#045: A Peek Inside My Toolbox [Podcast]

In this episode, I give all of you a peek inside my toolbox. These are “tools” that I use virtually every day in my professional and personal life.

iStock_000008736912Medium

Photo courtesy of ©iStockphoto.com/gemenacom

I am often asked about my tools. I hope that this episode gives you some insights and ideas about tools you might use to help with your own workflow. The podcast is a little long, but I didn’t want to leave anything out.

Click to Listen

Play

I want to look at my tools in six different areas: Hardware, Startup Software, Blogging, Writing, Speaking, and Podcasting

Hardware

Startup Software

Blogging

Writing

Speaking

Podcasting

Listener Questions

  1. Chris Jeub asked, “In addition to a toolbox, do you have a toy box? In other words, are there programs you are experimenting with that you are not quite ready to add to your toolbox”
  2. Christelle Donaldson asked, “How do you organize Evernote for blogging?”
  3. Derek Olsen asked, “Do you do any kind of split testing on your website?”
  4. Erick Rheam asked, “Have you tried other note-taking apps besides Moleskine, like PenUltimate?”
  5. Erik Fisher asked, “What do you do to make sure you spend enough time investigating an app without spending too much time?”
  6. Peder Aadahl asked, “How do you keep your personal and work tasks separate?”
  7. Rene Ferret asked, “What tools would you recommend to a beginning blogger who doesn’t have a lot of money to spend?”
  8. Robert Kennedy III asked, “Do you use Evernote Business or just Evernote Premium?”
  9. Spence Smith asked, “What do you use to write your posts offline and then post them afterwards?”

Special Announcements

  1. I have a number of speaking engagements in the next few weeks. If you are interested in having me speak to your organization or at your event, you can find out more on my speaking page. I have a list of my most requested speaking topics, some video clips of me speaking in front of a live audience, numerous endorsements, and, of course, a calendar of all my upcoming engagements.
  2. Platform University continues to thrive. This week we posted a new Member Makeover screencast evaluating Ryan Jenkins’ platform. Every month we post four new sessions. You can read about it and join here.
  3. My next podcast will be on the topic of “How to Get More Twitter Followers Legitimately.” I currently get 800–1,000 a week. If you have a question on this subject, please leave me a voicemail message. This is a terrific way to cross-promote YOUR blog or website, because I will link to it, just like I did with the callers in this episode.

Episode Resources

In this episode I mentioned several additional resources, including:

Show Transcript

You can download a complete, word-for-word transcript of this episode here, courtesy of Ginger Schell, a professional transcriptionist, who handles all my transcription needs.

If you have enjoyed this podcast, please subscribe:

iTunes
iTunes
Zune
Zune
RSS Feed
RSS

Your Feedback

If you have an idea for a podcast you would like to see or a question about an upcoming episode, e-mail me.

Also, if you enjoyed the show, please rate it on iTunes and write a brief review. That would help tremendously in getting the word out! Thanks.

Question: What tools have I missed? What Are you using that you think I should try? You can leave a comment by clicking here.

Get My New, 3-Part Video Series—FREE! Ready to accomplish more of what matters? 2015 can be your best year ever. In my new video series, I show you exactly how to set goals that work. Click here to get started. It’s free—but only until Monday, December 8th.

Get my FREE video series now!

Please note: I reserve the right to delete comments that are snarky, offensive, or off-topic. If in doubt, read My Comments Policy.

  • http://www.chrisjeub.com/ Chris Jeub

    Great podcast!

    Real quick on Chrome: I find the exact same problem with the tabs. It seems like Chrome crashes when I’m screaming along with many tabs open. I love the layout, the speed and the extensions it offers, but just as frustrated with the seemingly random crashes it has. (I hope someone at Google reads this!)

    • http://www.jmlalonde.com Joe Lalonde

      How many tabs do you normally have open Chris? I use Chrome at work and have a ton of tabs open, normally in the 20-30 range and rarely experience a problem unless I have multiple video/audio tabs open.

      • http://www.chrisjeub.com/ Chris Jeub

        I have 5 pinned tabs and perhaps a dozen windows on top of that. I’m using a Macbook Air, too. Do you have windows randomly crash?

        • http://www.jmlalonde.com Joe Lalonde

          I’m using Windows so maybe that’s the reason why mine doesn’t crash often? The only times a window crashes for me is when there’s something running on the website and I’ve moved onto other tabs, or so it seems.

  • http://twitter.com/JimCumbee Jim Cumbee

    Michael, I have begun to experiment with Prezi, do you have a point of view on it relative to Keynote?

    • http://michaelhyatt.com/ Michael Hyatt

      I don’t. I have played with it a bit, but it seems like a steep learning curve. Thanks.

  • http://twitter.com/TechSavvyLender Chris Sanderson

    Caution! Do not listen to this unless you want to spend the remainder of the day discovering amazing tools, installing apps, uploading templates, creating favorites, and blowing up your Evernote @MichaelHyatt tag!

    Again, Michael – You have outdone yourself. Thanks from one of your biggest fans!

    • http://michaelhyatt.com/ Michael Hyatt

      Thanks, Chris. I really appreciate that.

    • http://www.jmlalonde.com Joe Lalonde

      Haha, I always feel that way after hearing about resources and tools to use. Michael definitely shared quite a bit with us Chris!

      • http://michaelhyatt.com/ Michael Hyatt

        Thanks, Chris. That is very kind of you to say.

  • Anonymous

    Michael, I have recently started reading your blog and listening to your podcasts and have found them extremely helpful in trying to be more productive. I am also a huge fan of Evernote.

    I have a few questions/comments regarding the tools you suggested:
    1. I know that you’re a huge fan of Dropbox. I also like it, but I find the main drawback is that they charge a fee of $10/month for a 100 gig quota. My question is, why not use a network attached storage/personal cloud service as an alternative. These are services where you have automatic backup at home (like Time Capsule), but you also are able to access your data via any device (iPhone, tablet, iPad, etc.). These include devices such as Western Digital My Book Live & Seagate’s GoFlex drives.

    2. You don’t mention a password management service. I think this might be really important for security and also eliminates the hassle of remembering passwords. I’ve found services such as 1password, LastPass and Roboform to be good.

    3. Mailbox for iPhone (http://www.mailboxapp.com/) is an unbelievable app for email. It was just released a few weeks ago, and already has a long queue. It presently is only good for those with iPhones and GMail, but it has some unique features that I think will be helpful, including a “snooze” feature where you can have an incoming email be marked for later to come in as an unread message.

    I don’t want these suggestions to take away from your excellent podcast. Thanks again!

    • http://michaelhyatt.com/ Michael Hyatt

      Thanks. The value for me of DropBox is that it makes sharing my files with others effortless. I should have mentioned 1Password, which I use in every device. That was an oversight. I will have to give Mailbox a try. Thanks so much.

      • Anonymous

        Thanks for the responses Dallon & Michael. As a somewhat funny epilogue to all of this, it turns out that Dropbox purchased Mailbox today (https://blog.dropbox.com/2013/03/welcome-mailbox/). I haven’t been using my home network all that long, so I appreciate your letting me know this Dallon.

    • http://www.whiteboardbusiness.com/ Dallon Christensen

      I’m also a big Dropbox user. The biggest benefit for me is no hard drive to use. I tried the home network, and it never worked very well for me. I could never get the hard drive to consistently stay connected to the wireless network. There’s no hardware with Dropbox, which means one less “thing” for me to manage. I’m only slightly less paranoid about backups than Michael, and Dropbox is definitely my primary (but not only) backup for critical documents.

  • http://forthisisthetime.blogspot.com/ Esther Aspling

    Thanks for the amazing resource guide! I’ll be bookmarking this page for future reference.

    forthisisthetime.blogspot.com

  • Alex P

    Michael-

    Thanks for the podcast. I actually “found you” through your Evernote and “Toolbox” posts. Plus I visit your “toolbox” post frequently so it was great for the audio update.

    One question I have for you is regarding your ScanSnap. I know you love that thing and I just recently picked one up for myself. So far, it seems just incredible. When you scan items in, does each item get its own “note” or how do you go about organizing that? If you do keep all the scans in one PDF file, do you know if there is a way to seperate them in Evernote?

    Thanks for all you do!

    Alex

    • http://michaelhyatt.com/ Michael Hyatt

      Yes, each scan becomes it’s own note. If you scan several items at once (e.g., a multi-page note), you can scan them into one note—your choice. Thanks.

      • Alex P

        Thanks Michael! Would love to hear specifically about your iOS/mobile toolbox sometime.

        • http://michaelhyatt.com/ Michael Hyatt

          I thought about adding it to this podcast, but it was already too long. Maybe I can do this as a separate one at some point. Thanks.

  • http://www.pauljolicoeur.com/ Paul Jolicoeur

    Hey Michael,

    I recently moved from a PC to a MacBook Air! I have over 8000 word documents. How can I convert them to Pages?

    When I open a word document on my Mac in Pages, it is has me re-save the document. If I have to that for all 8000, I am in trouble!

    Do you have any suggestions?

    • http://michaelhyatt.com/ Michael Hyatt

      I found this via Google. You basically want to tell Finder to open all Word docs in Pages.

  • Derek Olsen

    Thanks for posting the A/B split testing resources. -Derek

  • http://www.dalecallahan.com Dale Callahan

    Michael, Thanks to you and Cliff, I have started podcasting. How do you get you audio player to show up on your email from your post?

    • http://michaelhyatt.com/ Michael Hyatt

      Honestly, I am not sure. That is handled by Andrew, my developer. If it’s a simple answer, I’ll ask him to pop in here and comment. Thanks.

    • http://www.stormyfrog.com/ Andrew Buckman

      This probably isn’t a simple answer, but I have a hack in the theme which short circuits the [powerpress] shortcode to inject an HTML5 audio tag for the podcast. It seems to work for some email clients, whereas the older OBJECT and EMBED tags would not. For those who are using an email client where it doesn’t work, we still have the links to subscribe / play in browser / download.

      • http://www.dalecallahan.com Dale Callahan

        Thanks Andrew. Thought it might be some of your magic. I have looked over powerpress and did not see it – just wanted to make sure I was not missing something simple.

  • http://blog.cyberquill.com/ Cyberquill

    Your longest podcast to date. Clearly, your heart is in your toolbox.

    • http://michaelhyatt.com/ Michael Hyatt

      Or at least my mouth! I really need to scale it back. Going forward, I am committed to 30 minutes max.

  • Christelle

    Great podcast again Michael, and thanks for answering my question on Evernote. I have too many folders and it makes me think too hard before recording something, I freeze. So I’ll take your advice and use one notebook with multiple tags.

    And talking about other tools, I’ve recently discovered Workflowy, and it’s become one of my daily tools of preference. Basically it’s a to do list but without any reminder or fancy tools, all you do is write bullet lists that you can expand or contract to the level you want. Really simple to put your brain on paper and I use it to manage my tasks both for personal and work matters.

    • http://michaelhyatt.com/ Michael Hyatt

      Yes, I am really intrigued by WorkFlowy. I mentioned in response to Chris Jeub’s question.

    • Jim Martin

      Like you, Christelle, I have way too many notebooks in Evernote. I need to narrow these down more and make better use of tages. This was helpful.

  • http://www.loisturley.com/ Lois Turley

    Michael, do you use Blue Host for your domain names as well as for hosting?

    • http://michaelhyatt.com/ Michael Hyatt

      Yes, on some. I use GoDaddy for others.

    • http://www.loisturley.com/ Lois Turley

      Thanks for your response, Michael. Those are the top two I’ve looked at switching to. Can you elaborate a little on how or why you make the choice between the two, possibly pros and cons, perhaps either in response here or in a future post or podcast?

      • http://michaelhyatt.com/ Michael Hyatt

        Unfortunately, I haven’t had much of a strategy. If I know the domain and am going to setup hosting, I do it at Bluehost. If I am just grabbing the domain with no immediate plans to use it, I go with GoDaddy.
        Honestly, I’m not a big fan of GoDaddy. I don’t like the way they market, but, I have a ton of domains parked there and it is a hassle to switch.
        Thanks.

    • http://www.loisturley.com/ Lois Turley

      Thanks, Michael. That helps!

  • http://kimanziconstable.com/ kimanzi constable

    This is going to take a while to get through but I enjoy getting a sneak peek :)

  • http://twitter.com/HealthHomeGuru Gary Tucker

    I have been listening to your podcast for awhile now and this is my first time commenting. As everyone always says, thanks for all you do! Your blog and podcast are inspiring.

    In this podcast you mention two conferences. My question is do you have other conferences or seminars you would suggest that cover leadership?

    • http://michaelhyatt.com/ Michael Hyatt

      I don’t have any that I personally produce, but I highly recommend the Chick-fil-A Leadercast. You can Google that to find more information. I am hosting the conference this week. Jack Welch, David Allen, John Maxwell, and many others will be speaking.

  • http://www.clayproductions.com/aaron/ Aaron Johnson

    Michael, fantastic podcast. I knew you were a geek, but this podcast takes that to a whole new level :)

    I was wondering how you decided on the Macbook Air over the MacBook Pro? Would you go with one of the new, lighter MBPs if you were buying one now?

    • http://michaelhyatt.com/ Michael Hyatt

      I actually looked at the Macbook Pro recently. It just didn’t offer that much more for what I needed for the additional weight.

      • Cassie Boyd Baker

        What? Google announced there will be no more reader? Oh bother… A future blog post on suggestions to replace it would be a great idea for someone…

        • http://michaelhyatt.com/ Michael Hyatt

          I have one written that will post tomorrow (Friday).

  • CharliePharis

    Michael, thanks for this list and for all the great stuff you share. I haven’t listened to the podcast yet (I take you with me on my long Thursday morning run!), so I may have missed it, But what – if anything – do you use for an RSS reader? Now that Google has announced they’re closing Google Reader, lots of us will be looking for an alternative. Thanks!

    • http://leadershipvitamin.com/ Leo J. Lampinen

      Yes please help us with this one Michael. I know you’ve mentioned before that you rely on Google Reader. I can’t believe they’re shutting it down, as that is all I’ve used as well. Where will you be migrating all your subscriptions to?

      • http://michaelhyatt.com/ Michael Hyatt

        I didn’t cover that in the podcast, but I use Google Reader too. I guess I will be looking as well. Thanks.

    • http://www.empoweringthe80percent.com/ Ellory Wells

      I’d love to hear about a suitable replacement! Something simple, easy to read mobile.

      • http://michaelhyatt.com/ Michael Hyatt

        By the way, I have been trying Feedly. I really like it. Much better than Google Reader. They have announced a seamless transition for their users when Google stops their service.

        • CharliePharis

          I’m playing with Feedly today also, and while it’s a different animal, that’s probably what I’ll end up sticking with. The upside of Google Reader’s demise is that I’m whittling back on the number of feeds I follow for the transition. I didn’t realize I had so many that A. don’t have as much value for me as before, and B. that aren’t even being updated! Thanks again, Michael! :)

  • http://www.apprenticeshipofbeinghuman.com/ Graham Scharf

    Thanks for the podcast! It was very helpful.

    For PC podcasters, I’d add Audacity to the toolbox. It is a very good (free) audio editing program.

    For self-published authors, Calibre should be part of the toolbox.

    One piece of my toolbox that is missing is hosting migration. I want to move from Dreamhost to Bluehost. Any tool you recommend?

    • http://www.jmlalonde.com Joe Lalonde

      Graham, do you have any tips on using Calibre for self-publishing? I’ve tried using it and haven’t had any luck in getting the formats converting properly in looks.

      • http://www.apprenticeshipofbeinghuman.com/ Graham Scharf

        Yes, I do! :)

        1. Use Scrivener to write. (I used Word, and it was pain to go back and clean up the xhtml.)

        2. Finalize your copy. (Edit, proofread, footnote, etc.)

        3. Format for one format at a time (e.g. mobi). Get it perfect. It took me probably 20 or so tries to get the formatting perfect – mostly because of MS Word’s ordered and unordered lists. But I was pleased with the final.

        4. Once you have one perfect export, then do your other formats. (ePub, etc.) Your original file should be beautifully clean, and you’ll just make a few tweaks for appearance in the other formats. That round took me only about 5-10 tries per format.

        I created 3 formats: ePub, mobi, and pdf – which will work on 90-95% of devices, and ALL of the major platforms: Kindle, iBooks, Kobo, & Nook.

        You can see them here: http://www.apprenticeshipofbeinghuman.com/

        • http://www.jmlalonde.com Joe Lalonde

          Awesome. Thanks for the great information Graham!

        • http://www.MicheleCushatt.com/ Michele Cushatt

          Great comment thread here. Thanks for the info!

        • Jim Martin

          Graham, thank you for this! The way you walked us through your process was very helpful.

          • http://www.apprenticeshipofbeinghuman.com/ Graham Scharf

            You’re welcome. I wish I had known the basics when I began. :)

      • http://michaelhyatt.com/ Michael Hyatt

        No, I’m afraid I don’t have any tools for that. You might check with Bluehost support.

  • http://www.jmlalonde.com Joe Lalonde

    How are you liking the Big Jambox? We’ve got a local business owner who’s loving the standard sized Jambox. It looks a little small for my needs so if there’s a bigger one that works great, I’d be interested!

    • http://michaelhyatt.com/ Michael Hyatt

      I like the quality of the sound. It doesn’t always connect immediately. Other than that, I love it.

  • http://www.whiteboardbusiness.com/ Dallon Christensen

    I always enjoy posts/podcasts like this one. For the Mac group, a good alternative to OmniOutliner is FoldingText (www.foldingtext.com). It’s a plain text-based editor with some interesting features to keep things organized. It’s definitely not as full-featured as OmniOutliner, but I’ve used it for one presentation and my recent show notes for my podcast and really like it.

    Here’s a video on how I use FoldingText for my show notes. https://vimeo.com/59485214

    • http://michaelhyatt.com/ Michael Hyatt

      Thanks, Dallon. I played with Folding Text a few weeks ago and was impressed. Thanks.

  • Pingback: The Poor Man’s Mac Hardware and Software List | βλογάπη()

  • http://andydolph.com Andy Dolph

    For audio clip playback during podcast recording, I’d highly recommend Qcart from Figure 53 http://figure53.com/qcart/ . Their bigger system (Qlab) is one of the standard tools for playback on almost every show on Broadway (and lots of other places.) Both Qlab and Qcart are VERY stable and reliable, and Chris Ashworth and his team are very responsive if you do run in to a problem.

    • http://michaelhyatt.com/ Michael Hyatt

      That looks a lot slicker that SoundByte, which I find to be pretty buggy. I’ll check it out. Thanks.

  • http://twitter.com/beardonabike Shane Blackshear

    Is Soundbyte compatible with audacity? A related question; I think you said once that Adobe Audition was overkill for what you needed. Is there something in between Adobe and Audacity?

    • http://michaelhyatt.com/ Michael Hyatt

      Yes, SoundByte is compatible. They really don’t have to work together. They are two separate tools.
      In terms of audio software, I have a lot of friends who use Amadeus with their podcasts. Thanks.

  • http://www.empoweringthe80percent.com/ Ellory Wells

    Michael, thank you for sharing this with all of us! I enjoyed seeing what you do to gain readership and be more efficient and effective. I do wish, however, that more of your tools were cross-platform or had a Windows/Android equivalent.

    Do you have a tool that coordinates/connects your other cloud tools? For example, a tool that pulls up your Evernote notes along with your other documents? I just found Openera but haven’t taken a 2nd step because it’s Apple-centric at the moment.

    Thanks again!

  • http://twitter.com/CCVermont ChrisTAL

    Michael, I really enjoyed this podcast as I am a tools geek to the core. That said, I’ve found it’s possible to have tool overload. One of the pieces of software I use to essentially ‘build my productivity world’ is Podio. I exhort you to check it out – it’s amazing. We use it at my day job, and I use in my freelance work as well. Visit http://www.podio.com and try it out!

    • http://www.MicheleCushatt.com/ Michele Cushatt

      Thanks for making the recommend, Christal!

      • http://michaelhyatt.com/ Michael Hyatt

        Will do.

  • http://www.danerickson.net/ Dan Erickson

    As I’m starting to use more audio, I need to learn more about podcasting. For now, I was just planning on using Garage Band and downloading the recordings to iTunes and posting those files, but I think there’s a bit more to it than that and need to do some more research. Or can it be that simple?

    • http://michaelhyatt.com/ Michael Hyatt

      Check out PodcastAnswerman.com. He will tell you everything you need to know—and more!

      • http://www.danerickson.net/ Dan Erickson

        Thanks, Michael. At a glance it looks a bit more in-depth than what I was thinking. I’ll be watching some of the videos on that his site soon. I’m at work now. I’ll probably start by posting simple audio and learn more as I go.

  • http://www.MicheleCushatt.com/ Michele Cushatt

    Thanks to your podcast, I had to run extra miles today. :) Excellent … so many great resources. I was glad to hear you use Scrivener for book writing, too. I love the ease of organization (and reorganization) and the full-screen composition mode. Slick.

    • http://michaelhyatt.com/ Michael Hyatt

      Scrivener is one of my favorite apps to use. It really makes writing (almost) fun.
      Glad you liked the episode. Personally, I thought it was way too long, but, so far, it has been my post popular one ever. It set a new record for downloads. Still, I have renewed my commitment to keep these podcasts to 30 minutes long.

      • http://www.MicheleCushatt.com/ Michele Cushatt

        Honestly, for this kind of post packed with info, I don’t think you could have done anything different. Some podcasts/posts can be broken down into 2 parts, but not this one. The info needed to be in one place. In this case, length didn’t matter. Thus the significant response. Besides, I needed the mileage!

        • Jim Martin

          I agree with your thoughts regarding the length, Michelle. For many of us, part of the value of this particular podcast is to have so many resources in one place. I suspect that many people will return to this post again and again.

  • Michael Collyar

    Michael-thanks for a peek inside your world. You list 17 apps you have startup initially. I’m curious – how long does it normally take you to boot up? And do you normally keep your macbook in “sleep” mode when you’re not using it or do you shut it all the way down?

    Thanks – just curious.

    • http://michaelhyatt.com/ Michael Hyatt

      It takes about two minutes to boot up. Frankly, I rarely reboot. I put it into sleep mode when I move the computer; otherwise, it is on all the time. It comes up immediately after sleep mode. Thanks.

  • Cassie Boyd Baker

    I’m not sure what you use for a calendar, but have you played with Fantastical yet? I just installed it recently and am loving it! It puts a one click icon in my mac menu bar at the top (right next to my evernote & Nozbe icons!) so I don’t have to actually open my calendar and then knows how to intuitively read what I type in order to add the event. I just have to type “lunch with Jayne Thursday, 12pm at Chick-fil-A” – hit “enter” – and it creates the event in my calendar with the location field, time, date, etc… all properly populated. Works with ical, google calendar, etc. So easy. I’m loving it.

  • http://dalemelchin.wordpress.com/ Dale Melchin

    Mike, thank you again for a glorious podcast. As always. I will enjoy listening to this repeatedly until the next one comes out. Always a treat.

    My toolbox is fairly simple. I’m a die hard P.C. User and a google fan boy. I utilize google calendar along with the task list for all of my scheduling and project management. This includes multistep projects as well as my simple a,b,c, and yes even d list items. I can change dates and move the steps from projects into the today list or the “letter” lists. I even have a back log list for projects that I want to get to but simply don’t have the resources.

    I have all of my documents synched with google docs so I have it on my computer and in the cloud.

    I use Evernote for all of my note taking for all aspects of my life business and personal. I will sometimes use it for project management, but rarely.

    I have an oldschool dialta dinosaur printer for my printing. I print rarely anymore but its nice to have around and if I have any large printing projects I can use it if needed.

    My computer is an old dell laptop from 2010. This is hooked to an hp montior. I cracked the screen on the laptop by grabbing it by the monitor incorrectly. (There is no right way to grab a laptop by the monitor). I have a logitech keyboard hooked up to it as well. I like my system as it is now, b/c I was able to take broke and/or useless computer parts and make them work just fine.

    I like my systems, but I hope someday to upgrade as I progress as a blogger.

    @mhyatt:disqus , I wanted you to know that you make a very compelling case for Apple Products. I was born and bred as a PC user, but the way Microsoft has changed its gui for Windows, I may just end up turning to the Apple side of the Force. Although, I have to consider how much of a learning curve that I’m going to go through.

    Thanks again for you all you do!

  • http://www.trafficguygary.com/ Gary Thomas

    Wow! What a great podcast. Of course, I could pretty much say the same thing about every one of your podcasts. I took a quick scan of the comments and didn’t see anyone mention Wunderlist (if you did, I apologize for the repeat).

    This is a great to-do list app. It is free and comes on all the major platforms (iOS, Android, Windows, Mac, and web-based).

    One of the very cool things is that you can share individual lists with people. For example, I have one list called “Honey Do” that I share with my wife. If she has something she wants me to do, she will add it to the list, I will get an email telling me she added something, and when I check it off as complete, she gets notified. Pretty slick. A friend of mine that has a landscaping company is using it to assign jobs to his crews. Same process.

    They had some problems about a month or two ago when they switched to a new server and rolled out a new version about the same time. But things settled down after a week or so and it has worked flawlessly since then.

  • http://twitter.com/chrisclement70 Chris Clement

    Michael – Great podcast as always…always eager for new tools. Question: On ScanSnap – Is the difference between that and a flatbed scanner primarily speed (productivity) or are there any other key advantages?

    • http://michaelhyatt.com/ Michael Hyatt

      I am honestly not sure. I thought it was just the number of pages it could process at one time. Thanks.

  • Pingback: The Turndog Tales: the weeks best news()

  • http://www.dalecallahan.com Dale Callahan

    Given your relatively small hard drive on your air, what do you do with all those large audio and video files?

    • http://michaelhyatt.com/ Michael Hyatt

      The drive on my Air is 512GB. I store the biggest files on Amazon S3.

      • http://www.dalecallahan.com Dale Callahan

        Thanks – that helps. I have gotten overload on these media files.

  • http://www.beforethecross.com/ Mike Mobley

    Michael, am I missing something on using a backup tool?

    I was thinking BlueHost backed my site up daily for free. Am I missing something?

    • http://michaelhyatt.com/ Michael Hyatt

      Actually, that might be true. I am just not sure. You might check with their tech support people.

      • http://www.beforethecross.com/ Mike Mobley

        Sounds good will do. I know how much you love backup tools so I’m sure you’ll continue to use those. I just wanted to make sure I didn’t miss something!

        Thanks so much!

  • http://twitter.com/Jeremy_Birch Jeremy Birch

    Michael, as a fellow Mac user I think you’d be interested to check out OWC Computing. Their focus is on high-performance hardware for Mac products. This video shows a speed shootout between a stock MacBook Air and one outfitted w/ one of their SSD drives.

    http://www.youtube.com/watch?v=gDrZ5xaeQVI

  • Mike

    Michael – thank you for your podcasts and website. I’ve been listening/reading for a few years and have really benefited from the great content and encouragement!

    I scanned though the comments below looking for input on OmniOutliner. I’ve used the Pro version for a few years on my laptop and enjoy the ease of use and simplicity. Recently I’ve started to do more work on my iPad, but when I checked out the reviews for it on the iPad, they were not very favorable. Plus, I’d really like to sync up files for both machines on the cloud. Have you played with OmniOutliner for your iPad mini and if so, would you recommend it? Any other suggestions? Many thanks!

    • http://michaelhyatt.com/ Michael Hyatt

      No, I’m afraid I haven’t tried it. Sorry.

  • http://twitter.com/Hopskipphoto Kelly Bennema

    Hi Michael, thanks for your podcasts! I am a graphic designer and photographer so it was fun to hear your views on Photoshop. Photoshop Elements might be better for the occasional user than Photoshop. Photoshop Elements is a simplified version of Photoshop and it’s much cheaper. Which means upgrades would be less painful. There are also many videos on Adobe.com to help get started.

    • http://michaelhyatt.com/ Michael Hyatt

      Thanks, Kelly. I used to use Elements, but I’m not quite sure why I quit. Thanks again.

  • http://www.latinosbehindthelens.com/about/ Ramon B. Nuez Jr.

    I appreciate this podcast/post immensely — thank-you!

    I am curator and founder of latinosbehindthelens.com. And I am struggling to find the right mix of productivity tools.

    But thanks to you I have been using Evernote as my digital cabinet. And now I will look into these other tool to see if they can be of service to me.

    I know that you are going paperless. But I still find a great deal of value using a pen and paper — for brain storming or jotting down ideas. For this I use Ecosystem Notebooks and/or Evernote Smart Notebooks.

    And while I find the Smart Notebooks to be helpful — they don’t really provide additional service, for me, (above Ecosystem) to justify the price point.

  • http://twitter.com/RecruitFriel Patrick Friel

    Michael – give Kustomnote a whirl. It allows you to create templates that you can fill out and feed Evernote. I am a consultant and I have learned to appreciate this capability when I interview folks. I conduct interviews, take notes on my iPad and automatically uploads these notes to Evernote! It’s genius.

  • http://blog.cyberquill.com/ Cyberquill

    How did you get Mailchimp to NOT display your physical mailing address on your subscription confirmation screen (the screen that appears upon hitting your blue “Get Updates” button)?

    The Mailchimp “Anti-Spam Compliance and Requirements” set forth that “you must include your contact information inside every promotional email that you send, including a physical mailing address where you can receive mail or a PO Box.”

    Accordingly, Mailchimp displays the physical mailing address I was required to give when I signed up for the service to everyone as soon as they hit my Subscribe button.

    This, of course, amounts to publishing my home address on my website, available to everyone with one click of the mouse, and that’s frightening. In other words, I won’t use Mailchimp until I find a way to keep my physical address hidden from my subscribers.

    You must have found a way around this anti-spam requirement, as no physical address of yours is displayed to your subscribers. How did you do it?

    • http://michaelhyatt.com/ Michael Hyatt

      Actually, I’m not sure. Andrew, my developer, set this up. I am copying him on my reply to see if he knows.

    • http://www.stormyfrog.com/ Andrew Buckman

      We don’t use the off-the-shelf MailChimp widget on MichaelHyatt.com, it’s a custom coded subscription process that utilizes their API, thus we bypass their entire default process.

      As I recall though, you can have MailChimp redirect to a thank you page on your site, or you can also enable an advanced editor for subscription pages in MailChimp that should let you customize the address out of there.

      Just for the record, the address stuff is not specifically a MailChimp requirement, it is a United States federal law. Every legitimate email service will require it in every email. Displaying the address on your subscription confirmation page however, is not a requirement of that law.

      That said, if you are truly worried about your physical address being available, you should know that I easily found it in 15 seconds anyway. I would strongly recommend getting a PO Box (I think the small ones are usually around $100/yr, though they may be more where you live) and using it for everything online. You might want to pay the premium for private domain registration as well, though if someone is that determined to find you, they can usually look up the historical domain record anyway.

      • http://blog.cyberquill.com/ Cyberquill

        The reason I discontinued my private domain registration is that I don’t actually live at that address anymore. Please keep that in mind in case you were about to send me a bomb in the mail.

        At some point in the future, however, my official address may, once again, correspond to my actual whereabouts.

        Upon close inspection I just saw that at the very bottom left of every “New Post” email from michaelhyatt.com, a PO Box address is indeed shown.

        So I suppose getting a PO Box is the way to do it then. Thank you.

        When you say that “every legitimate email service will require it in every email,” I must conclude that Feedburner, my current email subscription service, is illegitimate, as it doesn’t require a mailing address. Presumably, it’s only a matter of time until an FBI swat team will raid Feedburner’s headquarters.

  • Oscar Saenz

    Michael, I was curious if you had found a great app, or program for making expense reports less painful. For a while I had been trudging through the old receipt envelope once a month and spending nearly a whole day trying to code and match my expenses to the company card. With the introduction to iCloud, I started my first epiphany and photographed my receipts and attach the images to my expense report. This turned to a half day. Recently (Early this week), I browsed the app store and was introduced to “Expensify”. I was extremely amazed at how quickly and efficiently this made my monthly reporting. I would highly recommend this free program. I was just curious is you had a need to simplify this process and what tool you used for mobile expense tracking/reporting.

    • http://michaelhyatt.com/ Michael Hyatt

      Yes, I am using Expensify too. I really like it.

  • GMarcelK

    Michael, Thanks again for a great podcast. No wonder this episode is downloaded so often. We all need some reference in a world full of options. You provided that in a great way again.

    I’m just wondering why you still record on the Roland recorder and not directly into the computer. Obviously your workflow works, but you might miss an opportunity to save time.

    If you would record on a computer in a shared Dropbox folder, you wouldn’t even have to spend time uploading the files to your producer. He could just do the editing once you’re done recording.

    I use this workflow for songwriting when I co-write. The music software doesn’t matter. Adobe Audition would work, like so many others. As long as you both run the same software.

    As a songwriter and music producer I rely on the computer almost daily for recording audio. And your MacBook Air could surely handle this too!

    Thanks again for your help! I’ll certainly refer to this page again in the near future.

    Marcel

    • http://michaelhyatt.com/ Michael Hyatt

      Great question. The reason for this is that I am protecting myself in the event of a computer crash. I don’t want to be halfway through a recording and have my computer crash and lose what I have recorded. Thanks.

  • http://twitter.com/KyleBJohnson Kyle Johnson

    Great podcast and enjoyed listening today!

    2 Things

    1. Two apps that I really like: Bartender, which keeps all your open apps in the task bar all nice and neat, and Monocle, which keeps a nice button in your task bar for you to do quick Google searches. Both are great!

    2. I downloaded iKey, and it keeps messing with typing not allowing me to use it. Have you had any issues with most recent update of Mountain Lion?

    • http://michaelhyatt.com/ Michael Hyatt

      No, I have not had any issues with iKey. I’m using it right now.

  • tarheeljimc

    Thanks for the tips, Michael! I bought SnagIt yesterday and love it! I found another text expander in the Mac store called TypeIt4Me. I’ve only been using it a day, but wow… what a time saver! To make it even better, this app normally sells for $19.99 but is now on sale in the app store for $4.99.

  • http://dmimaging.net/ Goran Vrcel

    Hi Michael. Just discovered your podcast. I’m a bit late! Wondering if you ever used Pixlr? It’s an advanced online photo/graphics editor. Much like Photoshop, so you may hate it! Here is a video about it: http://bit.ly/pixlr-editor and the link to it:http://pixlr.com/editor/

    Thanks for the great podcasts! Cheers

    • http://michaelhyatt.com/ Michael Hyatt

      No, I’m afraid I haven’t tried that tool. I’ll check it out.

  • Pingback: What’s in my bag? | Teaching In Higher Ed()

  • Rod

    Have you tried Prezi for presentations? Been using it a few years and have never looked back. (www.prezi.com)

    • http://michaelhyatt.com/ Michael Hyatt

      Yes, I have, but have never really gotten past the learning curve.

  • David Larson

    Michael… I wondered under your “speaking” tools if you use paper notes or your iPad to speak from? I’ve been playing with iPad apps PodiumPro and also Speechmaker. PodiumPro is a little more to my liking, but I wondered what you might use?

    • http://michaelhyatt.com/ Michael Hyatt

      I use notes as a backup, but I usually have whatever I need in the notes section of Keynote, so it is on my laptop screen in Presenter View.

  • http://www.facebook.com/laidlawd Dave Laidlaw

    Michael, I am looking for a pen for my IPad Mini and I was wondering, what one do you use? Thank you for your podcast, It is a wonderful Ministry and a Big Help

    • http://michaelhyatt.com/ Michael Hyatt

      I use the Jot Pro. Love it.

    • http://michaelhyatt.com/ Michael Hyatt

      I use the Jot Pro. Love it.

  • Pingback: Guy Kawasaki Knows… | Just Charlie()

  • http://twitter.com/thomastonkin Thomas Tonkin

    Mr. Hyatt, i sincerely appreciate your willingness to share your experiences with others. In a short period of time, I have learned (and implemented) many of your suggestions. Very prescriptive helps in the personal vetting process as to what works. In turn, may I suggest the use of Dragon Dictate (by Nuance, http://www.nuance.com/dragon/index.htm) for replacing a lot of typing. I’m sure you have heard of it, however, I did not see it on your list and it would be on my top 3 software titles. I would be interested on your perspective. I find it to be all that it proclaims to be and more. Thank you for your consideration.

    • http://michaelhyatt.com/ Michael Hyatt

      Thanks. The only reason I don’t use Dragon Dictate is because the Mac OS has dictation built in. It is surprisingly accurate. Thanks.

  • Henry Cooper

    Also another tools I still use time to time I was referred too from a few friends or acquaintances of mine, WeTransfer (www.wetransfer.com)