How to Email Your Documents Directly to Evernote

Since making the decision to go paperless, I have gained a lot of experience with Evernote. It has become my digital filing cabinet for literally everything. As a result, I am now working in a clutter-free environment.

Green Computer Key Reminiscent of Evernote - Photo courtesy of ©iStockphoto.com/Pgiam, Image #8866318

Photo courtesy of ©iStockphoto.com/Pgiam

Once you have organized Evernote for maximum efficiency, it is time to start filing your documents into Evernote’s digital repository. There are a number of tools for doing this. However, I find that I use the email-to-Evernote function more than almost any other method.

If you are just getting started with Evernote, I suggest that you buy Brett Kelly’s remarkably practical e-book, Evernote Essentials, 4.0. It will save you HOURS of learning Evernote on your own.

Yet, surprisingly, I have met many Evernote users who don’t even know this capability exists. Once you get the hang of it, this input method transforms Evernote from an interesting software application to an indispensable one.

Here are five steps you need to take to use this feature:

  1. Find your unique Evernote email address. When you signup for an Evernote account—whether free or premium—you are assigned a unique email address. You can find this in the desktop version of Evernote under Evernote | Account Info. Your email address will look similar to this:
    [username].12345@m.evernote.com [example only]
  2. Add this address to your contact list. I created a new contact in my Address Book called, “Evernote” and assigned this email address to it. Now when I want to send a message to Evernote for forward an email I have received, I simply send it to my new Evernote contact.
  3. Set your default notebook in Evernote. When you email something to Evernote, it is automatically filed in your default notebook. Mine goes to a notebook named “!Inbox.” (I start it with an exclamation point, so that it appears at the top of the sorted list of notebooks.) However, you can set this to anything you want. You can do this in the desktop version of Evernote under Preferences | Clipping.
  4. Learn the email syntax. You can simply forward items to your default notebook and then move and tag the note within Evernote itself. However, it is far easier if you learn how to do this in the subject line of the email itself. Here’s how:
    • Forward the email to the Evernote contact you set up in step #2 above.
    • In the subject line of your email, write the title of the note as you want it to appear in your account. (I usually begin by just deleting the existing subject line.)
    • In the same subject line, add an @ symbol followed by the name of your destination notebook.
    • You can also add a # sign followed by the name of one of your tags. If you want to use multiple tags, proceed each one with the # sign.

    Note: both the notebook and the tags must already exist within Evernote. Also, this feature will not work for notebook or tag names that contain an “@“ or a “#” in their name.

    Here’s the correct syntax:

    [Title of the note] @[folder name] #tag1 #tag2 #tag3

    Here’s what it might look like:

    Email to evernote example

  5. Start using it! The easiest way to learn something is by forcing yourself to use it. Once you get everything set up, this process is remarkably simple. Even the email syntax will quickly become second-nature. Try it a few times and then check the notes in Evernote to make sure you are getting the hang of it.

Evernote is one of those applications that becomes more valuable the more you use it. I have found that the email-to-Evernote function is the fastest way to start populating my notebooks with the content I need to reference most often.

Questions: Have you tried this feature with Evernote? How has it worked for you? You can leave a comment by clicking here.
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  • http://joeandancy.com Joe Abraham

    Thank you for this helpful info. I started using Evernote. I am yet to try this Email functionality. It seems it’s really cool and easy!

  • http://twitter.com/mkilpatrick21 Michael Kilpatrick

    Michael, thanks so much for sharing your thoughts and experience on this- I’m starting to move my workflow to paperless and what you have shared over the last couple weeks on it has been very valuable.

    • http://michaelhyatt.com Michael Hyatt

      Great. I have several more Evernote posts planned.

      • http://www.bigb94.wordpress.com Brandon

        This isn’t really related to your post, but I saw your review on the golf book… Do you play very often?

        • http://michaelhyatt.com Michael Hyatt

          Not much any more. I am running instead. My long runs on Saturday interfere with golfing.

          • http://www.bigb94.wordpress.com Brandon

            I say that you should do both…go run a few miles and then play a round of
            golf. You will be in awesome shape! haha

      • http://www.jeffrandleman.com Jeff Randleman

        Looking forward to these posts!

  • http://jasonfountain.blogspot.com Jason Fountain

    Michael, I’ve yet to make the plunge to Evernote, but your recent posts have me on the verge of jumping! I’ve had the app on my phone for a couple of years now and have used it intermittently, but I’ve never set it up as you suggest.

    Thanks for the practical information that you always provide.

    • http://michaelhyatt.com Michael Hyatt

      You are welcome. Sometimes, we all just need a little help to get us started.

  • http://www.solobizcoach.com SoloBizCoach

    Michael,

    I have been an Evernote user for several years, but you keep making it work so much better for me. I never knew about the email functionality. Thanks!

  • Anonymous

    Michael, I like the example and knowing that you can send emails to Evernote. The question that I am having is why would you necessarily have to have it in evernote. You could very easily set up the files in email to accommodate this storage and retrieval0. And having your iPhone with you, you would have access to the information.

    I know that I am probably missing something here, can you please help me understand the thought process?

    • http://michaelhyatt.com Michael Hyatt

      Two reasons: First, the more email you have in your email client, the higher the risk of data corruption and the more it slows down your system. Second, the idea behind Evernote is to have a single place to store all your important information. Plus, the search capabilities are much superior to any email system I know of. You have the ability to tag notes (and email messages), so that even if a key word doesn’t appear in the message, you can still pull it up.

      Thanks.

      • http://profiles.google.com/saigalt Tarun Saigal

        But, I gmail has equally ( if not better) powerful search and it allows you to Tag emails with your own custom created tags. I do use your technique of sending emails to E but for entirely different reasons. My email repository continues to be Gmail with its own tagging system. However, since at my workplace we are not allowed to access Gmail, if there are some key emails and / or those with key attachments that I may need to access when at work, then I need a place on the cloud where I can access these in a hurry – and that is how I use E . Can be argued that if I store those emails or attachments in Dropbox or Fluxiom, I achieve the same results. Possibly – but I started using E earlier !

        • http://michaelhyatt.com Michael Hyatt

          There are scores of ways to do similar things. I think it is key to find a tool that works with you and then dedicate yourself to it.

  • http://twitter.com/doughibbard Doug Hibbard

    I’ve used this feature and love it. Another feature that I haven’t used yet is the feature to send tweets through twitter to Evernote using the myen twitter name (Disqus’ new “mentions” system is goofing up that reference). Since I use Tweetdeck, I usually just email twitter stuff the same way I send the rest of my items.

    I started with “Notebooks” for everything, and am now taking the time to go back and re-organize my notes.

    • http://michaelhyatt.com Michael Hyatt

      I am planning on doing a post on that as well.

  • Anonymous

    I appreciate you blogging about Evernote. I first started using it from reading one of your previous blogs about three or four months ago. As I’m going back to school I was able to use it to organize notes for a presentation I had to give. It was great. Due to my schedule I can’t get to the E-book you recommend right now, but it is on my “to read” list. In the mean time, your blogs have kicked my use of Evernote into another gear. Thanks and please keep it up!

  • http://successbeginstoday.org/wordpress John Richardson

    Thanks for the update on Evernote, Michael. I have been using it on a new book project and it has become indispensable for syncing all my electronic devices together. Since I usually have my phone with me everywhere I go, I also have my notes.

    I’ve seen the email address listed but I never tried it. Thanks for illustrating how to use the notebook syntax. This will be very useful for my new project, since I’m working with a lot of people as content sources. Now I can just send their e-mails to the right folder.

    Question: If I want to send the notes to a notebook contained in a stack, do I have to have the stack listed in the syntax or just use the actual notebook name? How would this work?

    • http://michaelhyatt.com Michael Hyatt

      Great question, John. Nope. Stacks don’t really exist as entities. They are really just attributes of the notebook. (This is why each notebook must have a unique name.) You just need to send it to the appropriate notebook.

      • http://successbeginstoday.org/wordpress John Richardson

        I tried out the email function to my notebooks contained within stacks and it works great! One additional thing I’ve noticed is that some programs use smart quotes (MS Word etc) and others use straight quotes (iPhone etc). Do you know if there is a quick way to convert these when cutting and pasting from Evernote?

        • http://michaelhyatt.com Michael Hyatt

          I use smart quotes for everything. (I am a typography geek.) It works fine in Evernote.

  • http://twitter.com/promobrain Mike Freestone

    I know if we want to use cloud based storage like Evernote or Google Docs we have to first make a decision which on to use. I have some of my stuff in Google docs and the other in Evernote. Why did you choose evernote?

    • http://michaelhyatt.com Michael Hyatt

      I don’t know Google Docs well enough to compare the two.

      • http://www.facebook.com/profile.php?id=714355583 Anonymous

        Evernote is better than Google Docs, especially if you want to save web page contents .

      • http://profiles.google.com/saigalt Tarun Saigal

        Responding to the question posed by Mike : with my personal usage of Evernote (E) & Google docs ( GD) my view is :
        1. Both serve very different purposes – GD is a web based replica of an Office suite ( ie Docs, Excel) that has the ability to work on these in a collaborative space – somewhat like Sharepoint. E on the other hand is a great portable tool on the cloud, hand held and desktop that can be in sync in all three dimensions and be used to access quick notes and important must have docs or ideas or cards or pictures or web based content- almost like a portable filofax with tons of data stored on the go.
        2. If your main purpose is neither of the two as in 1 and is primarily to find a cloud based repository of documents I would advocate the use of Dropbox. If the need was to store docs on the cloud and share them between multiple users try Fluxiom ( I have yet to try this)
        Trust this helps

        • Stephanie Z

          I use both for different reasons:

          * I use GD for collaborating with colleagues on spreadsheets and docs and we save them in shared folders in the cloud. We’re a virtual team, and it’s easy to web conference and make those changes together. If Evernote had that feature of simultaneous editing, and my teammates were heavy EN users, I’d defect.

          * I use EN for storing things in my personal life, articles/websites found on the web (I love using both webclipper and clearly together) to auto save pretty looking, annotated versions straight to my notebooks.

          * I use EN to save things I want to be able to access on and offline. When I’m on the subway, I can access things I couldn’t in GD.

  • Karl Mealor

    I love the idea of working in a clutter-free environment. Not quite there yet. Haven’t figured out how to teach high school mathematics “paper-free”.

    I am having a bit more success going paperless at home and in my pastoring activities, though I’m mainly relying on Google Docs as opposed to Evernote. I’m hoping to set up an Evernote account and read Kelly’s book this summer.

    • http://www.facebook.com/profile.php?id=681268510 Mike Kirkham

      @ad7464585df24408d296a4f376955a61:disqus,

      I’m teaching HS English. Among other things, I’m using EN to keep track of work samples for my SpEd kids. You and I should work together. I’m slowly
      moving to a paper free classroom. However, I’m not there yet. I’m sure
      we could bounce ideas off each other.

  • http://twitter.com/jonstolpe Jon Stolpe

    Wow, this is great information. I just started using Evernote (as a result of your post of few days ago), and I think I’m going to like it. I’ve already started following your instructions above. Thanks!

  • http://Busyness.com Dr. Brad Semp

    Great post (as usual), Michael! I especially love #5 – Start Using It! I call it “10% Perfect” ….. don’t wait to take action until something is perfect. Get it going – get it out there NOW and continuously improve it. I agree with you in that using Evernote is no different. You simply have to start making it part of your day.

    P.S. I love Disqus but they were down again on here for 20-30 minutes this morning :( I also am utilizing Disqus on the Busyness Blog but I’ve been off and on with it over the past year due to downtime. Please Disqus….make this seamless without any downtime! :)

    • http://michaelhyatt.com Michael Hyatt

      Sorry to hear that about Disqus, Brad. I haven’t personally experienced any downtime, but I am glad you reported this. Thanks.

      • http://www.bigb94.wordpress.com Brandon

        Do you think that you receive more comments and activity from using Disqus?

        • http://michaelhyatt.com Michael Hyatt

          I am receiving about double the amount of comments since I installed it.

          • http://www.bigb94.wordpress.com Brandon

            Is that related to your traffic or is it really from installing it? I’m
            kinda wondering about it for my site…

          • http://michaelhyatt.com Michael Hyatt

            I don’t think I will ever know for sure, but I think the additional engagement really helps.

    • http://stevencribbs.com Steven Cribbs

      Totally agree with you. The biggest hurdle is getting started and, at some point, you just have to do it. You have to choose to start knowing it will not be perfect and that imperfection is ok – if we wait for the perfect moment, it will never arrive.

  • http://mattcarlisle.com Matt Carlisle

    For years I used a combination of Google Feed Reader and Notepad to gather clippings for my blog. Started using Evernote last year, it’s greatly reduced my brainstorming time. Thank you for the tip.

  • http://RichardBurkey.wordpress.com Richard Burkey

    Thanks Michael. I’ve been using Evernote for almost 2 months. The email feature has helped moved documents into Evernote. I had not discovered the power of @ and # in the subject line and had been opening the note. Thanks for the great time saving and data management tips.

  • http://twitter.com/PFNikolai Pete Nikolai

    Has Evernote completely replaced your use of Dropbox?

    • http://michaelhyatt.com Michael Hyatt

      Note completely. I have documents that I want to share with others who are already DropBox users, so I am still occasionally using that.

  • Joe Lalonde

    Thanks for sharing this Michael! That is a great feature of Evernote that I did not know existed.

  • http://goinswriter.com/ Jeff Goins

    I just had a guest blogger post on Evernote, and he did a followup piece about this function over the weekend. I had no idea. I’m learning so much about this tool. Thanks, Mike!

    • http://michaelhyatt.com Michael Hyatt

      I am learning new things about it every day!

      • http://goinswriter.com/ Jeff Goins

        It’s certainly robust. Thanks for all you’re doing to get this information out.

    • http://www.jeffrandleman.com Jeff Randleman

      Like you mentioned elsewhere, there’s an entire iceberg under here somewhere!

  • Felicity Dale

    Thanks for the information on Evernote–very useful. I often use photos in my blog. I now take the photo on my iphone, email it to Evernote from where it is easy to transfer to my blog. It saves having to take the time to download the photo to my computer.

  • http://bladeronner.com Ron Dawson

    I’m loving Evernote more and more. I’m actually starting to use it as a makeshift project management and CRM tool. Sending key client correspondence to their corresponding notebooks in Evernote, typing call log notes in it, sharing key notebooks internally, etc.. I put all the client notebooks in a Stack called, “Clients” (Thanks by the way. I learned about Stacks from you. :)

    For getting paper docs into Evernote, we use Fujitsu’s ScanSnap scanner. It’s AWESOME. Worth every penny. Simple to use. You can can right into Evernote if you want.

    Thanks again for all you do.

    • http://michaelhyatt.com Michael Hyatt

      I do a similar thing with my Speaking engagements. I have a stack for those. Brett Kelly gave me the idea. I am also loving my ScanSnap scanner. I plan to do a separate blog post on that. Thanks.
      ======

      • http://twitter.com/B_Schebs B_Schebs

        Michael,

        I am really looking forward to the ScanSnap post. I ahve been looking for a way to get physical documents into the digital world.

        Recently I have been taking pictures with my phone and sending them via picture message, but the quality is not the greatest. Learning how you do this will be great.

  • http://twitter.com/ThatGuyKC K.C. Procter

    I use Evernote all the time and email often, but I had NO idea about the syntax. Thank you for the tip! I’ll definitely check out that book.

  • http://twitter.com/OrdainedBarista Barry Hill

    Michael,

    This is great. I have recently moved form “Things” to Evernote, for many of the reasons you talk about in previous posts. What types of documents are you putting in Evernote? Any? all? emailed? Wouldn’t migtrating all documents take a really long time? Is this extra step needed if you can find your documents pretty easily with a search Apple search function? Is this step is so you can find documents in the cloud, when you’re not near your computer? Love your stuff, keep up the great work!

    • http://michaelhyatt.com Michael Hyatt

      Yes, I keep everything in Evernote. I still have about a six-inch stack to get through to be totally paperless, but I am doing a little bit everyday. The goal is to have ONE repository where I can find EVERYTHING.

      I don’t like Spotlight personally. The search syntax in Evernote is much simpler to understand in my opinion.

      • http://twitter.com/OrdainedBarista Barry Hill

        Thanks Michael! Looking forward to more Evernote posts!!!!

  • Usiel Souza

    Yes! It’s very helpful! It’s very easy after just times you are using it. Thanks.

  • http://twitter.com/kenboer Ken Boer

    When I first wanted to start using Evernote for task management (like GTD), this 4-part series was really helpful. Probably not the way most people use Evernote, but I really like it because it keeps my tasks and documents in one place, and is on all my devices (computer, iPhone, etc.)

    http://examinehealth.com/personal-productivity/69-gtd-and-evernote.html

  • http://twitter.com/kenboer Ken Boer

    When I first wanted to start using Evernote for task management (like GTD), this 4-part series was really helpful. Probably not the way most people use Evernote, but I really like it because it keeps my tasks and documents in one place, and is on all my devices (computer, iPhone, etc.)

    http://examinehealth.com/personal-productivity/69-gtd-and-evernote.html

  • http://www.philippknoll.com Philipp Knoll

    I only started using Evernote after I read one of your posts, Michael. I came to love it and use it multiple times daily.

    The feature that is most valuable to me is the sharing feature. I guess this is pretty basic and most people on here will know anyway . Still – you can give other users access to specific notebooks. This is an amazing feature that lets me share information with all the people I work with.
    I have a private folder that holds all logins etc. Whenever I need to give someone access (like FTPs or similar) I only need to drag the info to the folder I already shared with them. I have set up a folder named after each person of my team.

    I’m looking forward to more insights from you and will make best use of it!
    Thanks.

    - Philipp

    • http://michaelhyatt.com Michael Hyatt

      I agree. This is a great feature. I use it as well.

  • Doug

    Question about ordering “Evernote Essentials”. When I click to “buy”, it takes me to a pay pal/credit card page with a name at the top left, “Brett Kelly”. Who is Brett Kelly and what is that doing on this page? Confusing.

    • http://michaelhyatt.com Michael Hyatt

      He’s the author … as I mentioned right next to the book in the post. ;-)

  • http://scottkantner.com Scott Kantner

    A blessing hidden in not-so-plain sight! Thanks for a time-saver that will pay ongoing dividends!

  • todddoubleu

    Huge fan of Evernote! For those that own your own domain, you might think about creating a separate e-mail address (ex. evernote@yourdomain.com) and then having that address forward to your unique Evernote address. That way, should you not have access to your list of contacts, you can still recall the more user-friendly e-mail address. Obviously, you want to be careful how you use this but it does come in handy when you want a family member to forward you the picture they just took with their phone. They can essentially send it right into your default Evernote notebook.

  • http://profiles.google.com/bobevankc Bobby Shaw

    Hi Michael,

    I’ve been using this function for quite some time and you are right, it’s incredibly helpful. Something else I’ve done to help me organize receipts is I use the JotNot app to take a picture of my receipts. It automatically crops and I can send it to Evernote completely tagged in one step. I am so glad you are highlighting the great tool Evernote is. I hope to do some things similarly on my blog as I get up and running. You do a great job with your blog. Really enjoy it!

    Bobby Shaw

    • http://michaelhyatt.com Michael Hyatt

      That is a great tip. Thanks!

  • http://profiles.google.com/bobevankc Bobby Shaw

    Hi Michael,

    I’ve been using this function for quite some time and you are right, it’s incredibly helpful. Something else I’ve done to help me organize receipts is I use the JotNot app to take a picture of my receipts. It automatically crops and I can send it to Evernote completely tagged in one step. I am so glad you are highlighting the great tool Evernote is. I hope to do some things similarly on my blog as I get up and running. You do a great job with your blog. Really enjoy it!

    Bobby Shaw

    • http://twitter.com/B_Schebs B_Schebs

      Bobby, what platform is the JotNot app for?

      • http://profiles.google.com/bobevankc Bobby Shaw

        I use JotNot on my iPhone 4 and it works like a champ. I highly recommend it. I believe it also runs on the Android OS as well, it just works a little differently.

  • http://twitter.com/PastrMarkHaines Mark Haines

    Thanks for the Evernote tips. I started using it a few months ago. Now I am tying it into David Allen’s “Getting Things Done” system as well as Nozbe. I hope to eventually be paperless and free to be mobile.

  • Anonymous

    Thanks for the evernote tip. I am going to purchase that ebook now. I am one of those guys who use evernote, but don’t really know how to use it.

  • http://profiles.google.com/brodie.taphorn brodie taphorn

    Unfortunately I started using OneNote by Microsoft before I read these posts about EverNote. Is it worth the switch?

    • http://www.bigb94.wordpress.com Brandon

      Onenote is nothing compared to evernote!

      • http://stevencribbs.com Steven Cribbs

        Hey Big B, that’s not quite fair to say – I am finding both to have many similarities and both are powerful tools. The biggest hurdle with each is getting in and using it well. :-)

        • http://www.bigb94.wordpress.com Brandon

          True. Evernote has more options though…you could technically use either
          one, but I would go with evernote if I had a choice…

          • http://stevencribbs.com Steven Cribbs

            From what I have seen, OneNote has more options; but, it may depend on which options you are looking for. For example, I have been using drawing tools (such as shapes and arrows) lately in my notes for various projects to draw workflow diagrams. I have not yet seen the same kind of tools in Evernote. Whereas I like the thumbnail view in Evernote and I have not found a similar feature in OneNote.

          • http://www.bigb94.wordpress.com Brandon

            Yeah, I guess it all comes down to what you are personally looking for. I
            haven’t really used both of the programs to their full potential…

          • http://stevencribbs.com Steven Cribbs

            I am still learning both; but, I have been using ON for several months and continue to use it to greater depths. What I am seeing is that both are great tools; there are some difference (minor for most of my needs); and that at some point you just have to choose one and move forward with it.

          • http://www.bigb94.wordpress.com Brandon

            Exactly!

    • http://twitter.com/B_Schebs B_Schebs

      I am in the same boat. I really like OneNote, but Evernote might win, because I have yet found a good way to get stuff from my iPad 2 into OneNote

      • http://stevencribbs.com Steven Cribbs

        I have played a little with the iPhone app for OneNote – it would be nice if they would update it for iPad as well.

        • http://twitter.com/B_Schebs B_Schebs

          I donwloaded the ON iPhone app to the Ipad, but cannot figure out how to sync with my existing ON stuff any tips?

          • http://stevencribbs.com Steven Cribbs

            The first thing is to make sure that you are logging into your Windows Live account with your iPhone app and your desktop app. Then, for any existing notebooks that you want to access from your iPhone app, you will need to “share” them.

            The other key to this is that the desktop app needs to be the 2010 version. I am still working on the 2007 version and the sharing option is based more on network storage location or in using SharePoint. The 2010 version (which I have been playing with on my wife’s computer) uses more of the cloud storage idea similar to what we see with Evernote. The 2010 version is what the iPhone app is designed to work with.

            So, does the iPhone app work on the iPad?

    • http://stevencribbs.com Steven Cribbs

      I am using Onenote. As I get deeper into it, I am finding it to be a very powerful tool. I am finding OneNote and Evernote to have many similar features; and, each one has something the other does not.

      My thought, at least at this point, is to choose what fits your workflow and environment. It is easy to feel like what you have is not good enough when you hear about something else that is so great (I have been there too trying to figure out which platform to us).

      In the end, we just have to get started. If you are already investing in OneNote, keep using it. Most of what has been talked about with Evernote can be done with OneNote – just in a bit different way.

    • http://michaelhyatt.com Michael Hyatt

      I honestly don’t know. I haven’t used OneNote in years.

    • http://stevencribbs.com Steven Cribbs

      I have been asking this question for a while now. I don’t think there is necessarily one right answer. But, here is my two cents worth at the moment:

      1. There are some differences in functionality – yet, overall they are very similar.
      2. Start with looking at what specific features you need, or challenges you need to accomplish – then see if one fits the bill better than the other.
      3. If you are already using one and you have all the features you need, it is probably a better use of time to stick with what you have.

      A few product differences that have been important to me:
      1. Evernote’s basic account price of “free” makes it really easy to get started (although, I would probably want the premium account to get all of the features I want).
      2. The community around Evernote, and the support through various apps is pretty cool.
      3. I really like the integration between OneNote and Outlook. Being able to tag items in OneNote as tasks in Outlook is a huge plus for me since that ties into the calendar and reminder features of Outlook. I love being able to set reminders for things that I want to come back to at specific times.
      4. OneNote came with MS Office, so I already have all the features without having to pay a monthly fee.

      I am still learning a lot about both platforms (like I just discovered – this morning – the web app for OneNote). What I am taking away, for OneNote, from the Evernote discussions are great productivity ideas that I will be able to use – maybe just in a slightly different way.

  • http://www.bigb94.wordpress.com Brandon

    Very informative!

  • http://profiles.google.com/ryan.bethel Ryan Bethel

    Thanks Michael. I have been using the email function for a while and it is great. You mentioned in an earlier post that you set up a work flow to directly scan into evernote on your mac. Would you consider a post about that? Or could you share what tools are required for that flow. I have tried for a while unsuccessfully to set that up.

    • http://michaelhyatt.com Michael Hyatt

      Yes, I am planning a post on that. Thanks.

  • Anonymous

    Hi Michael,

    I love your sentence, “I am now working in a clutter-free environment.” That is my aim. We move between two homes and not having to take paper with me is essential. I love my MAC and with Evernote I can start to declutter all my paper notes. I can’t carry my file cabinet around with me. My husband is also happy with less paper floating around. He is afraid to throw out anything.

    I have been using the web page function, especially when I make a comment on a blog. I like to go back and see if someone replied. With Everynote I can quickly check this out. I like that you have Disqus because your replies come directly to me.

    Thanks again,

    Jan

    • http://twitter.com/JesseLahey Jesse Lahey

      Jan, I don’t understand your comment about the web page function and commenting on a blog. Are you saying that when you use Evernote’s web-clipping feature, it will let you know if the page is later changed? I didn’t realize Evernote does this.

      • Anonymous

        Sorry Jesse, it doesn’t do that. I have to go back to the clip, go to the site and see if anyone has replied. But at least I remember what site I commented on. After a few days I dump the clip but it has worked quite well – it would be wonderful if only replies came to our emails but if you check the box about replies you get all the replies to the post – and sometimes as you can see with Michael’s site there are a lot of replies. Does this make sense? It is early in the morning here.

        Blessings,

        Jan

        • http://michaelhyatt.com Michael Hyatt

          But if you sign up for free account at Disqus, you will only get an email to your specific replies. Try it!

          • Anonymous

            Michael,

            I have a free Disqus account and I get your replies right away. However, when I visit other sites and comment I don’t get any replies. My blog doesn’t have the Disqus capabilities. Is there another way?

          • http://michaelhyatt.com Michael Hyatt

            It has to be built into the blog. There are other systems other than Disqus, but unless they are installed, you will usually get the whole comment feed, which, as you said, is annoying—especially on high-traffic blogs. Thanks.

          • http://brevis.me Robert Ewoldt

            Hey, Michael, I installed Disqus on my blog, but I don’t get email
            notifications from people who comment on my blog, nor if they respond to a
            comment that I made. However, on your blog, I get email responses all the
            time. Is there some setting that I have to change in Disqus to get it to
            send me notifications for my blog?

          • http://michaelhyatt.com Michael Hyatt

            Yes, but unfortunately, I can’t tell you where that is located. You will have to dig in the settings. I am responding to this comment, for example, via email.

          • http://brevis.me Robert Ewoldt

            OK, I’ll dig around for it.

  • http://www.JanetOberholtzer.com Janet Oberholtzer

    Thank you for this useful information! I’ve just started using Evernote and am liking it. This will make it even more useful.

  • http://twitter.com/jonwellman Jon Wellman

    I email items into Evernote all the time, but my favorite feature is Clip to Evernote extension in Chrome. It allows you to clip anything from the browser into whichever notebook you choose. I use this instead of Read Later and the like.

    I also keep blog post ideas in a notebook, move them to another notebook while they are being edited, and move them to a “posted” notebook once they are live.

    Great post!

    • http://michaelhyatt.com Michael Hyatt

      Thanks. I am planning a post oj the Clip-to-Evernote feature. Thanks.

  • http://brevis.me Robert Ewoldt

    Michael, after your last post on Evernote, I took some time to set up my Evernote structure, and it’s really helped. I’ll have to try this as well.

  • http://stevencribbs.com Steven Cribbs

    I haven’t used this method with Evernote. However, I frequently email notes to myself in order to get something into my workflow. This gets the item into written form and into a working list that allows me to attach priorities and reminders.

    I could see this being useful in the Evernote realm as well.

    • http://www.jeffrandleman.com Jeff Randleman

      I do the same thing. I cen see my Evernote address becoming one of the most used addresses in my contact list…

  • http://twitter.com/cheetosrapper Dan Greegor

    I have not tried this but I sure will now. Great post.

  • http://www.jdeddins.com JD Eddins

    Thanks for sharing this tip, it certainly makes Evernote a more viable option for me. Since I am still in the age of stupid-phones I have wondering how much use I would get out of a service like Evernote since I wouldn’t have access in my pocket, but this capability makes it easier for me to see how I might still use this service.

  • http://twitter.com/StacyHarp Stacy Lynn Harp

    Thanks for the tip Michael, I did not know you could do this and now this will be great since I love to organize all the press releases I get. Now I will be able to schedule better also! :)

  • http://dustinstout.com Dustin W. Stout

    This is a great feature. I’ve been using Evernote for over a year, and just found out about this function YESTERDAY! Ha! Thanks for writing this @mhyatt:disqus .

  • http://profiles.google.com/lscottmeyer Scott Meyer

    Michael, after your recommendation I purchased and read Evernote Essentials. I agree with you that it is worth it. At first the $25 seemed a little steep but after considering the amount of time it has saved me it is definitely worth it. I am finding EverNote to be a valuable tool for those in ministry and preaching.

    Thanks for sharing.

    PS – see you in Dallas at Catalyst

  • http://www.christopherneiger.com/blog Chris Neiger

    Thanks for the tip. I’m using EN to organize all my work and home info, but I didn’t know about the emailing feature. I’ll check it out.

  • Ben Heppner

    Thanks for this tip! I’m learning ‘on the fly’ literally as I travel. This is going to make a big difference as to how I use Evernote.

    Ben Heppner

  • http://www.jeffrandleman.com Jeff Randleman

    I love this feature! I often stumble across great quotes on Twitter. I can then send them to email, from my phone, to my Evernote acount. Quick and easy.

  • Ronald Toledo

    Hi Michae l, this is Ron from Evernote. Thanks for the continued support of Evernote. It’s been great to read all of your posts. Glad to see you are putting our email feature to good use.

    • http://michaelhyatt.com Michael Hyatt

      Thanks for dropping by, Ron. Thanks also for building a great product!

  • http://profiles.google.com/hellseherphilosoph Brett Gracely

    I agree. Indispensable. A quick nuance (many may know this, many may not) that works here as well as most any other place in software world. Forget the ‘delete the subject line’ step, just highlight or Ctrl-A [Wintel] or Command-A [Mac/OSX/iOS] and just type over using the title and syntax you describe. Not a huge thing sure, but every key stroke counts.

    I’m still learning all the ways I can use Evernote, but I really appreciate what it does.

    • http://michaelhyatt.com Michael Hyatt

      Yes, that is what I actually do.

  • http://Lbgtmsf.com Ted Werth

    This is my perfect solution for handling all those reservation confirmation when traveling (air, hotels, auto rentals, etc).

    I also use this function for receipts and shipping confirmations for things I buy online. Just a simple click of the forward button, couple edits in the subject line and I can keep moving forward knowing I will have it available on my iPhone as needed.

  • Myfriendphil

    Thanks for the additional help with Evernote. I have been trying to get into the practice of using Evernote more often but haven’t been successful. Your comment to just start using till you get the hang is probably the key … and I am going to start this week. This blog and your previous one about Evernote have really been helpful and getting me into action.
    Please keep up the good encouragement and training.
    Phil Hoffman

  • http://profiles.google.com/jordan.carlson Jordan Carlson

    Great post. I use this feature daily. I find it especially helpful to BCC my Evernote account for those “waiting for” items I send to others via email. I usually let those flow to my default notebook so the recipient of my email isn’t confused by the “email syntax” in the subject line. I then assign a notebook and the “Waiting For” tag to those notes during a quick, daily review of my Inbox.

    As for using “@” and “#” in notebook and tag names… I’ve been using “@” in tag names without issue. As part of my GTD system, I use tags to provide context to my next actions (i.e. @Computer, @Work). Including these in the email subject line (ie. #@Computer) has worked like a charm. However, using “#” in tag names doesn’t appear to work and neither “@” or “#” seem to work for notebooks. Just a quick tip for those using Evernote for GTD!

  • Roland

    Should I be at all concerned that as my use of Evernote
    increases (and it does, nearly every day , because I love it), that I become
    increasing dependent upon the continued viability and success of this company,
    the Evernote Corporation, of whom I know very little about other than that they
    are a privately held company based in Mountain View, CA, and are backed by a
    quartet of venture capital companies? In addition, should I be at all concerned
    that this company has increasing access to both my public and private data,
    since I’m syncing everything to Evernote on the Web? As this service increasingly
    becomes my central organizing tool and my file cabinet, it takes an increasing
    amount of trust and faith to maintain a good level of comfort, I think. Or am I
    just being a grumpy old …guy.

    • http://michaelhyatt.com Michael Hyatt

      The good news is that you have a copy of your database stored locally. Even if the cloud database blew up, you’d have your records. I don’t worry about the other security issues. I think the added productivity and accessibility outweighs the concerns—at least for me.

  • http://www.michaelhsmith.com Michael H Smith

    thanks Michael another good post that will help keep me organized.

  • http://profiles.google.com/kyndal Kyndal Kliewer

    I’ve been intrigued by your posts on Evernote. I would love to go paperless. How do you backup Evernote? I’m afraid I’ll get everything on there and then lose it or the service will go down.

    Thanks for writing such a wonderful, useful blog! I look forward to reading it each day.

    • http://michaelhyatt.com Michael Hyatt

      If you use the desktop app, you have a copy locally and one in the cloud. I back of my local one routinely (every hour via Time Machine), so I feel very protected.

      • http://profiles.google.com/kyndal Kyndal Kliewer

        Thanks for the tip.   I didn’t know a copy was kept locally.  I’ll just back it up on Time Machine.  Great idea!
         I reorganized all my notebooks using your helpful post and am now emailing like crazy to Evernote. I really like the !inbox suggestion.  

        Thanks again!

  • Jmhardy97

    Michael,

    I have used this for about a month now and it works great! Thank you for sharing.

    Jim

  • Adam

    I did not know about this handy feature. I downloaded a copy of Evernote Essentials today. Cannot wait to dig into it so I can start taking advantage of more Evernote has to offer.

  • http://twitter.com/ericsanzone Eric Sanzone

    Quick question: Do you still use a ‘my documents’ type system to manage your ‘Word’ files, or do you put it all in Evernote?

    • http://michaelhyatt.com Michael Hyatt

      Yes, I still use the file system on my Mac. I don’t store every document in Evernote, though I am rapidly moving in that direction.

  • http://twitter.com/ericsanzone Eric Sanzone

    Sorry, one more…and do you keep your email in it also, or do you use more traditional ‘folders’ for email, like there are in Outlook. Thanks!

    • http://michaelhyatt.com Michael Hyatt

      No, i don’t keep every email in Evernote. I archive them and use another program, Mail Steward, to get back to them. I have looked at sending them all to Evernote, but need to explore that a bit more.

  • http://twitter.com/patgmac Patrick Gallagher

    Thanks for this. I was already using the email but I didn’t know about setting the tags and notebook in the subject line. That’s going to be a huge time saver for me.

  • Bobby McGraw

    I have been moving more and more to a paperless filing system using Evernote. Fortunately our office copier can scan and email documents to my Evernote address very easily.

    Thanks for the practical tips!

  • http://www.irunurun.com Travis Dommert

    Thanks for the encouragement, Michael. I’m close to ordering the Essentials book and diving in. I’m sure I won’t regret it…just a matter of making it a priority for good rather than a passing fancy. Getting close. PS: Enjoyed seeing you at the CFA Leadercast last week. Great work!

  • Rogerhaynie

    I am one of the many you mentioned that did not know Evernote had this capability.

  • Marc Vanderstraeten

    I use Evernote to do this, and the emails get into evernote, BUT… only to the default Inbox, and NOT to the correct Notebook, nor are the tags recognised :-(
    Can somebody tell me what’s wrong?

    • http://michaelhyatt.com Michael Hyatt

      The notebook and tags must already exist in Evernote. Notebooks must be proceeded by the “@“ sign and tags by the “#” sign. That should work. Make sure you also have the latest version of Evernote.

  • Test

    dsfdsf

  • Anonymous

    Thank you so much for this post. I followed your instruction..wow…I liked what I saw. I also subscribed to your daily email with my ever-note email account. So Your daily post comes directly to my evernote. Thanks again.

    • http://michaelhyatt.com Michael Hyatt

      I didn’t even think about that. That is a pretty cool idea.

  • Anonymous

    I started using Evernote a while back and this tip is great and will make it even more easier to get stuff collected and organized. Thanks for sharing.

  • http://www.tnealtarver.wordpress.com TNeal

    Mike, you challenge me to go deeper in places I don’t normally think too deeply. This isn’t life-changing, earth-moving stuff but it’s practical and helpful and, for me, one of those places I have to think a little deeper. Thanks–Tom

    • http://michaelhyatt.com Michael Hyatt

      Good. Thank you.

  • Anonymous

    Wow. Evernote is the gift that just keeps giving. I knew I had an email address, but didn’t see how I would be able to place my emailed information into folders/tags. I’m trying to hold off on spending the $25 on the e-b00k, but I may just have to do it. Thanks Michael. This certainly increases my productivity.

  • Anonymous

    Thanks for the post.

    I’m a paper fiend, but I’m working my way toward a more paperless office. Since I work in education, one of the last bastions built of paper, my road is long and arduous. As if that weren’t enough, what to do when you like the feel of paper? The way words look on paper?

    And that question brings up another (maybe worth a future post): What about eye strain when e-reading? When (if ever) do you like to have an actual book?

  • http://profiles.google.com/dennis.l.preston Dennis Preston

    Great info Michael. I did try this, and initially got an error that the e-mail was not delivered. However, it did end up in my trash bin in Evernote, and I was able to drag and drop it into the intended notebook. Wanted to share that in case folks are missing an e-mail, look in trash.

  • bethanyplanton

    I always enjoy your posts about Evernote, Michael! They are so helpful! Thank you!

  • Anonymous

    I just really need to get ahold of that book I think, because YOU are just making me love Evernote more and more every day.

  • http://uma-maheswaran.blogspot.com/ Uma Maheswaran S

    Thanks for the technical info on Evernote! It makes me more yearning to use Evernote in my work. Should give it a hard thought. Finding it very cool. 

  • http://wkevingilbert.me/ Kevin Gilbert

    Good articles on Evernote. I’m still a little on the fence, as I’m trying both Springpad and Diigo as well. All have their pros and cons. I did have a question, though, for you about your site and Evernote. As big a fan as you seem to be, why aren’t you using the Evernote Site Memory Button along with the Facebook, Twitter and Comments buttons?

    • http://michaelhyatt.com Michael Hyatt

      I actually am. It is at the bottom of each post, under “Share and Enjoy.” Evernote is not really a sharing option, however, so that is why I don’t have it at the top. In addition, the comment bubbles at the top are not a plugin; they are custom code.

      Hope that helps. Thanks.

  • http://twitter.com/levittmike Michael Levitt

     I’m investing in a scanner, shredding machine, and time to get my paperwork in better shape.  This article is inspiring!

  • Anonymous

    I am starting to think that you are the Evernote geek (a term of endearment, trust me).  I am still not sold on this yet.  But I have at least downloaded it to see what it might be able to do.  Thanks for the post.
     

    • http://michaelhyatt.com Michael Hyatt

      I consider that accolade an honor!

  • http://spencerpittman.com Spencer

     I would like to start forwarding emails to Evernote, however many times the most important part of an email is the attachment, and it doesn’t show up in Evernote.  Anyone know of a way to do this?

    • http://michaelhyatt.com Michael Hyatt

      Attachments show up fine in the latest version of Evernote. Are you sure you have upgraded?

      • http://spencerpittman.com Spencer

        Thanks for such a quick response!  I actually didn’t have the latest version.  I just upgraded, and am still not seeing Excel attachments show up.  I must be doing something wrong…

        • http://michaelhyatt.com Michael Hyatt

          Are you using the free version or the premium one? There is a size limit on the free version. I wonder if your attachments are too large? I just sent an email with an Excel attachment. If I scroll to the end of the note in Evernote, there is an icon for my Excel document.

          • http://spencerpittman.com Spencer

            I’m using the free version.  The size of the file is only 32KB, so I doubt that is the issue.  I use the free Open Office software on this computer (netbook), so I’m thinking that may be the problem.  I’ll check on my MacBook and desktop and tomorrow, as I have MS Office installed on both of those.  I just checked on my iPhone, and I don’t see any Excel icons there either.  If I can’t get it to work soon, I’ll start consulting some forums.

            Thanks for your help!

          • http://michaelhyatt.com Michael Hyatt

            The Evernote forums are excellent. I hope you solve the problem. Thanks.

          • http://profiles.google.com/jordan.carlson Jordan Carlson

            In the free version, you are limited to attaching images, audio, ink and PDF files.  The premium version allows you to attach any file type.  A comparison between free and premium versions is available here: http://www.evernote.com/about/premium/http://www.evernote.com/about/premium/

          • http://michaelhyatt.com Michael Hyatt

            Thanks for clarifying. I wasn’t sure.

  • http://www.tillhecomes.org Jeremy Myers

    How about publishing a blog post to WordPress from within Evernote? Or at lest sending a draft. Is that possible?

    • http://michaelhyatt.com Michael Hyatt

      I don’t think that is possible. I think it is the wrong tool for the job.

  • http://www.facebook.com/jaredcoe Jared Coe

    I have had Evernote for a couple of years and have always used it less than I use screen capture tools because I just didn’t know how to use it well.  It is now on my iPhone and laptop and, after seeing how effective it can be in these posts, am determined to use it to help get rid of the paper clutter in my office as well as at home. 

    Thanks for sharing tips, tricks, and your journey.

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  • http://www.facebook.com/georgeniebling George Niebling

    Dn. Michael – I might just be missing the link but in the “new” online Evernote I cannot locate the link to follow item number 3 above:

    Set your default notebook in Evernote. When you email
    something to Evernote, it is automatically filed in your default
    notebook. Mine goes to a notebook named “!Inbox.” (I start it with an
    exclamation point, so that it appears at the top of the sorted list of
    notebooks.) However, you can set this to anything you want. You can do
    this in the desktop version of Evernote under Preferences | Clipping.

    Can’tsee preferences, just settings, and there doesn’t appear to be a “Clipping” tag there.

    • http://michaelhyatt.com Michael Hyatt

      From the Online version of Evernote, highlight the notebook you want to make the default. Click the drop down arrow that appears to the right of the notebook name. Select properties. Check, “Make this my default notebook.” It should now be starred, indicating that it is your default notebook.

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  • KYwildcatfan

    I just emailed three emails to Evernote.  They are not syncing to my computer or iphone.  When I log on to Evernote I see them there.  What is the problem?

    • http://michaelhyatt.com Michael Hyatt

      Sometimes, it takes a few minutes. Also, are you clicking the sync button? How often are you telling Evernote to Sync in your Preferences settings?

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  • Nkumbera23

    I forwarded an item from my email account to evernote and the attatchments didnt come along with it… do I need to do something else to make sure the attatchments come through?

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  • Ken

    I keep receiving the same message every time I try to do this:
    The address “Evernote ” in the “To”
    field was not recognized. Please make sure that all addresses are
    properly formed.
    can you tell me why? I took out my name in this example.

    • http://michaelhyatt.com Michael Hyatt

      No, I cannot. I would just double-check the email address.

  • Pablo

    It works smooth! Very effective. You’re my new Evernote guru. I just created a notebook called “Evernote” with all your articles about Evernote, tag: #hyatt. Thx!

  • Stephanie

    Hi Michael,
    These are super clear, easy to read instructions. I’m having trouble getting my e-mails to automatically assign to notebooks and tags and had two questions:
    * Where can I find the Preferences in Evernote to set the default folder?
    * Is this the reason why the notation (#meetingnotes @Workstuff:disqus) isn’t taking?

    I’ve added your post to my Evernote How Tos though. Thanks!
    Stephanie

    • chontzy

      I’m finally getting the hang of EN and realizing how powerful it is as a tool. I’m not sure if EN has changed their Preference settings but I found the default folder in Preferences / General. Just realized your question is 2 years old, hopefully you’ve already figured it out!

  • Dannymulkey

    Regarding emailing to Evernote:  I have my Evernote address set up in Contacts and have tried numerous times to send or forward emails to Evernote, but they don’t show up anywhere.  I set up a notebook as my default notebook and called it !inbox, but my emails don’t show up.  Can’t figure out what’s going on.

    • http://michaelhyatt.com Michael Hyatt

      Hmm. You might check the Evernote Support Forum. You might also look at your account profile information and make sure you have your Evernote address correct.

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    Why Evernote is better than DRIVE?

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  • Stephen

    Michael…Do you know if you can send one e-mail to multiple notebooks? ie Repeat the @ code in the subject line?  Any help gratefully received…

    • http://michaelhyatt.com/ Michael Hyatt

      No, I’m afraid I don’t. You can, however, send an e-mail to multiple tags. This is why I have restructured my Evernote database to use very few notebooks and more tags. Thanks.

  • Suzanne Dameron

    I have been using Evernote but wasn’t using this feature. I followed all the steps – found my unique evernote address, set up the contact info, created a new default notebook called inbox. however, when I forward an email to Evernote, nothing shows up in my default notebook. Please advise. Suzanne

  • http://www.tombush.co.uk Tom Bush

    Does anyone know if there is a way to add a reminder using this method?

    Update: Answered my own question

    !Reminder: Use the exclamation point (!) to set a Reminder. To add an alarm to the Reminder, add the word tomorrow, or a date with numeric year, month, day separated by slashes. For example: !, !tomorrow, !2013/06/24

    http://evernote.com/contact/support/kb/#/article/23480523

  • Not_from_around_here

    Michael, thank you for the great tips and tricks. I travel and relocate often through work, and Evernote has quickly become a lifesaver. No longer to I have to pack my bags with documents and notepads!
    On a note related to this ‘emailing to evernote’ topic, you can also find your evernote email address on the web application. For those who might now have the desktop app installed.
    Regards.

  • sony

    Your article cleared the doubts I had before in this field….. I was in search of information related with your post… Now the doubts were cleared .. So thumps Up!!! Make Money , Blogging Tips

  • Monty

    How do I forward through emailing from Evernote?

    • http://TillerFamily.org/ John Tiller

      Hi Monty, To forward a note via email from Evernote, go to the note, click Share at the top, and select Email. Hope this helps!

  • Angela Rose

    Hi Michael,

    Thank You for sharing your Evernote tips! I do have a question I have searched high and low with no answer yet to be found :(

    I would like to send a large quantity of emails to the same notebook, but would prefer them to be in individual notes.

    So far when I have tried this Evernote automatically groups ALL the emails into ONE Large note.

    Any tips on separating them for easier reading & deleting?

    Thank You for your help in advance!

    Blessings,

    Angela Rose

    • http://michaelhyatt.com/ Michael Hyatt

      I have never heard of that behavior. When I send emails, it creates a separate email for each. You might try posting on the Evernote User Forum.