Inside My Toolbox

I am often asked about the tools I use in my personal and professional life. I thought I would document them here. This is not a static list but one that I will update as my needs and tools change. Please note: the software tools are for Mac, since that’s the computer I use.

A Collection of Hand Tools - Photo courtesy of ©, Image #16208370

Photo courtesy of ©

If there’s a tool I am missing or one you think is better than the one I am using, please let me know in the comments at the bottom of this page. These entries are arranged in alphabetical order after each heading.


  • Akismet: This is the plugin I use to control comment spam. Even though I get more than 500 comments a day, I get very little spam. Akismet blocks almost all it, so it never sees the light of day. This creates less work for you and less friction for your readers. (For example, you don’t have to require them to register to leave a comment.)
  • BlueHost: If you use WordPress as I recommend (see below), you will need a hosting service too. I recommend BlueHost. They are currently offering a special $3.95 a month rate to my readers. I also have a free screencast that will show you how to set up a WordPress site on BlueHost in 20 minutes or less.
  • BoxShot 3D: This is the software I use to create 3D images of books. It is an amazing, sophisticated piece of software that makes it simple to create gorgeous cover images for books and e-books. You can even use it to create images of ntebooks, software boxes, and many other objects.
  • Disqus: This is my commenting platform. It is used by thousands of large sites and has become the de facto standard on professional blogs. It is super-easy for your readers and allows them to manage comments across many sites without having to sign in every time. It is also very useful to you as a blogger.
  • Feedburner: Some people, particularly those who are more tech-savvy, will prefer to subscribe to your blog via RSS. I use Feedburner to manage my RSS feed. It is a free service owned by Google. It is easy to set up. It has an e-mail module too, but I still prefer using MailChimp for that (see below).
  • Get Noticed!: This is my brand-spanking new theme. I designed it myself and my web developer and partner Andrew Buckman coded it. We are planning to start selling this in the next few months. Before this, I used StandardTheme, which is also very good. Elegant Themes, WooThemes, and StudioPress are also great options.
  • Google Analytics: This is the gold standard when it comes to analytics. If you want to track your unique visitors, page views, bounce rate, and a host of other metrics, you need to sign up for a free account and then follow the directions for installing it on your blog.
  • iStockPhoto: If you want your posts to get noticed, you need to use photos. They pull people into the content. Yes, you can get free ones at places like, but personally, I can’t afford the time. iStockPhoto is one of the largest online stock photo databases. It is now owned by Getty Images. They offer a 20% discount to my readers.
  • MailChimp: As any Internet marketer will tell you, nothing is more important than building your own e-mail list. I use MailChimp to manage mine. It has a super easy-to-use interface, great analytics, and is 100 percent reliable. Other people prefer AWeber. I don’t think you can go wrong with either one.
  • ScribeSEO: This is a premium plugin I use to optimize my WordPress posts. It analyses each post, then assigns it a percentage grade (with 100% being a perfect score). Best of all, it suggests how to improve the score by offering different key words and metadata. It was developed by the very smart folks at CopyBlogger.
  • VaultPress: You definitely want to back up your blog on a regular basis. Disasters happen, and you don’t want to lose days, weeks, or years worth of content simply because you didn’t have it backed up. VaultPress was developed by Automattic, the same people who built WordPress. The integration is seamless. Turn it on and forget about it.
  • WordPress: I converted from TypePad to self-hosted WordPress in 2008 and haven’t looked back. In my opinion it is the most robust, yet easy-to-use blogging platform out there. You will find thousands of themes, plugins, and tools that work with WordPress. Best of all, it’s free. (However, you will pay for hosting, themes, and some plugins.)

Social Media

  • Buffer: This is one of those ideas that is so simple and so elegant, you slap yourself on the forehead and say, “Of course!” You add tweets to your Buffer whenever you want. It then spreads them out during the day according to a schedule you pre-determine, so it doesn’t overwhelm your followers.
  • HootSuite: This is my Twitter dashboard. (It can also be used for Facebook, LinkedIn, too.) It allows me to monitor direct messages, mentions, and the tweets of those I follow. It arranges lists of users into columns (e.g., Family, Work Associates, Industry Sources, etc.), so I can quickly see what’s happening with any specific group. I use this tool to send messages and replies.
  • Platform Conference: This is my newest conference, based on the framework I use in my book, Platform: Get Noticed in a Noisy World. The next event is scheduled for November 9–14, 2014 in Nashville, TN. Confirmed speakers include Amy Porterfield, Ken Davis, Pat Flynn, Ray Edwards, Stu McLaren, Cliff Ravenscraft, … and me!
  • SocialOomph: This is the service I use to manage scheduled tweets. I have a file with my top 100 most popular blog posts. Essentially, it includes one tweet for each post. I bulk upload this to Social Oomph and it posts these tweets, one per day every day at a specific time. It is a great way to keep my older posts visible. It drives a lot of traffic to my blog.
  • TweetPages: This is the design service I use to keep my social media branding in sync. They took my blog design and the used it to design my Twitter, Facebook, and YouTube profiles. They have spectacular customer service and are very affordable.


  • Keynote: This is the software package that single-handedly converted me from PC to Mac. If you are not familiar with it, it is Apple’s alternative to PowerPoint. It is easy-to-use and produces amazing, beautiful slides. The graphic capabilities are so robust that I usually use it in place of PhotoShop for designing almost everything.
  • KeySpan Remote: This is the remote slide control unit I use when I speak publicly. Yes, I know I can use my iPhone for this, but the KeySpan is a third of the size of a phone. I can fit it in the palm of my hand, and no one knows it’s even there. It turns me into a magician!
  • Launch Conference: This is a conference I co-own with my partner, Ken Davis. It is about the business of public speaking—how to get booked, what to charge, how to create products you can sell at the back of the room, etc. It is for professional speakers or those who want to consider becoming a professional speaker.
  • OmniOutliner: This is where every speech starts for me. It is easier to use than a word processor, allowing me to arrange and rearrange all the elements of my speech, creating a thorough outline of my presentation. I also notate the slide numbers in a column to the right of the outline. Here’s an example of my Platform speech.
  • Photoshop: As I mentioned earlier, I use Keynote for most of my graphic design needs. However, for those really difficult jobs, I still use Photoshop. To be honest, I am not a big fan. I find the interface non-intuitive and clunky. But for raw power, I haven’t found anything that comes close. Photo shop does anything—if I can just figure out how to do it.
  • SCORRE Conference: This is another conference I co-own with my partner, Ken Davis. It is designed for professional speakers and those who simply want to communicate more professionally. While Launch is about the business of public speaking, SCORRE is about how to prepare and deliver your speech in a way maximizes it’s impact on the audience. It literally changed everything about how I communicate.


  • Adobe Audition: This is the audio editing software I use. It is expensive and probably overkill. There are free or cheaper alternatives available. I bought it because Cliff Ravenscraft recommended it and has some good tutorials about it. It is super-easy to use, but I feel I am only tapping five percent of its capabilities.
  • BluBrry PowerPress: This is the WordPress plugin I use to embed my podcast on my blog. It uses a simple, elegant interface and provides a very nice audio player, so your listeners can simply click “Play” to listen to your show.
  • BroadVoice: This is one of two voice mail services I use to capture questions and feedback from my listeners. (The other one is SpeakPipe below.) People simply call into my number, hear a voice mail greeting from me, and then leave their message. BroadVoice then mails me a WAV file of the recording, which I can edit and insert into my show.
  • Ginger Schell: She does all the transcriptions for my shows. She does a masterful job. She is a little more expensive than other services, but English is her first language, and she pays attention to the details. When you want it done right, she is the one to call.
  • Heil PR40 Microphone: This is the microphone I use. Again, I bought it because Cliff Ravenscraft recommended it. I haven’t found another mic that produces the depth and resonance of the PR40. If you have listened to my podcast and like the sound of my voice, this is the mic that is responsible.
  • Heil SM–2B Shock Mount: This is the cage-looking thing on which the mic mounts. It is a “shock mount,” so that if I bump the desk or the boom, the mic won’t pick up the sounds.
  • ID3 Editor: This is a single-purpose software package. It does one thing well. It allows you to create the metadata for your audio files, so when you upload them to iTunes, it’s all there.
  • LibSyn: If you are going to podcasting, you don’t want to host these files on your own blog. If you have hundreds of people—or thousands—trying to access them at once, you could crash your server, incur crazy charges from your hosting company, or risk them shutting down your blog. Instead, you want to host them on a flat-rate media service like LibSyn.
  • Mackie 1402-VLZ3 Mixer: This is the audio mixer I use—again, recommended by Cliff Ravenscraft. It enables me to mix together my voice, music bed, audio clips, and external callers, into a single audio stream that I record.
  • OmniOutliner: This is where every podcast starts. I create my “Show Prep” here, just like I do my speech outlines (see above for details).
  • Roland R–05 Digital Recorder: I don’t record directly to my computer’s hard disk or flash drive as you can with a USB microphone. The risk of doing so is that your computer crashes in the middle of your podcast and you have to re-record it. Instead, I record to a digital audio recorder. This one is fantastic quality and super simple to use.
  • SpeakPipe: This is the second of two voice mail services I use to capture questions and feedback from my listeners. (The other one is BroadVoice above.) People simply call into my number, hear a voice mail greeting from me, and then leave their message. BroadVoice then mails me a mp3 file of the recording, which I can edit and insert into my show.
  • SoundByte: This is another single-purpose program. It allows me to queue up audio clips (e.g., musical intro and outro, as well as listener questions) and play them in real time when I record my podcast. It’s a little buggy on Mountain Lion, but it works.
  • Timer Utility: This is pretty much as the name suggests: it’s a timer. I start it when I begin my podcast, so that I don’t lose track of the time and ramble on and one.


  • Chrome: This is my browser of choice. I find that it is faster than Safari or Firefox. However, it also has some memory quirks that bother me. If I get too many tabs open, it can really slow down my system or make it a little quirky.
  • Cobook: This is an interface to Apple’s Contacts application (formerly Address Book). Frankly, it’s what Contacts should be. My favorite feature is that it will look up the contact’s information on Twitter and/or Facebook and allow you to synchronize the user’s photo.
  • DropBox: This is the application I use to share files with my family and business associates. I am able to give access to both folders and files. It syncs automatically with my local computer in the background.
  • eaHELP: This is the company for whom my virtual assistant, Tricia, works. They are a domestic company, providing premium services to clients who really care how they are represented. I really cannot say enough good about them. They are first-class in every way. If you have never considered a virtual assistant, start by reading my post, “7 Reasons You Should Hire a Virtual Assistant.”
  • Evernote: This is my digital brain. I store everything here: receipts, web clippings, Kindle notes, meeting notes, you name it. I like it so much, I wrote a series of twelve posts about it on my blog. It is an application I launch at startup and keep open all the time.
  • Evernote Essentials: This is a great e-book intro to Evernote by Brett Kelly. It’s $29.00 and worth every penny. It will save you hours of learning on your own. Highly recommended.
  • Fujitsu S1300i ScanSnap Instant PDF Sheet-Fed Mobile Document Scanner: This is how I convert all paper to digital. I simply scan it through my scanner and it inserts it into Evernote, complete with tags, etc. If you want something a little more robust, you can check out the Fujitsu ScanSnap S1500 Deluxe Bundle Sheet-Fed Scanner.
  • Excel: I use this for all number-crunching. Frankly, I am not a big fan of Microsoft Office. It is just too bloated for me. But Excel is the exception. I have tried iWork Numbers and even the Google Docs spreadsheet, but they are just not powerful enough. Maybe it’s because I have used Excel since version 2 in 1987. It’s second-nature.
  • Google Calendar: I have to have a calendar I can share. It must be accessible by my family and team members (e.b., managers, booking agents, etc.). Google Calendar provides all the functionality I need.
  • Harvest: This is my invoicing system. It lives in the cloud and is readily accessibly by my assistant and other team mates. It is powerful and allows my customers and clients to pay instantly by credit card. It has made collections effortless.
  • Mail: I have tried almost every Mac mail software program ever written, including (most recently) MailPlane, PostBox, and Sparrow. I keep coming back to Apple Mail. It really does everything I need, especially now that I have also installed MailTags and Mail Act-On.
  • Nozbe: This is my task management system. I have tried them all (I think), but I keep coming back to Nozbe. It has a bit of a learning curve, but I have not found anything that is more powerful or more flexible. The trick for me is to use labels to group projects together. This keeps my system organized and manageable. Nozbe also integrates with Evernote and DropBox.
  • PathFinder: This is a Finder replacement. (I can’t imagine going back to Finder.) It provides multiple windows and tabs. It’s really everything you would want in a file management system. It’s what Apple should have designed to begin with.
  • Skim: This is a PDF viewer and a replacement for Preview. It makes highlighting and notating PDFs a breeze. Plus, I just like the interface better than Preview.
  • SnagIt: I use this program for al my screen capture needs. It is something I use daily. It has a robust set of effects tools, like borders, drop shadows, reflections, and perspective. It also has an amazing array of annotation tools. It can also do video capture of your screen (i.e., a screencast).
  • Typinator: This is what is commonly called a text expander. You type in an abbreviation and it responds with whatever text you want. I use it to type commonly used phrases, correct common misspellings, insert HTML code, and type in boiler-plate templates.


  • Scrivener: This is an amazing, powerful word processor developed specifically for writers. Unlike Word it doesn’t feel bloated or get in your way. I use it for writing everything—books, sales copy, even blog posts. It also has multi markdown language baked in, which I use extensively. It is my go-to word processor of choice.
  • Chicago Manual of Style, 16th Edition: This is the bible in the book publishing industry. It has an interesting introduction on the art of bookmaking, but it’s principal value is as a reference to all things related to grammar, style, and usage. If you prefer, you can use the online edition, which is what I do.
  • Fast, Effective Copywriting: This is a course taught by David Garfinkle. It is not cheap but the content is priceless. Best of all, David and his partner Brian McLeod provide a notebook worth of writing “templates.” They include every component of good sales copy, from headlines to bullets to guarantees.
  • How to Write Bestselling Fiction: As far as I know, this is the only non-fiction book Dean Koontz has ever written. Sadly, it is out-of-print. However, you can still find it in used bookstores or through Amazon. It is the best single book I have ever read on writing fiction. Be prepared to spend $50.00 or more.
  • On Writing: This is my favorite overall book on writing. Stephen King chronicles his writing journey, which is worth the price of the book. But then he goes on to give his best writing advice. As one of the most successful, prolific writers of all time, this counsel is extremely valuable.
  • The War of Art: This classic by Stephen Pressfield illuminates why the creative process is often so difficult and what you can do about it. It’s also a swift kick in the pants—something every writer needs from time to time. I have read this book several times and given dozens of copies away.
  • WestBow Press: There have never been more options available for getting your book published. Self-publishing no longer carries the stigma it once did. WestBow, a division of Thomas Nelson, is a good choice if you want to pursue assisted self-publishing. It’s like hiring a contractor to build a house, so you don’t have to manage the subcontractors.
  • Why Now Is the Best Time Ever to Be an Author: This is a video of a speech I gave at the Indie Author Conference in 2011. Today we live in an unprecedented time for authors. Opportunities abound. I lay out five reasons why this is such a great time to pursue your dream of becoming a published author.
  • Word: I put this in the same category as Photoshop (see my comments above). There are some things that only Word will do. It has about every feature known to man—if you can just find it. I would probably never use Word, except for the fact that my publisher insists on it. Also, so many people use it that has become the standard in cross-platform document exchange.
  • Writing a Winning Book Proposal: This is my classic e-book that details everything you need to know to write a book proposal that gets the attention of agents and publishers. It has been used by publishing professionals for more than a decade and has become the de facto standard in the book publishing world.

Please note: I reserve the right to delete comments that are snarky, offensive, or off-topic. If in doubt, read My Comments Policy.

  • Gary Thomas

    Thanks for this amazingly comprehensive list. It is so refreshing to have someone share all their “secrets”. After all, if you help someone up a ladder, you get higher up too.

    • Yaar Muhammad Hamdard

      well said dude. “If you help someone up a ladder, you get higher up too”

  • Tim

    Hi there,

    Any ideas on task management software that you currently use or have used in the past?


    • Michael Hyatt

      I’m kind of in between options right now. I am currently using Nozbe but am also considering Nozbe and Workflowy. Thanks.

      • Murray

        I have just started using By sales force its has a app and integration with google and it is free. Great find. Replaces my former client of which was also good.

      • Phil Larsen

        I love ToodleDo. I must say, I tried Nozbe, and it became extremely slow the more tasks I put in there. ToodleDo, along with their iPhone app, rocks. I live by it.

        • Subramanian_Narayan

          I have been using Nozbe (paid version) for over a year and I love it. If you use Evernote and google calendar, it works fantastic. You can change your to-do-list from google calendar. Besides it has a Desktop, iPhone,iPad version which syncs neatly

      • Vincenzo Vecchio

        Asana is great!
        Even if I think they have to tweak a few more things. But with almost 30M in venture capital they raised… they’ll do it the right way! :)

      • Matthew Hexter

        I’ve started using ActiveInbox with Google Chrome. So far I’m really digging it. ActiveInbox allows me to stay within Gmail and keep my action list all in one place. 

        I’m an avid GTDer who used Outlook for the longest time on a PC. When I switched to a Mac, I gave up a lot. Outlook for Mac just doesn’t have the same robust feature set. So my goal was to find a “cloud-based” GTD alternative and my biggest problem was finding a tool that would integrate with Gmail and Google Calendar. For awhile I used GQueues, then Asana. Also tried Basecamp (better for project work with disbursed teams),, Freedcamp and Smartsheet. I finally landed on ActiveInbox and I really like it… A LOT.

        I also use GoogleDocs, Evernote and Dropbox.

        Someday it would be nice to find an “all-in-one” GTD tool, something that combines all the features of Outlook for PC: email, calendar, tasks, notes, a filing system, and the ability to create your own customized dashboard view. 

        • Matthew Hillis

          I have been using OmniFocus on my Mac for the GTD app.

      • Dallon Christensen

        Michael, I know you are a big Evernote and Google Calendar user. Nozbe has such great Evernote and Google Calendar integration, so I’m a little surprised you would consider a different option than Nozbe. I’m testing Asana a little with a small project I’m doing right now, and I’m also impressed with the ease of use and user interface. I’m using Nozbe as my primary task/project tool right now, and I really like how it works with Evernote (also my “hub” application).

        I know you love experimenting with things like this, so I’m just curious what Asana has that would make you look pretty hard at an alternative to Nozbe.

        • Dallon Christensen

          I’ll answer my own question after using Asana on two test projects. I really like the user interface, and the iPhone app is great. It’s simple to use. There are a few things I’d like to see improved, such as the ability to use tags in the Personal Projects workspace, but Asana easily does 80% of what Nozbe does for free compared to Nozbe’s $90/year or $10/month price tag.

          I’ve just set up a “Next Action” tag to replicate GTD functionality, and it pretty much does what I need it to do as a Nozbe replacement. 

      • Vegpacker

        Discovered Smartsheet  a few months ago, have seen very little on it on web n mags, but a very powerful Task, Project Team and Time Manager

        • Michael Hyatt

          This looks promising. Thanks.

      • Jason

        Workflowy is great.

        • Dallon Christensen

          I also like WorkFlowy a lot, but I use it more as an initial outlining and “stream of consciousness” tool. I like the tagging feature on it. I use this for a wiki for two classes I teach and to share podcast notes for co hosts. I have had more success sharing with WorkFlowy than Google Docs.

      • Lance Morgan

        Big fan of Asana.

    • Asmat Ullah Bajwa


      I would recommend toodledo.

      as it supports MYN task management system


    • Paul Povolni

      I’m in between task management apps as well. Was a fan of Toodledo for a long time. Trying Wunderkit, Trello and ActionMethod. Even giving Evernote a whirl.

      • Susan Lundal

         AnyToDo (by Keane and Able) has excellent integration with Evernote as well as sync’ing from iPhone to iPad andvice versa. Pleasant, fast customer support the one time I needed it when I was just getting started. Can use list or quadrant view.  Good to hear about some of the others mentioned.

    • joeakalis

      Amy Porterfield recommends “Wrike”, which I just downloaded a trial of. Looks very easy to use and pretty powerful. Just throwin it out there!

      If all else fails, trusty Excel/Google Docs spreadsheet! :-)

    • Kristin Ingram

      I use IQTell for task management and email management. You can set up projects, actions for your projects and even attach emails to an action or create a new action. Seriously good stuff. I’ve been using it for about a month now and I’ve never been more organized.

      • Michael Hyatt

        I have had several positive reports about this software. Thanks for sharing.

  • Cheriessner

    This is a wealth of great information!!! Thank you for sharing!

  • Jeff

    How about a section for iPhone apps you use?  I’ve recently been trying to organize my iPhone with my most used apps on the first screen and I’m wondering which ones I’m missing out on.  Which apps do you use for business/productivity?

    • Michael Hyatt

      Great suggestion. Thanks. I’ll do this when I get some time.

      • Paul Povolni

        A screenshot of your first screen would be a start :) Here’s mine 

  • erintarr

    #awesome.  thanks for sharing!

  • Michele Cushatt

    I’m probably a little too happy that you did this. Woohoo! I looked for something like this on your site just a couple days ago. Thank you! 

    • John Tiller

      I’m joining the Happy Club with you, Michele!  

  • Julie Sunne

    Great, comprehensive list, Michael. Thanks. Much of it is beyond where I’m at currently, but I’m tucking the recommendations away in Evernote for future reference. Although I’m sure many of these plug-ins, tools, and apps will change over time, this post will still offer value for years. Your generosity at sharing your trade secrets is inspiring. 

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  • Jonathan Brown

    Posted  a link to this on my blog. I don’t use all of the the tools,but I intend on upgrading my tools as I go which kinda only makes sense!

    Thanks Michael!

    • Michael Hyatt

      Thanks, Jonathan. I appreciate that.


    Thanks for this great list of tools. As an online entrepreneur working together with virtual assistants, I feel that your list will come handy to both the employer and employee of any web based business.

    • John Tiller

      Great tools definitely help overcome the challenges (and realize the great benefits) of virtual office-ing!!

  • ElaineDonnellyAllen

    Amazingly comprehensive! You are a very confident man….looking to help and not self focused. I applaud you.

  • Noah Coley


    Thanks for years of transparency!  How was your transition from a PC to a Mac?  I have been looking for tools and I am starting to get familiar with them on my PC, but fear when I finally can afford to become a Mac user I will have to relearn everything.  Am I wasting my time if I plan to switch to Mac in the near future?  Love what you do, btw since you started This is Your Life, you have become my weekly mowing buddy!

    • Michael Hyatt

      It wasn’t that difficult. The main thing is that I use a ton of keyboard shortcuts. The Mac used the Command key for most of these rather than the Control key. I had to retrain my brain. But it was SOOOOO worth it.

  • Jeremy May

    Thanks for this great list. These tools seem very helpful, especially the speaking section. I am currently using dropbox for all my docs and wunderlist as a task management tool.

    • John Tiller

      I LOVE Dropbox!  I use it to send out my advance Media Kits and Tech files for speaking engagements.   The cool thing is that the more that others open the folders I send them, the more space Dropbox gives me for FREE!  I now have ~ 10GB of FREE storage.  It’s awesome!

  • Lydia Di Francesco

    Thanks for sharing Michael!! This is a great list and I plan on downloading a number of the ones I don’t have. Super helpful!

  • Jeff Goins

    Love the Heil PR-40.

    • Michael Hyatt

      Is that what you used on your Get Started with Kindle product? Whatever you used on that sounded great.

      • chasflemming

         Jeff, how do you and Michael get those blurbs alongside your names here?

        • Michael Hyatt

          If you are talking about Disqus, you just need to fill out your Disqus profile.

  • Heather C Button

    Wow that’s a comprehensive list. Thanks for sharing. I’ll have to see what I can add little by little to make sure I don’t get overwhelmed.

    • John Tiller

      Good plan, Heather!  Pick your favorite one or two items from the list and implement those.  You’ll start receiving the benefits and then you can come back and pick another one or two to do next.  Good luck!

      • Heather C Button

         Thanks for the encouragement!

  • Grayson Pope (A Parched Soul)

    This is a great page of resources, thanks Michael!

  • enjoythearchitecture

    Thank you for sharing. I use most of your tools. Others I have to study. 

    Let me say that for 

    todo: I am starting to apply “living in the calendar” approach with Workflowy (see this article:

    pdf: on Mac I am using FingerPDF ( which is the final solution I found for managing PDF libraries of books, papers and articles) 

    Again Michael, is a gift reading your posts.


  • Chad Brokaw

    If you are looking for something less expensive than MS Office, I would recommend the open source LibreOffice ( Everything that you would need is included: word processor, spreadsheets, slides, etc.

    In fact, there are a lot of open source alternatives for what Michael has listed. Some people like them, some don’t. They are nice to have if you don’t have extra money to spend on software or if your keeping costs down as a start-up or a nonprofit.

  • Noah Fleming

    Pretty cool list. I always wondered how you did that with the older posts. Seems like a great tool.

  • Adam Martin


    Thank you for the detail list of the tools you use.  Very detailed.  I like it.


  • Dr. David Gosse

    For productivity I love ActiveWords, which is a keyboard launcher that opens files
    and documents, launches programs, navigates to websites, inserts text substitutions,
    etc. – all with just a few keystrokes. 

    I believe the Mac equivalent of this program is called Quicksilver.

    • Victoria Smith

      I haven’t heard of ActiveWords before, but definitely will check it out. It sounds like a great time-saver. Thanks for the rec!

      • Victoria Smith

        I see I need to get registered with Disqus in order to show my pic…hopefully this will work :)

  • Ryan K. Parker

    This is very comprehensive. I have used it to fine tune a few things. I also want to say a huge thank you for the blog template you posted. I recreated it for my use and then did a podcast template as well. I think I need to do a show notes template also. Take care, stay awesome!

  • Ryan K. Parker

    Thanks for sharing this list. I have gone through it and implemented many of the tools. The first tool I used though was Platform. I wouldn’t have started this w/out that great book. A big thanks as well for the blogging template. I now use one very similar and also created one for podcasting. 
    If you have time in the future I would love to hear your thoughts on creating great “Show Notes.” 
    thanks again!

    • Michael Hyatt

      Thanks, Ryan. I will give the “Show Notes” request some thought.

  • Jason Pulley

    Great resource. Thanks for sharing. I have already started using some of these.

  • Jason Pulley

    Do you think scribe SEO is better than Yoast?

    • Michael Hyatt

      I haven’t reviewed Yoast in a while, but Scribe’s analytical abilities are unsurpassed.

  • Subramanian Narayan


    Thanks for sharing, a very comprehensive list of tools. Need to start working on many of them.


  • John Barrett

    Thanks for the list Michael, awesome.  Are you using Scrivener for writing at all? I noticed you used to use that I believe, but didn’t see it listed above.  Just checking to see how you liked that program or not. 

    • Michael Hyatt

      Scrivener is a great program. I use it when I am writing books. I guess because I am in between books right now, I forgot about it. I will definitely add it. Thanks.

  • Anders Gerdmar

    Thanks for this great page!
    Do you have any tools for making your e-books? They look great. Did you have professional help?

    • Michael Hyatt

      Great question. I actually wrote about this: “How to Create an e-Book in Seven Steps.”

      • Anders Gerdmar

        Thanks. We get spoiled by you ;)… I got soo much important input from your blog, podcasts and book the last six months!

  • Chris Green

    Scrivener, especially as it now works on both Mac and Pc, syncing via Dropbox.

    • Jim Martin

      I have been using Scrivener lately.  A great tool!

    • Anders Gerdmar

      I use Scrivener for my writing of bigger text, and think it’s great.

  • Bren McLean

    Thanks for sharing! Great list covering so many mediums

  • Greg


    I’ve been reading Platform and truly appreciate all of the information. I’ve just made the switch from RapidWeaver to WordPress so that I could leverage a blog to help generate interest in my executive coaching practice. All of this information is a great help.

    Greg Atchison, Ph.D., ACC
    Aspyre Coaching

  • jbledsoejr

    Love it!  Thx for sharing Michael!

  • Hareclippings

    Google Drive – Chrome weapons of choice. 

  • Jan

    Thanks so much for sharing!!

  • Seyifunmi Adebisi

    Thanks Micheal, sure a great person u are!

  • Paul Povolni


    When speaking, do you use Omni Outliner or Evernote? Start in Omni, end in Evernote? I use Evernote for all my research and prep and then speak from it.



    • Michael Hyatt

      I do my research with Evernote but then write it in OmniOutliner.

      • Paul Povolni

        Do you also speak from Omni on an iPad at the podium?

        • Michael Hyatt

          No, I print out my notes from OmniOutliner and have them in case my technology fails. I have my notes in the Presenters Notes section of Keynote.

  • Paul Povolni


    I see you’re using Harvest for accounting. I was using Freshbooks for my design business. Did you compare the two? I’m trying them now. If you compared, what leaned you towards Harvest?


    • Michael Hyatt

      I really can’t remember much about Freshbooks. I didn’t need a full accounting solution; just invoicing. I love Harvest for that. I am using QuickBooks for accounting (mostly because that is what my accountant uses).

  • Fr. James Guirguis

    Michael, Thanks for this post!  You have probably given us hundreds if not thousands of dollars in free advice through just this one generous post.  Thanks again.

    • Michael Hyatt

      You are welcome, Father.

  • Victoria Smith

    Shawn, I tried to go check out your list of tools, but the link you provided was broken. Try again?

  • Tony States

    Thank you very much for sharing all this invaluable information with us Michael :-) can you tell us what widget you are using to keep track of your subscribers? (the counter that is in your sidebar)
    Cheers :-)

    • Michael Hyatt

      It’s actually part of my new GetNoticed! theme.

      • Tony States

        Thanks Michael, I can’t wait until it becomes available :-)

  • Jen McDonough “The Iron Jen”

    I am trying to find a good system that I can use on my Mac and/or iPhone for keeping track of organizations and people that I want to stay in contact with for potential speaking engagements. What tool do you use/suggest to keeping track of contacting them on a regular basis?
    Live Beyond Awesome!
    Twitter: @TheIronJen:disqus 

    • Michael Hyatt

      My booking agent uses SalesForce. You might give that a try. Thanks.

      • Jen McDonough “The Iron Jen”

        MANY thanks Michael.
        Oh reminds me, I am going to do a search on your site for booking agent info as well as I am sure you have some great content. 
        Michael, seriously, thanks for the great content you provide. REALLY enjoy bragging you up to people.

    • Dallon Christensen

      Jen, if you are looking for another dedicated system like Salesforce, you can try Highrise. It’s $29/month for a solopreneur plan. I liked Highrise. It’s pretty simple to use. It may not have the greatest number of features, but it does work and has an iPhone app.

      I’m using Podio now for my CRM. It’s only $9/month, but you do have to look at some of their apps because there are a number of different CRM issues. Podio also has an iPhone/iPad app.

      • Jen McDonough “The Iron Jen”

        oh thanks Dallon, that was awfully kind of you to drop a note on this. I will check both these out as well.
        MANY thanks!!

  • Cheryl Mclaughlin

    Michael. Thank you so much for sharing this. I work with authors and have turned quite a few of them onto you and your site. 2 questions:
    Question 1: Feedburner. Have the recent changes with Google’s support of Feedburner (meaning decreasing support of Feedburner – deprecating the API, as well as the loss of RSS stats, twitter for feedburner, and the feedburner blog ) affected you? Are you considering moving away from Feedburner to something like Feedblitz?
    Question 2: What have you found as the best, most accurate way to measure your RSS subscribers?

    • Michael Hyatt

      I am watching the issues with Feedburner, but, best I can tell, the threat of them closing down the service is just speculation. I can’t find where Google has made that announcement. Frankly, people have been speculating about this since Google bought them.
      I still use Feedburner to measure the size of my RSS list.

  • Sol Rosenberg

    Thank you so much for this.

    One quick question… What do you use for ecommerce and downloading of the digital goods, like ebooks and audio?

    • Michael Hyatt

      Currently, we are using Kajabi and 1ShoppingCart. (I guess I need to add those to the list.)


      Thank you very much for this list, just what I needed!

  • Bud Brown

    What do you use for lead capture at your blogsite?

    • Michael Hyatt

      We use MailChimp.

  • Mark B. Henry

    Thanks for sharing!

    • Michael Hyatt

      Thanks for this recommendation. I will check it out.

  • Jason Mayfield

    I love reading your productivity insights. They have radically changed my personal and office productivity.

    For curiosity sake… do you use GOOGLE CALENDAR with iCal or online only?

    – Jason

    • Michael Hyatt

      Online only. (Though I have it on my iPhone too. It is tied into the iPhone calendar.)

  • ED

    Great list. Unfortunately I’m pretty new to the idea of writing on a computer so I have no idea what most of this means. I will be researching it all on a day to day basis. Are most of these programs Apple based because I use a PC. I’m being dragged into the 20th Century kicking and screaming all the way. Then I’ll have to start working on the 21st Century. Can I have my yellow #2 pencil back now?

  • Charles Specht

    This is a go-to reference and, I believe, sets the standard for what a “TOOLS” page ought to be. Great job with it, Michael.

    • Michael Hyatt

      Thanks, Charles.

  • Rob Trenckmann

    Does anyone else have trouble getting Byword to make a bulleted list or numbered list that includes appropriate spacing?  When I make a list with Byword, it puts the number or bullets in place in Markdown view, but when I copy and paste it or put it in preview view, it doesn’t list them out–it just puts them in the body all together.  Help!  :)

    • Michael Hyatt

      You have to put it into Preview mode and then copy the HTML. Unless you convert the markdown in this way, it will do nothing when you paste it into your blog. Hope that helps.

      • Rob Trenckmann

        Thanks Michael. Even when I do that, my lists show up in paragraph form with number or bullets, not list form. Weird. I don’t understand why it is doing that (or what I’m doing wrong.)

        • Michael Hyatt

          It is likely then in your style sheet. The HTML just tells WordPress what the text elements are (e.g., an “ordered list” or an “unordered list”). The style sheet tells it what kind of bullets, indents, spacing, etc.

          • Rob Trenckmann

            Michael–thanks for the help! I’m using MarsEdit, and that is where the problem is showing up. I can’t get it to copy lists into MarsEdit correctly, when using HTML. Even when I Preview in ByWord, the lists are in paragraph form with numbers or bullets, not list form. Weird!

          • Michael Hyatt

            But MarsEdit uses a style sheet. (This is one of the cool things about it. I use the style sheet from my own blog.) You might check what you are using. Check under Blog | Edit Preview Template.

          • Rob Trenckmann

            Ahh, thank you! I’m just getting started with WordPress and MarsEdit, so I appreciate the help. I don’t know that much about HTML yet, so I’ll have to do some reading on that so I can change my style sheet. Thanks!

  • Alan Wages

    I have been reading your blog since 2004. It’s amazing to see the infrastructure required to support what you do. I have not used it but have heard Pixelmator is a good alternative to Photoshop.

    • Michael Hyatt


      Acorn is a good alternative to Photoshop too.

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  • David A. Specht Jr.

    Do you use Pages to design your ebooks? I see you can export as an e-pub in Pagesm but I also see “Creating Your Personal Life Plan” is a navigable pdf.

    • Michael Hyatt

      I actually designed it in Keynote.

  • Richard G.

    Thanks for sharing and inspiring!

  • Greg Wiley

    Hey, Michael. May I suggest Droplr for your screen capture? It is very intuitive and has shortcuts to capture many app screens as well. 

  • David A Specht

    This may seem like something I should be able to google, but I haven’t had much luck. I was wondering what you use to get the customized short URLs you use on Twitter, etc. I looked at bitly, but it didn’t seem to have a way to make the shortened domain custom. Thanks for the help. 

    • Michael Hyatt

      Actually, mine is done through I use their custom domain option. It has been a few years since I set it up, but it works great.

  • David A Specht

     Nevermind. Found it in the knowledge database for bitly. Here is the link if anyone else had the same question…

  • tmabie

    Michael,  I’ve really enjoyed your blogs and podcasts.  I’ve recently officially set up my coaching business as an LLC.  I have also secured a domain name and am using BlueHost and WordPress.  I’m curious as to any suggestions you might have for designing a logo.  It may be in your Platform book, but don’t have it in front of me now.  I’ll check later.  I found one site that offers a “contest” for several designers to submit designs to you for you to chose the winner.  I don’t know if you have any other thought on this.

    • Michael Hyatt

      Yes, I have used the contest site a few times. I used 99Designs and CrowdSpring. Both were great. That’s where I would start.

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  • Ruth Hovsepian

    I came across your blog by chance today and watched the EZ WordPress video. I have enjoyed everything I have seen so far. You have a very refreshing writing style. I’ll be back to learn more. I have seen so many of these tool lists but this one is organized well, each product is described for the layman and the options are many. Thank you.

  • MR131333

    Great list!! I am also a huge fan of Snagit. Have never really bothered to get up to speed on Photoshop. Can you share an example of what you do in PS that caused it to make your awesome list? Thanks.

    • Michael Hyatt

      I use Photoshop whenever I have to do more intense graphic manipulation, like complex drop shadows or masking. Thanks.

  • guybjerke

    Is there an iPad equivalent to Skim on the Mac?  I’d like to work on the iPad and be able to see my notes and highlights from PDFs on the Mac, if necessary.

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  • Ryan Dembeck

    As many other have said, thank you for this list of your tools! Would you consider doing another category  or even a podcast or blog post, on what your mobile tool-set looks like? I would have a great interest in hearing what you use on your mobile device. Thanks!

    • Michael Hyatt

      Yes, thank you. I keep meaning to do this.

  • Her Infernal Majesty

    Michael, I just found your blog two days ago, and it has been so helpful! You have precipitated so many “Aha!” Moments! Thank you for sharing.

    • Michael Hyatt

      Thanks so much. I’m glad!

  • Vgungor

    I’ve recently been introduced to the Smart Pen for taking notes. The pen records both and the written word when used with special paper. Connect the pen to your computer after the meeting and an image of your notes and the associated audio are stored digitally. Use the ear buds and touch the pen to the notepaper to hear the conversations surrounding that part of the meeting. It’s great for interviews where you want to focus on the conversation and still record the salient points or make drawings.

  • cjfritsch

    Michael, Have you tried Pixelmator for the Mac?  It is not as deep as Photoshop, but I have found it to be a great alternative for image editing.  UI is great compared to Photoshop.

    • Michael Hyatt

      Yes, I have. However, I have not taken the time to learn it. Thanks.

  • Michrls

    Michael: I purchased your book and I’m following your tips to build my platform. I run a blog and I’m about to come out with a new design for it. I would also like to design and email my new posts in the same format that have  yours.  Could you share which plugin or service you use to send out your new post emails? 

    Thanks a bunch for your willingness to share and help us out. 

    • Michael Hyatt

      Yes, I use MailChimp. Thanks.

      • Michael Charles

        You use the RSS feature or is there a plugin?

        • Michael Hyatt

          Do you mean with MailChimp? Yes. It takes my RSS feed and fires off an e-mail to my subscribers whenever I post something new. Thanks.

  • Ryan Wells

    Michael, you are missing a *massive* productivity saver. A text expander. There’s plenty for Mac and PC. It will supercharge your productivity trust me! Especially when you can also automate tasks.

    • Michael Hyatt

      You are right! I actually use one: Typinator. I just added it to the list. Thanks so much.

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  • Nate Anglin

    Do you really need Hootsuite and Buffer? I’m more asking this question for me ;-). Can’t Hootsuite do everything Buffer does? I am a novice to both but I really love how clean Buffer is, it just lack the dimension Hootsuite covers…which is understandable given what they’re try to accomplish. 

    • Michael Hyatt

      Yes, I do. You can’t monitor your lists with Buffer nor reply to others on the fly. However, if you just go with HootSuite you lose the ability to buffer tweets. You an schedule them, but this is way more hassle.

      • Nate Anglin

        Thanks Michael, makes sense. I spent some additional time on both last night and see what you mean.

  • Brhodes

    Michael, I saw at one point your template that you use when writing your blog. Where was that? Please steer me to it.
    And by the way, I appreciate so much your willingness to share your resources!

  • Jason


    Thanks for your continued incredible content. This post is so valuable to me. I have 2 questions.

    What plugin do you use to create your most popular articles widget?

    I was looking at the Mailchimp terms of service and it says they will not allow affiliate marketers. I would like to use Mailchimp because it is free to start out. So my question is how do you use Mailchimp. What am I missing on this topic?

    • Michael Hyatt

      That actually isn’t a plugin; it’s part of the GetNoticed! theme. I checked on the “affiliate marketer” thing one other time with MailChimp. I can’t remember the exact response, but it put my mind to ease. I’m going to check again. I’ll let you know what I find out.

    • Michael Hyatt

      I found the answer in MailChimp’s Knowledge base. This should put your mind to ease. Thanks.

    • Jason

      Thanks for that info. Totally straightened me out. I am looking forward to the release of your theme. I am hoping to use it on my next project. Thanks again.

  • Susan Lundal

    Michael – This is excellent! Thanks!

  • Phil Larsen

    I am currently hosting with Bluehost and WAS using WordPress, but my classroom wordpress site started to get viruses. I honestly didn’t know that was possible until my website started getting redirected to very inappropriate sites. I have since moved on to Weebly. I tried everything to fix the WordPress virus problems, but they kept coming back. I loved wordpress, but it just became a cumbersome mess that sucked hours of time and energy away from my classroom teachings.

    So here is my question: does anyone suspect this could have been prevented? I tried the free antivirus finder plug in, but couldn’t get it to stop. Also, what are the odds that Bluehost wasn’t the best host for me, and that another hosting company could have stopped the viruses?



  • Ryan Ridgway

    Most of these are great recommendations! I’m going to hop on Vault Press immediately. Thanks for providing such an informative resource. – Ryan

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  • Heath Capps

    Crazy stuff…so many.

  • Don Jones

    I think I recall you mentioning using an ipad and most recently the ipad mini. Is that correct? If so, what do you use them for? Has the mini replaced your ipad? Thanks! 

    • Michael Hyatt

      Yes, it has replaced my iPad. I use it for accessing e-mail and Evernote on the go. I also use it to read.

  • Wayne Stiles

    Hi, Michael. My blog has “outgrown” the shared hosting on I guess Bluehost’s shared hosting hasn’t “throttled” you back with all your traffic? Or are you using some dedicated server with them?

    • Michael Hyatt

      I don’t use BlueHost for my main site. It’s just two big. I use Linode with two dedicated servers. BlueHost really specializes in shared hosting. Thanks.

  • Amanda

    Found you via Social Media Examiner podcast, this list is amazing, thank you so much for putting it together… I can’t wait to read the rest of your website!

  • Jeremy Boone

    Great list!  Is there a PC version of the ID3 Editor software that you might recommend?  Also, do you include your artwork in your tags for each episode or does Blubrry do that for you?

    • Michael Hyatt

      Sorry, I am not aware of a PC version. I don’t do anything special with the artwork. I think iTunes just pulls it from my Feedburner feed.

  • Hollak RE Group

    What tool are you using for your custom URL shortening? I think it looks like if I remember correctly.

    • Michael Hyatt

      I use’s custom URL function.

  • matthewjtuttle

    Michael, try
    I have never used Office, just because this is free and is capable of so much more. It used to be Sun’s free alternative to StarOffice.

    I guess it doesn’t have some of the proprietary Macros that Office does, and it lacks support for saving the new office xml format, but it has just about anything else you could want.


  • Robinson Mertilus

    Awesome! That’s how you stay so productive. 

  • OneSmartLady50

    Thank you so much for your transparency.  I am from an economic group of folk who are scraping the barrel while working very hard to build an independent publishing consultant business.  Your pearls of wisdom and insight are tremendous and I don’t believe anyone could learn this from courses in college.  Bless you. :)

  • Retha Groenewald

    Wow this is a toolbox. Some are the same tools I use and others tools I am definitely going to have a look at. I read an article on Hubpages about the top 5 books a writer should read. On Writing by Stephen King was one of them. The Bible was another one on the list. 

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  • Abigailsdaddy

    Mr. Hyatt, what “read later” app do you use: Instapaper, Pocket, etc.?

    • Michael Hyatt

      Evernote. ;-)

  • Jesse Lahey

    Michael, care to share the tools you use for your videos? For example, I’ve been unhappy with my lapel mic, and before shopping around I decided to check here to see if you have a recommendation. This is a very helpful post, by the way.

  • Rloveall

    wow Im blown away with all this info !!!
    well done

  • Daniel

    Michael, I noticed at the top of each of your blog posts, just below the post’s title, you give your readers an opportunity to comment about that specific post on Facebook, Twitter, LinkedIn, or print it, etc..  I’ve not seen this feature on any other blog posts or Word Press themes, but sure makes a lot of sense, and I suspect many people will post a link to those sites because you just make it so convenient to do so! You make their the impulse to be social easy to satisfy.  How can I set that up on a typical WordPress blog site, so that it is built into every post I create? Is it a widget, what is it? You have a great site!

    • Michael Hyatt

      Thanks, Daniel. It is actually built into my theme, which we are planning to release commercially later this year. However, you can search on Google for “social share” or “share bar.” There are lots and lots of similar plugins available. Thanks.

  • Ellory Wells

    Michael, what do you use as the backbone of your store? I notice that it looks slightly different from your “GetNoticed” theme but not by much. I recently found “WP Marketplace” but have yet to evaluate it.

    • Michael Hyatt

      I am using BigCommerce.

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  • Emerson Jane Browne

    Michael, great list. Thank you.  

    In looking at ByWord and MarsEdit, I am a little confused.  Why do you need to write in one program (ByWord) and then copy it into MarsEdit? Can’t you just write your post in MarsEdit?  Why do you prefer to use both?

    Thank you for any insight you can give me.

    • Michael Hyatt

      Yep, you can absolutely write it in MarsEdit.

      The only reason I don’t, is that ByWord is more minimalist—fewer distractions. I like MarsEdit, because I can edit the metadata and the HTML.
      Hope that helps. I think I would just start with MarsEdit and, if it meets your need, you have one less program to buy and learn.

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  • Jim Finkelstein

    Incredible and helpful list.   Have you found an app for Mail which will allow deliver and read receipts (like Outlook)?    Thanks, Jim

    • Michael Hyatt

      No, I haven’t, but I really haven’t needed that functionality.

  • Caleb

    This is a great resource that I keep coming back to. Michael, have you ever thought of adding a category for running?

    • Michael Hyatt

      No, but that’s a great idea! Thanks.

  • Alan Salls

    Thanks for these lists, Michael, they are priceless. 

    Obviously, you are a Mac guy.  I do have a iMac and an iPad myself, but I am MUCH more familiar with and comfortable working on a PC.  Are there good PC equivalents for ByWord and MarsEdit?  From checking them out it seems they are strictly Mac applications. 

    In your opinion, if someone is interested in focusing there career on blogging/writing, is it worth the time, effort, learning curve, and expense to switch to a primarily Mac platform for working on, or can you find just as good of an array of applications for PC’s?  Thanks in advance!

  • Rusty Boozer

    Michael – great post but you left one tool set off the list. What do you use for your videos?

    • Michael Hyatt

      I have this on my list to add. Thanks.

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  • Troy Haas

    Thanks so much for all the great info.  On Byword I assume it only works on a Mac?

    • Michael Hyatt

      Yes, that is true.

  • Adrienne @ Whole New Mom

    New reader.  Thanks!  After hearing about you from other bloggers, I finally came by to sign up for your newsletter and learn more from you.  Someone at a social function tonight asked me how my blog was doing. I told him my monthly page views.  He said you and I have identical stats, but after perusing your site I suspect I am lagging behind.  Regardless, it was nice to be compared to you for a brief moment :-). 

    I look forward to your updates.

  • Joshua Lawson

    Very helpful post, Michael. Thanks!

  • Steve Eunpu

    I took your advice  last year and bought the Fujitsu ScanSnap. It was pricey but one of my best purchase decisions.  Can’t thank you enough

    • Barry Hill

      I bought the Canon P-150—which I do like, but wondered about the Fujitsu, too.

  • Jeff Mach

    Michael – First off I was referred to you by my father in law and I’m digesting your book and podcasts as fast as possible.  I’m hooked.  Thanks for sharing, inspiring and encouraging me to do everything with purpose.  

    I’ll try to keep this brief, as I know you are busy.  Possibly some other readers could answer as well.  I own 4 retail shoe stores and need a common calendar to communicate events.  My wife and I already use iCloud calendar for our personal business, but would you say google calendar is a good option for this?  I would share my iCloud cal, but not all of my guys are using apple devices.  I just want an easy, common calendar for the team to see all the events at all the stores.  If it means having multiple calendars that’s fine, just looking for the most streamlined way to manage my business.  Thanks much!!

    • Michael Hyatt

      Thanks, Jeff, for your kind words.

      Yes, I would recommend Google calendar. It is simple, effective, and free!
      All the best.

  • lana layne

    Love the list, very helpful tool for people creating their own platform to be heard! cheers

  • Joey Phillippi

    Michael, I have heard you speak of a program you use to time out designated programs, such as social media sites, while you work for a predetermined time in past podcasts.  I was looking for the program in your tools but could not see it.  Could you please let me know what you use?  I need to do something to help stop my wandering mind and eye when I have small amounts of time in my day to be productive on my new business.  Thanks!    

    • Michael Hyatt

      Yes, the two I recommend are Anti-Social and Freedom.

  • Shalon Palmer

    Thanks for all you do Michael! I’m taking notes and learning how to start a blog so I can start off with a bang. One thing I want to do is sell some downloadable material.  What plugins (if any) and process do you use to to sell your ebooks?

    • Michael Hyatt

      Though I don’t use it myself any longer, I recommend e-junkie. Thanks.

  • Jon Carpenter

    Are your blogs automatically delivered to social networks? If so, how do it?

    • Michael Hyatt

      Nope. I manually do it.

  • Chance Smith

    Phenomenal list of tools! Thanks Michael for sharing your toolbox.

    I am seeing a lot of writing tools here. Do  you use Evernote the most for writing (Copy/Blog/Books/ect)?

    • Michael Hyatt

      I use Evernote a lot, mostly for collecting research. I don’t use it for actual writing (though I have tried that).

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  • Matt Oess

    Michael, this is CRAZY. I think I’m going to this post at least 2x a day!! As a newbie blogger, I’m finding the tools to be fantastic is propelling new blog forward. This post is indispensable to anyone trying to launch their blog. Thanks 1,000,000.

    • Michael Hyatt

      You’re welcome, Matt. Thank you!

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  • Mark Carney

    Try One Tab a chrome extension for reducing the number of open tabs. Just starting reading your book Platform and see all kinds off application in my life. Thanks

  • Wayne Stiles

    Michael, do you know of a “guide” to learning Nozbe like you recommend Brett Kelly’s guide for Evernote?

    • Michael Hyatt

      No, I’m afraid not. I saw a great one, but it was in Japanese.

  • mattoess

    Michael, I see Ulysses III gaining a lot of momentum in the app store for writing. Have you tried it? I’d love your opinion.

    • Michael Hyatt

      I’m not familiar with it. I’ll check it out.

  • Christopher Donohue

    An amazingly comprehensive list. Thank you for sharing.

  • Suresh Babu

    Hi Michael Hyatt I downloaded Startupizer and looks like there is no enough write up or videos on how to use it, I recently moved to mac so trying to figure out and no luck. I also tried to use the projector. After installing startupizer having difficulties projecting. Keep up the good work. Thanks for what you are doing. Love your podcast and the resources you give everyone :)

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  • TimothyRootMD

    Thank you for posting this list. I tried to order Boxshot, but their website wouldn’t process my credit card and I received an email asking me to photograph my drivers license and credit card and email it to them. Scary … wish I could use Paypal. Anyway, keep up the great work and I loved listening to Platform!

  • Joe Cotellese

    Great list of software. I’ve discovered some new ones in here. Thanks.

  • ppvariety

    Dear Michael,
    Thank you very much . There is very useful to my site improvement.

  • Brian Horvath

    Michael, this list is helping me build my platform and I thank you for making it so easy to research even further with the click of a button. I’m really excited about leveraging your insight and experiences to further my leadership influence in affinity areas of productivity and technology as applies to vocational ministry and personal life endeavors.

  • joeakalis

    Thank you so much for this list, it’s definitely a good guidepost for newer bloggers and those of us looking to get into many of the areas you already are.

    One suggestion, from a PC user, is if you could specify if these apps are Mac-only! I got excited about a few, only to open the link and see that I couldn’t have it. :-( Only downside here, thanks again!

    • Michael Hyatt

      Good input. I added a sentence in the first paragraph. Thanks.

  • Alan Webber

    Hi Michael, I know this is an old thread but I am curious what CRM system you use. Thanks!


    • Michael Hyatt

      I personally don’t use a CRM. My team, however, uses SalesForce.

  • Josh Spurlock

    Thanks for sharing. I always appreciate hearing how others work and the tools they use.

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  • Bruce Cat

    I have been using OmniFocus on my Mac, iPhone and iPad for awhile now. I also use Trello to manage my team but after reading this article Asana and Nozbe seem like something I will have to test out this weekend.

  • Laura Green

    This list is awesome! Thank you so much

  • Craig Desmarais

    Great tools! Definitely adding some of these to my arsenal.

  • Coach D

    Hello Mr. Hyatt

    I have a lot of respect for you for creating a blog with such great content. I have done just about everything you have put on here. I only have one question. Do you have a blog explaining how to use the Mail Chimp to build your contact list?

    • Michael Hyatt

      I’m afraid I don’t. We are in the process of documenting that for my new Get Noticed! Theme. Thanks.

  • erikbloom1

    This is great, I have followed your instructions and downloaded an Elegant Theme, but having trouble finding tutorials on how to use it…any ideas?

  • LHG1

    A friend just referred me to you and your site and all I can say is “WOW!” The generosity of your comprehensiveness in this list, and the comprehensiveness of your generosity are fantastic. Thank you. Looking forward to “digging in” as part of the community and to learning and contributing.

  • Jane Barrett

    Fantastic information thank you! I have a problem with apple mail which you say you use so I am hoping you might be able to help. When I forward an email – the attachments are very messy and also there seems to be no way to add a nice sign off with a graphic. Do you have any suggestions as I am loathed to go through the hassle of moving my email to another provider! Love what you are doing thanks so much

    • Michael Hyatt

      I am not sure what is causing the attachment problem. However, you should be able to copy and paste graphic images into your signatures with no trouble. I do it all the time. Thanks.

      • Jane Barrett

        Many thanks Michael for your reply. Looking around on the web other people have this problem when getting mail from Mac mail users and a couple of times ‘attachment tamer’ has been mentioned – i’ll see if that works!

  • Jane Barrett

    Your podcast inspired me to sort out my email and I can report back that yes attachment tamer works! so now PC users no longer moan about my nightmare emails when I forward attachments form my mail on my Mac. Also Michael I heard on your podcast that you were considering using gotowebinar – I use webex (which has its own issues) but just check that the recordings are Mac compatible as I just purchased a webinar recording from a provider using gotomeeting and they have to send everyone downloads to convert the recording – I tried one and it didn’t work and couldn’t be bothered to try the rest – I will just watch it on my pc in the office. Just thought I would flag it to you and others as this could be a pain :)

    • Michael Hyatt

      Great. Thanks, Jane.

  • Brian Horvath

    Michael (or any productivity iPad folks) – can you suggest a PDF reader that would be a good replacement for NoteTaker HD? It is not as robust on the inner-workings as I’d like. I am using it to teach budgeting and it is slow and crashes even after I have used flattened PDFs.

    Thanks all!

  • newsuperhuman

    What do you use to do the video interviews? Thanks

    • Michael Hyatt

      For side-by-side Skype interviews, I use Call Recorder for Skype.

  • PaulVandermill

    Hi Michael,

    I know you prefer Mac, i have also been using Mac for a couple of years. The concept of time budgeting is interesting. Do you use an app or is that over complicating the issue? Thank you in advance for your thoughts.

    • Michael Hyatt

      I just use Google Calendar. But I also use a couple of Excel spreadsheets. I have an Ideal Week Tool and an Annual Time Blocking Tool.

    • Jeff ‘SKI’ Kinsey

      As Michael suggests, google calendar has become another staple of connected life. I love that I can pull feeds from my other tools, like HighriseHQ CRM into it. I recently discovered CalenMob for iOS and use it as my default calendar on our iPhones and iPads to push events to google calendar and keep my biz and personal schedules sync’d across all devices.

  • Paula Neidlinger

    I just finished your book and in the process of designing my blog based on many of your suggestions. Thank you for the above list of tools as well. I wish I had 80 hours in a day!

  • mcutlerwelsh

    Wow. What an episode. Just listened to your podcast covering all this. Most comprehensive toolbox overview I think I’ve heard. Great stuff. Thanks Michael.

  • Bruce Thomson

    You don’t mention MacroExpress. I use it to automate anything repetitious (anything done with mouse or keyboard, within an application, or across all applications) This includes text rubberstamp of my name and address, email, frequent multi-paragraph explanations, rejections, credit card number, as well as any operation such as going to my email and checking for a particular kind of info.

    • Michael Hyatt

      I’m not familiar with that program, as I am a Mac user. Thanks for pointing it out.

  • Bruce Thomson
    • Michael Hyatt

      Thanks, Bruce. I will check it out.

  • Joel Whitaker

    I much prefer to get your blog posts via Feedly rather than adding to an overflowing Inbox. I know how to sign up via Feedly. But if I do that, how will I get your free e-book?

    • Michael Hyatt

      Unfortunately, I don’t have a mechanism for giving it to RSS subscribers. Sorry.

  • Cole Carley

    You used to use Alfred as a Finder alternative. Now I noticed you’re talking about Pathfinder. Do you think Pathfinder is better?

    • Michael Hyatt

      I use Alfred constantly. But I don’t think it is the same class tool as PathFinder or Finder. I see it as a Launcher for programs, websites, and files—when I know what I want. PathFinder is more of browser when I am not sure what I want.

  • Amber Patterson

    Who designs your logo and other branding?

    • Michael Hyatt

      I have used various designers. I usually recommend

  • John

    Hi, how about video resources?

  • Travis Dommert

    Michael – What screencasting tool do you use for Mac? I’m looking at ScreenFlow.


    • Michael Hyatt

      Yes, ScreenFlow all the way. It is awesome.

      • Travis Dommert

        Thank you so much for the quick response. I’m excited about this!!

  • Tobi Roberts

    Hi Michael – What are you currently using for mind mapping on a MAC. I am in love with Smart Draw but it only works on a PC.

    • Michael Hyatt

      Hey, Tobi. I’m not a mind-mapper, so I’m afraid I can’t be much help. Thanks.

      • Tobi Roberts

        Darn. Here in Laguna at Building Champions. Wish you were here!

        • Michael Hyatt

          Have a great time with the Building Champions crew. They are awesome people!

  • Pam

    Michael, I can’t find the ScribeSEO plugin. Does it no longer exist? What SEO plugin do you use now?

    Thanks so much for this list. It is so very helpful for rookies like me!

    • Michael Hyatt

      Did you click on the link above? You will find it there.

  • Lars Bobach

    Great list, thank you for sharing. I am missing the video stuff you are doing. What kind of camera are you using?

  • TrichReliefSpecialists

    Hi, Michael… I’m relatively new to your universe of products, ideas and information. Since I began listening to “How to Get Published” – and now since I subscribe to and read your blogs regularly – I cannot begin to tell you in words how valuable this information has been to our family business. As so many of our clients have also told us, my wife and I are pretty sure God led us to you and your material. Discovering your material has been like finding buried treasure. Thanks so much for everything you’re teaching us. It holds the potential to create a quantum leap in our business. See you on the New York Times Bestseller list! — Robert & Glei Mantell (

    • Michael Hyatt

      Thanks so much for your kind words!

  • brentobannon

    Sure appreciate your willingness to openly share your tools! The Disqus was what I was looking for. One quick question – what is the tool that you use on your blog to easily share, email, or print the blog? Thanks for your response Michael.

    • Michael Hyatt

      That’s actually baked into my theme.

      • brentobannon

        Thanks Michael. What share program would you recommend that is simplest and easiest for people?

        • Michael Hyatt

          Sorry, but I don’t know. I would just Google it. I haven’t had to use a third party one for a while, so I am not sure what is available. Thanks.

  • Wayne Stiles

    Michael, how did you learn Apple Scripts? I’m looking for a way to learn and Google isn’t helping much. Thank you.

    • Michael Hyatt

      Honestly, mostly hacking my way around. The MacScripter forum is also a great place to ask questions.

  • Luke Womack

    Does anyone know the name of the strip that Michael uses at the top and bottom of his posts that allows people to share on social media and displays the total shares for each platform?

    • Michael Hyatt

      That’s actually part of my theme. It’s not a plugin.

      • Luke Womack

        It’s beautiful! Any recommendations for other WP plugins that serve the same purpose?

  • rustyfarrell

    Thanks for everything that you continue to do! Do you have something that you use for a CRM to keep up with your network?

  • TheDaleks

    I’m surprised you use Buffer *and* HootSuite. HootSuite also schedules your tweets, either according to timings that you set up, or according to what the software determines (they don’t say how) to be optimal. What I like about HootSuite is that it can manage not only multiple Twitter accounts, but accounts for Facebook and LinkedIn.

    • Michael Hyatt

      Buffer can manage multiple accounts too. I love the interface better. I also like that I can tweet directly from a web page, using the Chrome plugin. HootSuite can’t do that.

      • TheDaleks

        HootSuite can do that as of recently, using a cross-browser plugin called Hootlets. But I haven’t tried it yet, so I don’t know how good it is. And Buffer is fine, but I’d get confused if I were using two apps.

        • Michael Hyatt

          You can read how I use them here. It’s pretty simple.

  • Landon Balding

    Hi Michael, I was curious whether or not you utilized any sort of CRM to keep track of your contacts other than cobook and evernote. I have been looking at a couple Social CRM options, Contactuallity and Nimble.

    • Michael Hyatt

      No, I’m afraid I don’t. It isn’t really necessary in my business. The main thing I manage is my mailing list, which I do in Infusionsoft.

  • Katie Ross

    I’m in the midst of trying to switch from a paper personal calendar to a digital one. I like the idea of being able to access Google calendar from any device but wonder how you are physically accessing it on your iPad, etc — using it as the source for the Calendar app, or opening up a Google calendar web page each time, or some other way? I think I’m missing something basic, since actually physically using it seems very cumbersome to me so far…

  • Thomas Tonkin

    I used Ginger for a small project and she did a fantastic job. Quick turn around and very accommodating as far as the interaction and payment. Will utilize her services again.

  • Sipho Sithole

    I have learned a lot from your list, and has helped me to start looking at some of the listed tools . I will keep coming for more, very educative. Thanks

  • Josh Reid

    What CRM do you use? I’m looking at ZOHO…

    • Michael Hyatt

      I don’t know if I’d consider it a CRM, but we are now using Infusionsoft.

      • Josh Reid

        Thanks! I’ll check out Infusionsoft.

  • Jackie Bledsoe, Jr.

    @mhyatt:disqus did you use a special software to create your eBook cover? It seems I read somewhere on your site, or somewhere in your content what you used to create that. Although, I could be imaging that. :)

    I am having a hard time finding eBook covers with that layout (landscape versus portrait). I just finished two eBooks and both use the landscape layout.

    I’ll keep searching your site.

    • Michael Hyatt

      Yep, I use BookShot 3D. It’s awesome.

      • Jackie Bledsoe, Jr.

        Wow! That was fast. Thanks!

  • Alvin Wayne Weiss

    Thanks, Micheal.
    A rising tide raises all ships.

  • Edwin Sim

    Hi Michael. What about the cameras you use for videos and still shots? Thanks!

    • Michael Hyatt

      I use a Canon 5D, Mark III for both video and stills.

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    Hi. very pleased to see the explanation. waiting for other interesting posts at a time when that will come.
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  • Michael Hyatt

    It’s not really the same kind of sharing at all. With LastPass you can share a password, so that the person receiving it can’t see it; they can only use it. You can also revoke passwords, something else you can’t do with 1Password.
    I really wish 1Password would add a more robust password sharing feature for those of us who work with virtual assistants. I like the interface much better than LastPass.

    • Tim White

      Oh…you’re right — that’s not quite the same kind of sharing. I hope AgileBits adds that feature to 1Password soon!

  • Leesa Dercyke

    Thanks for sharing those resources. You have missed out another software for productivity called

  • SandraLarkin

    Love these! You provide a lot of great resources and ideas, and I appreciate that. Can you recommend a good tool for creating videos (combining live action and still shots/slides)? I’m a Mac user. Thanks in advance!

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  • Tiffany Wright

    this is going to help me get my life together in so many ways! and thank you for taking the time, so many people don’t reach down. they want to make everyone figure out the hard way. there are so many blessings that you are unlocking for yourself by doing this. I wish you even more success.

  • Preacher

    Michael, I’m attempting to use Scrivener. Is “Learn Scrivener Fast” the best resource out there for training? (The author uses your name a lot!) Or would you recommend something else? Anything with a lower price tag? Thanks.

    • Michael Hyatt

      Yes, that is a great course.

  • Taryn Kim Westover

    Can people who are already subscribers get your e-book, “Inside My Toolbox”?

    • Michael Hyatt

      Sure. I will have my assistant send you the link. We originally sent this out to my subscribers before we posted this on my site, but you may have missed it. It could also have ended up in a spam folder.

      • Taryn Kim Westover

        Thank you!

  • Amanda Dewoody

    Michael – Thanks for all the awesome information you share. I would love to know what accounting tools you use to simplify moving information from paper to accounting software. I am sick of Quickbooks and am looking at Xero. There are a lot of apps that interface with it like Expensify, Hubdoc, and more. I would love to know what system your team came up with. Best, Amanda

    • Michael Hyatt

      Yes, my accountant uses QuickBooks. We also use Expensify. Thanks.

  • Chuck Balsamo

    Michael, which iPad app are you using to write, when you’re away from your laptop?

    • Michael Hyatt

      I don’t ever write on my iPad. I find it too clunky. I take my MacBook Pro with me everywhere. Thanks.

  • RockyMtnHi

    What a list! I have been in business for 20 years (before the Internet) and just wrote an eBook on business productivity: 57 Productivity Tools for Business, Websites and Application Development It will save you time, guaranteed.

  • elements2lead

    Michael, this is such a helpful list. Thank you! I was especially interested in how you get Apple mail to work effectively. I get a lot of calendar invites where it is helpful to be able to respond with comments like you can do in Outlook. Do you know if there are any add-ons for this for Apple Mail to make responding to invites easier through mail?

    • Michael Hyatt

      I’m sorry, but I am not sure. Those come to my assistant, so I am not sure how she handles them. Thanks.