Why Nozbe Is Still My Favorite Task Management System

I have been using task-management software since the late 90s, when I first installed a program developed by Franklin-Covey. Since then, I have tried almost every system available, including Things, Remember the Milk, OmniFocus, Midnight Inbox, iGTD, Wunderlist, and many more.

The New Nozbe for Mac

But the one I have used for more than four years is Nozbe. In my view, nothing else comes close. The company just released a new desktop version (both Windows and Mac), which I have been beta-testing for the past few months.

If you are looking for a task management software tool—or are tired of the limitations of the one you have—here are eight reasons you should consider Nozbe:

  1. It follows the GTD methodology. This is the task-management methodology made popular by David Allen in his best-selling book, Getting Things Done (i.e, GTD). Rather than organizing tasks in a rigid, hierarchical fashion, he developed a flexible system for organizing tasks according to the context in which they are done (e.g., while online, while at the office, while at home, errands, phone calls, etc.) Nozbe follows this structure.
  2. It has an elegant, beautiful interface. The interface is much different from the web version, which, frankly, was showing its age. (Note: it, too, is being completely redesigned.) The desktop version is faster and easier to use. In my opinion, it still needs some work. It is missing a Preferences panel, for example, along with standard Mac menu items and keyboard shortcuts. For example, rather than entering ⌘-N to start a new task, you enter the letter “a.”
  3. It has the ability to share projects. This is one of my favorite aspects of Nozbe. It is designed with teams in mind. You can easily share projects with others, so they show up in their Nozbe. You can then assign tasks to individuals. The best part is team members can comment on individual tasks to update the status of the project, share resources, and ask questions. For example, my wife, Gail, and I use this for sharing shopping lists.
  4. It syncs seamlessly in the cloud. This is the primary reason I stopped using Things, another GTD task management system. It allowed you to sync over a WiFi network but not in the cloud. This proved to be too cumbersome in every day use. (The developer finally has a cloud version in beta, but the process has been painfully slow.) Nozbe uses auto-sync in the latest version, so everything is instantly synced in the cloud and pushed to every other device you have running Nozbe.
  5. It works with third-party applications. This is another aspect of Nozbe I love. For example, you can forward e-mails to Nozbe so a task is automatically created and the e-mail is attached as a comment. You can also sync individual Evernote items to specific projects. This is very handy if you use Evernote as much as I do. You can also attach individual files to projects or link them using DropBox. This makes Nozbe a veritable command center.
  6. It is available on almost every device. I use Nozbe on my MacBook Air, my iPad 3, and my iPhone. It is also available on Android. As a result, I always have my cloud-synced task management system with me, no matter what device I am using. The iPhone app in particular is a delight to use. And, I understand a HTML 5 version with offline support is in the works.
  7. It provides a Quick Entry mode. Nozbe is easy to use but was built with power users in mind. The new quick entry mode, for example, allows you to enter a task and then, using a hashtag (i.e., the pound symbol) immediately add a context, project name, due date, etc. This is a big time-saver.
  8. It is supported by an active development team. The founder of Nozbe, Michael Silwinski, is a personal friend of mine. His energetic, can-do attitude is infectious. He has a great vision for the product, leads a talented team, and is committed to releasing updates every few months.

The more I use Nozbe, the more I am impressed. It’s not perfect—and it’s not the least expensive—but it is better than anything else I have found on the market. The product is at once simple to use and yet full of numerous, advanced features. It is the only task management system I feel comfortable recommending.

The app itself is free. Nozbe makes its money by charging a subscription fee to sync your data between devices. It is worth every penny. However, you can try this service risk-free for sixty days. You can download the free Nozbe desktop apps (Mac and Windows) from the Nozbe home page.

Question: What task management software are you currently using? You can leave a comment by clicking here.
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  • http://jonstolpe.com/ Jon Stolpe

    I use MS Outlook for much of my task management as it also is the home for my calendar and my e-mail.  I haven’t used or heard of Nozbe, but I may have to check it out based on your post.  Thanks!

    • http://www.jeffrandleman.com Jeff Randleman

       I used to use Outlook as well.  Now it is only used for my email.  I use Google calendar, syncing across all my many devices, and Nozbe for my tasks.

    • AK

      Just installed. Yet to try but sure looks many times better than Wunderlist which for some unknown reason is holy grail for many. Damn, even looking at the glossy to-much coloured Wunderlist window is a pain.

    • Jimmy

      Hey Jon, give a look at proofhub.com to manage all your tasks/projects. It has features like time tracking, inbuilt chat, proofing, sub tasks, labels etc. Give it a try for free then pick a plan according to your needs. Its starting cost is just $15/month.

  • Todd H.

    I really enjoyed your previous “How To” series on Evernote and would love to see a post about how you integrate Evernote as a ubiquitous collection system and use of Nozbe as your actual project/task tracker.  

    • BillintheBlank

      I agree with that point, Todd, about using the two together. I’m excited by the possibilites of both though. Thanks, Michael.

    • http://www.chrisbranscome.com Chris Branscome

       Hey Todd.  I searched for Evernote here on the blog, and found a lot of entries.  Do you have a link to the post you mentioned?

      • Todd H.

        Chris, here is the first Evernote post of Michael’s that I read (http://goo.gl/plEI2).  At the bottom of that post is a list of links to his other Evernote posts.

  • http://www.greatlifeblog.wordpress.com/ Amanda

    Nozbe sounds like a great app. I heard the name before, but when I went to the Nozbe website there was no mention of the Android app (up till now), so I assumed it wasn’t available on Android! I use Android as my main management tool, so that turned me off. But thanks to your post, I found Nozbe on the Android Market. Thanks! :)

    • http://www.greatlifeblog.wordpress.com/ Amanda

      But I must say the Android UI isn’t as good as the Mac/Windows version! :(

      • http://michaelhyatt.com Michael Hyatt

        They are updating all these apps frequently, so I am sure it’s only a matter of time.

      • http://www.nozbe.com/ Michael Sliwinski

        We’re working on a very beautiful new interface for Android, so stay tuned! It’s coming :-)

        • http://sevenroots.com/ Tiyo Kamtiyono

          This heard great, I’ll be waiting for it. Thanks before Michael :)

  • http://www.SiaKnight.com/ Sia Knight

    Once again, I’ve learned something new.  I will definitely check out Nozbe -as a fairly new blogger I can use all the help that I can get balancing work, home and my new place in the blogosphere!

  • http://www.jmlalonde.com Joe Lalonde

    Nozbe sounds pretty awesome. I’m not using a task management software but will be looking into the ones you mentioned. Thanks once again for sharing the great tools you’ve found.

    • http://michaelhyatt.com Michael Hyatt

      You’re welcome, Joe. I am constantly evaluating new ones, including task managers. The fact that I have stuck with Nozbe this long is a testimony to how powerful the software is. Thanks.

      • http://twitter.com/bicienzo Vincenzo Vecchio

        Hi Michael, good to know how excited you are about Nozbe. 
        I have skipped it in the past but will surely give it a try again after the latest updates and desktop app. 
        Do you agree on my list?

    • http://www.alslead.com/ Dave Anderson

      I will be going back to the Evernote posts and then looking into Nozbe.  I am a hybrid, going back and forth between my old hand written notebook and using Outlook or some other system that I hear about.  The hand written notes tend to be my default though.

      Signed:  Dino the Dinosaur

      • Tom Knesel

        Dave – That does not make you a dinosaur! I too use handwritten meeting notes and sketches of product ideas but I scan them into Evernote. This makes them searchable and shareable while reducing the clutter of paper.

        Michael – How can we get in on the desktop Beta program for Nozbe?

        • http://michaelhyatt.com Michael Hyatt

          Can’t believe I forgot to include the download link! You can download it for free here.

    • http://www.jeffrandleman.com Jeff Randleman

       The context feature helps me to slip tasks into different categories.  This helps me see at a glance what areas of my life I have things to do:  bills, blog, youth ministry, home repairs, and other areas.

      It’s extremely useful, and has helped me tremendously!

  • http://practiceparadox.com.au/ Michael ‘MC’ Carter

    Like you Michael, I had tried many different apps on Windows, Mac, web, iPhone, Gmail plugins, etc., as well as Tasks functions within CRMs. A few months ago I gave up on finding a task and project management tool that suited me because they were either too complex (too many fields to fill in and too much time spent managing the tool, rather than the tasks) or they were nice and simple, but only worked for individual users, not teams. (I need a tool for tracking tasks delegated and for collaborating with others.) So in recent months we’d been using shared notebooks in Evernote (which is so awesome in so many ways) but it’s getting messy and cumbersome now. It’s *too* unstructured. From what I have seen of Nozbe in your article and on their site just now, it looks like it could be the ideal tool I’ve been looking for. Thanks for an excellent article!

    • Dan Griffin

      Hey Michael – from the “For what it is worth department” – you may want to look at Microsoft Sharepoint as well. Many of my clients are using this powerful wiki-like tool for work groups to collaborate. Powerful software!

      • http://practiceparadox.com.au/ Michael ‘MC’ Carter

         Thanks Dan. I should really look at Sharepoint again. Looked at it a few years ago and found it very clunky and complex to use. I find that outside of MS Office, MS does a pretty poor job at user interface design. We use Jam (formerly called CubeTree, which is like Yammer) for our own internal wiki pages. Not really for Task and Project Management. Does Sharepoint have good Task Management?

        • PatrickSledz

          @Michael ‘MC’ Carter  and @Dan Griffin,SharePoint has task management BUT as for me it is not capable to act as a GTD system. If anybody has experience in tuning SharePoint to act as a GTD system, please tell me, I’m looking forward to see that.I love SharePoint (I’m a SharePoint consultant) but a disadvantage compared to Nozbe is that Nozbe is cross platform and easy to take off-line, while that is not the case with SharePoint (without 3rd party add-on)If you work with “bigger Projects”  (not the GTD definition of a Project) SharePoint Taks lists in combination with Wiki and maybe a Blog will probably work fine.Patrick

    • http://michaelhyatt.com Michael Hyatt

      I think you’ll like Nozbe. For me, it is the perfect balance between power and ease-of-use. The developer is a big user of Evernote, so he has kept a clear line of distinction between the two. Thanks.

  • http://www.timemanagementninja.com/ Craig Jarrow

    Oh… I like the timing of this post.

    My post this Wednesday is about why @Wunderlist:twitter is still my todo app of choice. :)On a side note… I am not a big fan of organizing tasks by “context.” Would like to hear others thoughts on this. For me, the context method adds more complexity to the mix than it does to drive productivity.

    • Laura McClellan

      I generally like organizing by context BUT I always have some tasks or projects that don’t necessarily have to be done at a particular place (or in a particular context), and I always have a hard time figuring out what to do with those.

      • http://michaelhyatt.com Michael Hyatt

        You could just put them in a project of their own called Miscellaneous.

      • http://fitnessexpose.com Michael Mahony

         I have an @Anywhere context and use it when I’m in odd places.

    • http://michaelhyatt.com Michael Hyatt

      I agree with you on Contexts. 95% of the time, the context for me is “Computer.” The only context I find helpful is @Errands.

      • http://www.nozbe.com/ Michael Sliwinski

        Same here, I wasn’t good in using Contexts for a long time and that’s why we’ll be re-designing the way contexts work in Nozbe in a few months… to make them more intuitive and more automatic for everyone. We want to add more “intelligence” to contexts especially with our native apps.

        BTW, my other favorite context is “phone” especially after I’ve had a good lunch :-)

    • http://www.jeffrandleman.com Jeff Randleman

       I have about 6-8 contexts that I use frequently.  It allows me to keep things sorted properly in my mind.  But I’ve also started using different projects to do the same thing…

  • http://www.thegeezergadgetguy.com/ Thad Puckett

    Nozbe is not one I had heard of.  I will be checking it out.  Thank you for the review.

  • http://brettcohrs.com Brett

    I use TrogBar by Priacta. It is simply is an interface that helps you work your tasks and emails into a GTD style system. You can drag, drop emails into a sidebar and arrange it into contexts, due dates, etc. The only problem is its lack of sync-ability and the fact that I end up not using it as consistently as needed. Just like any task management system (especially the GTD kind), if it’s not consistently used as the ONLY bucket for tasks, then it becomes untrustworthy fast.

    I look forward to being able to add a couple monthly subscriptions to my budget so I can experiment.

    Question: As far as ‘free’ apps or one-time pay systems, any suggestions there?

  • http://www.facebook.com/profile.php?id=666555285 Elisa Pulliam

    This post is an answer to prayer!  I need a new task management system!  Thanks!

  • http://twitter.com/lynda_rva Lynda Thompson

    Be nice if they gave a trial so we could test it out. I love Highrise, but they haven’t integrated a calendar.

    • http://michaelhyatt.com Michael Hyatt

      As I mentioned at the article, Nozbe offers a 60-day trial. Thanks.

      • Michael Crook

        It’s actually a money-back guarantee, not a trial. Nozbe requires you to purchase a subscription upfront.

        • http://michaelhyatt.com/ Michael Hyatt

          Fair point. Thanks.

          • Stepheng Sinclair

            Fair point…i didn’t now this when i tried it out…its a bit cheeky, even though its a good product

          • Stephen Sinclair

            “Fair Point’….you say…I think its a bit cheeky and clever of  Nozbe to charge, when they say its a FREE trial. Maybe just unorthodox, even though i have to say the products quite good, if not slightly over priced, in my opinion for the personal user.  

  • http://www.robsorbo.com/p/welcome-from-disqus.html Rob Sorbo

    My office uses a Microsoft Access application to manage our daily projects. It cost us nothing to make (other than the licensing costs, but we’d have those anyways), and can be tweaked, modified, or completely redesigned whenever we think of a feature we want to add. Since Access is a complicated program to learn, it has an easy to use front-end screen. Anytime we want to do analysis on our projects, a few of us have learned how to get into the back-end part of Access and run a lot of great queries and reports.

  • Phil Rothschild

    Hi Mike. Thanks for this. However, I went to download the iPad app for this and it is showing $14.99 not free

    • http://michaelhyatt.com Michael Hyatt

      I’m not sure what the developer’s rationale is for charging for the iOS apps. (You have to pay for the iPhone one too.) Regardless, in my view, it’s worth it.

    • http://www.nozbe.com/ Michael Sliwinski

      Yes Phil, the iOS apps are still not entirely ours – they are done by third party developer and they are charging for them. We are now in the process of making them “ours” and free. They will be, but it’s still a question of a few months. Sorry for that. Our Desktop and Android apps are built in-house and that’s why they are free.

      If you buy an iOS app, you can get a free 30-day account of Nozbe Personal there, so you get at least your $9.95 back :-)

      • http://www.whiteboardbusiness.com/ Dallon Christensen

        Michael, just took a look at the iOS apps for Nozbe since I’m using the free account as a test (I LOVE the Evernote integration, as I’m becoming a huge power user of it!). Is there an ETA for you to bring the apps in-house? If this is coming soon, I may try to get by with the HTML5 web app until the native apps become free.

        I’m testing between Nozbe and Priority Matrix right now. I need to find the most comfortable method of prioritizing my tasks and projects right now. I have read GTD and agree with a lot of the concepts, but I still don’t know which system will let me focused on doing my work and less on managing the system.

      • http://www.whiteboardbusiness.com/ Dallon Christensen

        Michael, a big thumbs-up for your Mac desktop app. It looks and works fantastic. I never thought I’d go back to a GTD methodology, but your app’s new look and the integration with Evernote and Google Calendar sealed the deal for me. I’ve taken time this weekend to plan out my new workflow, and Nozbe has been good to work with so far!

  • http://twitter.com/davebaldwin Dave Baldwin

    One of your earlier posts got me using Nozbe and now our entire leadership team is using it. I agree with every point of your post. Thank you for putting us on to this powerful tool!
    Dave Baldwin

  • http://www.facebook.com/nathan.chitty Nathan Harsh Brown Chitty

    I use the GTD online program 
    http://www.toodledo.com which has a great sinc program with mobile.  It is simple and powerful. I don’t use the team function but I expect it is robust too.

    • http://noahsdad.com/ Rick Smith

      I have friends that use Toodledo as well. I wonder how it compares to Nozbe.

      • TheGuest

        google is your friend for these type of questions: http://www.gtdhelp.com/200901/nozbe-vs-toodledo/

    • http://twitter.com/paulhelmick Paul Helmick

      Been through several GTD’s and found ToodleDo on par with Nozbe in many ways, web app and iphone/ipad apps are excellent, syncs across platforms, good team, etc – like the idea of an offline MAC app though too!

  • http://successbeginstoday.org/wordpress John Richardson

    Informative post, Michael. I’ve tried many computer based task management systems over the years, but I have always come back to paper. I do use Evernote for document and idea storage, so I’ll have to give Nozbe a try.

    As far as paper goes, I just modified my daily planner to incorporate checkboxes and a simple box at the top for a daily WIN. As I complete my allotted tasks, I can check them off. If I finish all my tasks, the WIN box gets checked. It’s simple, but it makes task management a game. It’s one of those little joys through the day, to check items off the list. And to check the WIN box at the end of the day… priceless.

    The daily planner for winners is a free download here… http://goals4u.us/GSTrDD

  • http://www.lutherangrilledcheese.net papajoemc

    I have been experimenting with different Todo apps lately.  There are things that I like and I feel like I need in an app.  

    What turned me off of Nozbe is the fact that it does not have any alarms on my phone (SMS or iPhone notification).  I don’t have many but the ones that I do need are important.  

    I am experimenting with Toodledo right now and like it.  It seems like it has some great features — I would like Evernote and/or dropbox integration.  I do have some work arounds right now but seemless integration would be nice.  

    Have you tried Toodledo before?

    • Hills143

      To get Nozbe “Alerts” do this, integrate it with your google calendar. If you authorize Nozbe for your GoogleCal (GCal), then Nozbe creates a “su calendar in GCal called “Nozbe”. Any scheduled tasks go to your Nozbe GCal.
      Knowing this, you can access you GCal and change the reminder settings for your Nozbe GCal. You can get a text, popup alert (if you have your GCal synced to your iPhone), get an email notification or whichever com o of those works for you. I use a 5 minute warning text message and a 2 minute warning popup. Since my GCal is synced to my iPod touch, I hear that 2 minute alert from my pocket. If I hav MTV al pulled up, I use chrome, then I get a popup in the corner at the same time my iPod is beeping. I get nagged, but I like it that way.

  • Laura McClellan

    I’d be interested in hearing a more direct comparison between Nozbe and OmniFocus. I use the latter and it generally seems to do all the things you describe in your post about Nozbe. What makes you prefer Nozbe over OmniFocus?

    • TheGuest

      did you read the article?

    • http://michaelhyatt.com Michael Hyatt

      It’s been a while since I have used OmniFocus, but the interface seemed too complex. I don’t recall it having the ability to share projects or tasks. And it didn’t integrate with Evernote. This may have changed.

      • Jarrod

        I currently use OmniFocus after spending way too much time looking for a system that best fits the GTD methodology. I am a bit ‘in the middle’, as I use an iPad and iPod but still run a Windows PC (waiting for new iMacs to be released before upgarding!).
        There is a bit of a learning curve with OmniFocus, but after watching the intro videos I have found it a very easy system to use. It doesn’t integrate with Evernote, which would be a worthwhile feature. You can email tasks but sharing is not yet available. Cloud-syncing is functioning well.
        OmniFocus does cost more than other Apple apps (and is only for Mac/iPad/iPhone) but has no subscription fees. I think I’d rather pay a one off fee than have yet another annual subscription.
        Happy to be convinced otherwise, but in the meantime, OmniFocus has my vote.

  • Jodi Aman

    I still use paper and pen. I need a team first then a task program like this!

    Jodi Aman

  • helloheady

    I so agree!  I have been using Nozbe for the last month or so, and I love it!  

  • http://www.kellycombs.com/ Kelly Combs

    My task management system is called The List. It involves a note pad and pen. It’s features include the ability to check off items when completed, easy additions of new tasks to the end of The List, and if you chose the “pencil” option instead of the pen, easy removal and changes of items on The List.  Best of all, there are no extra fees associated with using The List. ;-)

    • http://www.lutherangrilledcheese.net papajoemc

      There IS a fee — the pen and paper need to come from somewhere!! :)

      • http://www.kellycombs.com/ Kelly Combs

        Joe, all you have to do is give to a charity once, and they will keep you in free notepads for the rest of your life. (Not to mention address labels). Trust me on this. And you can always get free pens at the bank. ;-)

        • TheRealBlogGuest

          Isn’t that taking advantage or Charity and the bank? ;)  Some one has to be paying for those notepads and pens for the rest of your life, unless they put your money in the bank and are able to use the investment to pay for your items and also have money left for charity.

          On a second note, with notepads, can you sync to multiple notepads? How about setting todo items for a month or a year for from now? If I lost my laptop, I can access my todo on my phone or home computer and vice-versa. If you lose your notepad could you do the same? How about assigning tasks to others? Do you just leave a piece of paper so they can get to it when they have time, how about a follow up?

          Don’t get me wrong, pen and paper are great but it also has its limitations ;)

          • http://www.kellycombs.com/ Kelly Combs

            On a side note, I have begged the charities to stop using my donations to market me for more donations, to no avail. It is very frustrating. Having said that, I was being funny about The List.

            I no longer use a rolodex for my contacts, or a paper calendar for my calendar. I’m sure that I’ll be joining the rest of you on your tasking software at some point. For now, however, for me The List works just fine.

    • http://noahsdad.com/ Rick Smith

      The one cavat of this approach is you have to be able to read your own hand writing. This is where I fail. :)

      • http://www.nozbe.com/ Michael Sliwinski

        … and the paper doesn’t sync with anything and we start depending on syncing a lot more these days :-) Before I founded Nozbe I had a paper system based on 43folders’ Hipster PDA but it didn’t scale for me. The problem was when I lost the paper deck – I was pretty much lost – as a true GTDer – you don’t want to remember things – your system is your “trusted” system and remembers things for you. If you lose it, you lose your memory :-(

        • http://www.kellycombs.com/ Kelly Combs

          Before syncing and the cloud, crashing was the same thing as losing your note pad.  Now with the cloud, and multiple devices, we no longer have to worry about crashing and losing our memory. Now I just worry about keeping up with technology and losing my mind. ;-)

      • http://www.kellycombs.com/ Kelly Combs

        Ha! Well, I do have legible handwriting. But when my kids add things to  The List I get into problems there.

    • http://www.jeffrandleman.com Jeff Randleman

      Can you organize things into categories?  LOL!

      • http://www.kellycombs.com/ Kelly Combs

        I can! Although I have to use a spiral note book instead of a note pad to do that. :-) And then I have to sync my note pad to my note book.

        • http://www.jeffrandleman.com Jeff Randleman

          How lonng does that take?

          • http://www.kellycombs.com/ Kelly Combs

            Longer than I’d like…but shorter than learning a new software program. Maybe.

    • http://michaelhyatt.com Michael Hyatt

      Clever. Is your e-reader called The Book? ;-)

      • http://tonychung.ca/ Tony Chung

        Hee hee. This was a colleague’s April fools day prank: The only eBook reader, “certified for in-flight use, even during take-off and landing.”

        The article continues: “Available
        in female (sexy or soothing) and male (macho or suave) voice tones, and
        special orderable in celebrity models, Real-E-Reader 1.0’s flexible
        audio capabilities will make even the driest eBook come alive.”


  • Alan Robertson

    I’ve been using Pegby for several months now, and it seems to have most or all of the things Michael mentioned in Nozbe – intuitive interface, syncs to the cloud, you can have shared task lists, you can assign them to various people.  You can also view tasks by tag, by assignee (including unassigned), postpone them until later, and other things.  You can have public task lists or encrypted private ones.  It has a unique subscription model – you can use it for free, or pay them what you think it’s worth.  One or two features require that you pay them something, but basic use doesn’t.  You can see one of my public lists here: https://www.pegby.com/board/view/assimilationproject.alanr

  • Wspenceriv

    I use windows live, thanks for sharing. You write very clear.

  • http://emuelle1.typepad.com/ Eric S. Mueller

    Thanks, Michael. I have a Nozbe account, and installed the desktop app yesterday. I’ve tried tons of task management systems. The only thing that stopped me from trying Nozbe is the limit of the free version.

    I liked the concept of Wunderkit, but for some reason it really bogs my browsers down.

    I’ll have to take a second look at Nozbe. I keep coming back to RTM for it’s power, although I have trouble getting to or above a 10,000 foot perspective on it. RTM is a great runway though.

    • http://twitter.com/ajeanne Jeanne Farrington

      I use RTM, too.  It’s free, except for a $20/year fee if you want to sync to your phone, and you can have as many lists, tasks, and tags as you wish.  You can set it up for GTD or whatever task management system works for you.  I love the entry system, where you can specify the due date, tags, whether you want the task to repeat & how often, all at once.  Plus, it’s blue!   :))

      Still, I think I’ll try a project or two on Nozbe’s free version just to see what it’s like.  I like being able to reorder tasks just by dragging them up & down.  In RTM I list the next action with the task or project.  

      • http://emuelle1.typepad.com/ Eric S. Mueller

         I’ve tried to get off RTM, but I keep coming back to it because it’s the best runway. I have trouble with projects though. My latest attempt at projects in RTM is lists, but I’m finding this doesn’t scale well. I can archive a list after I complete a project, but these add up after a while.

        You’re right that RTM is very simple and powerful, which again is why I haven’t been able to leave it.

  • Jason

    I’ve been actively looking for a task management system and have not found anything that works how I would like. I started using Franklin Covey software on my Palm 100 a decade ago and have missed it. Thanks for letting me know about Nozeb! Perhaps it will be the perfect fit.

  • Tom

    Since Outlook seems to be my “home base” for most of my work, I use the GTD Outlook add-in by Netcentrics.  By far, the best feature is the creation of an @waitingfor item for outgoing emails.  This allows much easier tracking of delegated items.  Tasks are synced over to the iPhone/iPad through the Reminders app.

    • http://michaelhyatt.com Michael Hyatt

      Back when I used Windows and Outlook, I used that add-in too. Loved it.

  • http://cherionethingivelearned.blogspot.com/ Cheri Gregory

    Despite its many limitations, I’ve been clinging to my Palm Desktop software for far too long. It’s one of three programs keeping me from updating my OS, and I’ve given myself a June 15 deadline to find replacements. I’ll be giving Nozbe a try!

  • Jloz

    I agree with Todd H. I thought the purpose of Evernote was to have ONE task manager.

    • http://michaelhyatt.com Michael Hyatt

      Evernote is not a task manager. It’s a totally different tool. Evernote is a digital repository or filing system. Thanks.

    • Todd H.

      Jloz, I apologize if I was unclear.  I was NOT saying that Evernote was a one source task manager (I’ve tried to use it as such and it is clunky to say the least).  I was saying that there is a TON of interoperability and shared functionality between Nozbe and Evernote and I think it would be very interesting to see how and to what extent Mr. Hyatt integrates the two.

  • http://www.iamapeoplemechanic.com/ Dan Griffin

    Thanks for the
    great overview of Nozbe, Michael. I am always looking for a system that consistently
    and easily integrates my various platforms to maximize productivity.

    As a PC user, I
    am hooked on Microsoft Outlook. I refer to Outlook as my CEO, Chief Efficiency
    Officer! There are so many powerful features in Outlook that mirror many of the
    features Michael lined out above. Because Outlook is the platform so many in the
    business world demand, I have adopted and adapted the software to work with my
    Priority Management System.

    Regardless what
    system one uses, you need a way to keep your contacts, tasks, correspondence,
    and notes integrated. Outlook does that for me.

  • Tony Dye

    Michael, would you be willing to share with your kinds of things you keep as tasks, and especially recurring tasks? For instance, I know you’re big into reviewing your life plan. Is that a recurring task, or a recurring calendar item, or something else?

    I’d appreciate any info on how you generally organize “all your stuff” to put it in the most useful place for follow-up.


    • http://michaelhyatt.com Michael Hyatt

      My life plan review is an appointment on my calendar. Generally speaking, I use the calendar for anything that has a fixed time it must occur.
      Some recurring appointment examples: write blog post, run, process e-mail, read through RSS feeds, read Bible, pray, take out trash. Hope that helps. Thanks.

  • http://noahsdad.com/ Rick Smith

    Wow, interesting that you just posted this. I just read through GTD and have been looking for a good app combo for all my Mac / IOS devices. I looked at Things, and just downloaded Wunderlist which gets great reviews, I’m curious if you’ve tired it, and how it compares to this one.

    Also, if Things got their icloud syncing up to par how would you compare the two apps? Would you still stick with Nozbe?

  • Whitakerous

    I have tried the free version of Nozbe before as well as power.me for GTD intergrated use.  I have recently been beta testing IQTELL (www.iqtell.com) and have found it very easy to use, it integrates wtih Google calendar, mail, contacts etc. and they have recently added a intergration into it with Evernote.

  • http://www.chrisbranscome.com Chris Branscome

    Alas, it is unavailable for Windows Phone 7.5, though I suppose I could use iNozbe.  It does look really good, and Producteev, Wunderlist, Things, et al, haven’t done it for me either.  Thanks for the heads up!

    And speaking of the new Windows Phones, I’ve just made the switch from Android, and it really is an Android killer, and competes solidly with the iPhone.  The main drawback is the smaller selection of apps available, though the number is growing. You really should check it out.

    • http://www.nozbe.com/ Michael Sliwinski

      You’ll be happy to know we’re finishing up our HTML5 mobile web app very soon with full Windows Phone support (it’ll work on any smartphone)… and a dedicated Windows Phone app later. I really like the interface of the Windows Phone, too :-)

      • TheRealBlogGuest

        How soon is soon? a week, a month, a year?

        • http://www.nozbe.com/ Michael Sliwinski

          Windows-Phone-capable HTML5 mobile web app later this month, it’s almost done at this point and we’re testing it now on many phones. The Windows Phone app soon after, in May probably. That’s as specific as I can get for now, but it’s sooner than later :-)

          • Daniel Kendrick

            I bet you’ve had trouble finding the few people without iPhones in order to conduct these tests? ;-)

          • TheRealBlogGuest

            Thanks for sharing, it is not unusual for companies to say “soon”, you check weeks or months later and the item is “still” in development. Nothing wrong with wanting to keep prospects engaged but its good to be honest as well :).

          • http://michaelhyatt.com Michael Hyatt

            I can’t think of anyone in the software business that promises specific delivery dates other than Microsoft. And, of course, they consistently miss their targets. Michael has said more than most. The key is that he is communicating.

      • http://www.chrisbranscome.com Chris Branscome

         Excellent!  I look forward to trying it out.  If you need any testers, I’d be happy to help! ;)

  • http://www.workyouenjoy.com Adam Rico

    I’ve tried different productivity apps for my iPad and I’ve recently just started using Google Tasks. It’s really nothing more than a “to do” list so it’s not very robust. However I like that it easily syncs with my Google calendar and it’s free. I’m definitely Going to check out Nozbe in my quest to find the right task management tool. Thanks Michael!

  • http://cavemanreflections.blogspot.com/ Michael Mulligan

    I will definitely check this out.  Other than setting up my tasks on Google calendar, I’m deficient in this area of my life.  Thanks for the tip.

  • Neil Johnston

    I use Things and am looking forward to the Cloud sync.

    I recently discovered Do (do.com) which solves Project sharing with my Team. It is free and web based. The iPad web app (HTML5) is stunning and the iPhone app is great too. It is integrated with Gmail, although not required. I could imagine putting all of my tasks in Do, but I’ll stick with Things.

  • Richard Smith

    Great post Michael. I have also been using Nozbe for a couple years and love the fact that when you schedule a task it also syncs with my Google Calendar. So many great things. Well worth the money. Thanks!

  • http://twitter.com/Keene44 Stand Strong

    I use omni-focus.  Very comprehensive program, but also very expensive. The interface is in desperate need of a facelift and for the money it is lacking features found on free programs. Most noticeable being, speech to text on iPhone like on Orchestra.  It has the ability to copy links to evernote notes. However, I would like to see a more proactive integration with evernote.  Like you, evernote has become my second brain and warehouse for all information.  Not to mention, it has probably saved a future herniated disk by not having to carry pounds of information and books around!   

  • http://www.charlielyons.ca/ Charlie Lyons

    I’ve been using MS Outlook for years now and, honestly, I’m tiring of it. It lacks Task syncing integration with my Windows Phone (which is beyond me) and leaves much to be desired as I look at the options some of these other suggestions have. I’ve just downloaded the trial of David Allen’s GTD plug-in for Outlook but will also be checking out Nozbe based on this post. Thanks, Michael.

    • http://twitter.com/PeterKremzar Peter Kremzar

      Hi Charlie,

      I too have Windows Phone 7. There is a great Tasks application for it
      written by Telerik. It synchronizes with Outlook over Exchange for now. There
      is also a free downloadable C# code available for this application so you can
      tailor it for your needs also.
      The good news is it’s free. I guess it’s the best tasks application I’ve seen &
      used until now. What I really like with this application it offers you to
      organize tasks by projects.
      You can find this app here: http://www.windowsphone.com/en-US/apps/21c17744-f63c-4b21-8a69-600cd08193f5

  • http://twitter.com/IvaelFreitas Ivael Freitas

    Hello I am a Brazilian fan of this blog.

    I subscribe to the newsletter and follow ALL the posts. Congratulations, MichaelHyatt. You’re the best!

    Particularly, I love when you present the reasons why you use a product, system or program. These posts are absolutely useful and I can save hours and hours of my time analyzing and having to make choices that, in fact, are already tested and proven by you!

    However, in the case of task management (GTD), I want to demonstrate a contrary opinion to yours. I am user of GTD for several years and I currently use the system “Toodledo” (www.toodledo.com).

    This system has the same characteristics of Nozbe and is much cheaper. Here in my country, we don’t have the management tasks culture very well developed.This means that it is virtually IMPOSSIBLE that someone is willing to pay USD14.99 for the iPad app, another USD 4.99 for the iPhone app and also another USD 9.95 per month to use the system on the Internet. It’s very expensive!

    Meanwhile, the Toodledo costs USD 2.99 in the AppStore and is a universal app. I pay for that once and install both the iPad and the iPhone.

    Also, I can use the complete system in the web (Pro Plus subscription) paying only $ 29.95 a year.
    The Toodledo has all the functions that have Nozbe. OK, the program does not have a desktop version, but is not important for me because I am always on the internet. The sync between my Mac, my iPhone and my iPad is made immediately after any entry has been made or amended. I consider Toodledo perfect and it’s price is better than Nozbe. Does anyone else use Toodledo?Congratulations once again! This blog is perfect, relevant and very interesting.

    Ivael Freitas
    A brazilian fan.

    • http://michaelhyatt.com Michael Hyatt

      Thanks for sharing your opinion. i appreciate it!

  • http://www.jeffrandleman.com Jeff Randleman

    I love Nozbe!  I made it a priority item in my budget, and am starting to convince my wife to join me in using it.  It certainly helps me know what to get done daily, and what can be put off.  Contexts are especially useful to me!

    I tried the beta version of the desktop, but it had some bugs that I couldn’t deal with and continued to use the web version.  Now that the app is officially released, I’m going to give it another shot.  

  • http://www.heartyourchurch.com/ Jason Stambaugh

    I’m still organizing tasks and projects with post-it notes. Call me old-fashioned…

    • http://TillerFamily.org/ John Tiller


  • Lea-Ann

    I’m a Nozbe user, but am currently using Astrid simply because it has a widget for my phone and ipad. 

  • http://mackrillmedia.com/ Jud Mackrill

    I use Wunderlist for the fact that I can access my list everywhere – on each of my Mac’s, my Android phone and my iPad. Additionally, I like the fact that I can collaborate a specific to-do list for my team when were are working together. 

  • Guest

    Did I miss something?  What made you decide to try the iPad again?

    • http://noahsdad.com/ Rick Smith

      I was thinking that also. Didn’t you say you gave your other iPad to your wife because you didn’t use it? Why did you decide to get an iPad 3?

    • http://michaelhyatt.com Michael Hyatt

      I am always trying new gear. ;-)

    • http://www.nozbe.com/ Michael Sliwinski

      Michael is a gadget guy – he can’t help it… nor can I for that matter – I totally understand him there :-)

      • http://noahsdad.com/ Rick Smith

        Me too. But this latest iPad is sort of a fail if you have an iPad 2.

        • http://www.nozbe.com/ Michael Sliwinski

          Sorry Rick, but I disagree, the Retina display is totally amazing – and as the iPad is mainly just a screen, this one simply rocks and makes the update wow. I’m planning to do more work on the iPad now because of this new screen. I remember upgrading from iPhone 3GS to iPhone4. The same feeling now. Your milage may vary and I totally respect that – but I can justify the upgrade… and want to make Nozbe shine on the new screen, too :-)

          • http://noahsdad.com/ Rick Smith

            I’d rather have the thinness and coolness of the iPad 2. I don’t like hot, and I don’t like thicker. :)

          • http://michaelhyatt.com Michael Hyatt

            Personally, I haven’t noticed the difference in thickness. My wife has the iPad 2; I have the 3. If I handed you both, you’d be hard-pressed to tell the difference in terms of weight or size. I also haven’t noticed any excessive heat—but then I don’t play a lot of processor-intensive games. Thanks.

          • http://noahsdad.com/ Rick Smith

            I don’t play any graphic intensive games either. I checked them out side by side and apart from text it’s very hard to see a difference. The videos are compressed anyways, so you aren’t getting true 1080 p like you would with blu ray.
            To be honest we hardly use the two iPad 2’s we have now. I much prefer to read on a kindle. Much prefer to work on my MacBook air or iMac quad core. If sharper text is worth the few hundred bucks it costs to upgrade (factoring in what you could get for selling the other one) go for me. For me, and many others it isn’t. If you don’t play games, other than sharper text, you actually loose out with the hotter running, thickness, and inability to charge while using. Side by side if you open apps they open and run almost at the same time. If it were me, I’d keep my iPad 2 and grab a kindle. That’s a real win. :)

          • Jim Martin

            Michael, I have an iPad 2.  After reading your comments regarding iPad 3, I am interested.  Sounds amazing!

  • http://jonlarson.me Jon Larson

    We have been looking for a task / project management software for quit a while at the church I work at.  Microsoft Project is to complicated and Microsoft Outlook tasks are  to simplistic.  We stared out using 
    Basecamp and that didn’t have the flexibility we wanted.  We have been currently using 
    Wrike for the past few months and are happy with that product.  I think what sold us on Wrike was the ability to have tasks associated with more than one project.  Anyway there are a lot of very similar products on the market and depending on your specific needs, there is probably a solution for you.

    • http://www.nozbe.com/ Michael Sliwinski

      I’m good friends with Wrike’s founder and I think he’s got a great product. It’s a little different than Nozbe. The thing with task managers and any other product types for that matter is that they are a personal preference very often – and Nozbe is how I work and how many companies and professionals work – including our host Michael Hyatt :-)

      The important thing is to choose a system and stick to it and get things done :-) The system should help you find your “flow” and optimal level of productivity.

      • http://jonlarson.me Jon Larson

        Totally agree Michael!  I have looked at your product and viewed the tutorials.  I think it looks great.  I think I still might get a individual account and to try it out just for myself, kind of “kick the tires”.   

      • http://michaelhyatt.com Michael Hyatt

        I totally agree with you, Michael. Selecting any software is a very personal matter.

    • Dan Collins

      @jonstolpe:disqus , I was just checking out Asana. I forwarded it my brother, who is a Pastor. It seems like a great tool for small teams. It doesn’t seem to have a lot of the bloat that some programs have.

  • Marla Williams1010

    I just checked out the app store on my iphone in order to download Nozbe.  It sounded so impressive.  Just letting you know, however, that it is no longer free. :/

    • http://michaelhyatt.com Michael Hyatt

      Actually, I was referring to the new Mac and Windows desktop versions. The iPad and iPhone versions were developed by a third party. Nozbe is working to make those free as well. Thanks.

  • http://newvintageleadership.com/ Tim Spivey

    Michael, I LOVE Nozbe for all the reasons you describe. My big thing with the desktop version is no click and drag of tasks into projects like on the web versions. Love the new look of the interface…and the new feature of # triggering the drop down menu for expedited categorization. Thanks for the post.

  • Tim Osborn

    I’ve been using Asana,  http://asana.com/product. Developed by Facebook cofounder among others, it’s interface is very responsive. Easy to share tasks, but also partition – home tasks, viewed only by my wife and me, and work tasks, seen only be colleagues,  and of course private spaces, viewable only by me.

    The are continuously updating and improving based upon feedback, and clearly making a serious investment in this.

    It’s designed as task management, but we also use it for various lists – places we’d like to eat at (tagged by city), songs we want to download, etc. All those misc things we used to email to ourselves and then try to find later…

    • http://michaelhyatt.com Michael Hyatt

      That looks pretty cool. What is their business model? How do they make money? Thanks.

      • Tim Osborn

        When they announced public availability last Fall their blog indicated deriving revenue from “large teams,” but it’s not clear what that means (which has some people concerned, whether they’ll get locked into something of unknown cost). They also have an API (currently free, but you have to sign up) to allow companies to build applications upon their platform.

  • http://talesofwork.com/ kimanzi constable

    I use Nozbe too and absolutely love it. Thanks for even more information that I didn’t know!

  • http://uma-maheswaran.blogspot.com/ Uma Maheswaran S

    Mike! I keep it simple. I use Lotus Notes and Google Calendar for managing my tasks.

  • Peter Marney

    Found GTD a year or so ago and have tried to implement it with varying degrees of success ever since. Pen and paper is out due to my terrible handwriting so I use “Nirvana” which has proved mostly successful and is still currently free. Like all apps it has its pros and cons but it more or less suits me for the moment.
    The only downside came the other day when my router went out and my e-life went with it. No news, no email, and no way of remembering what it was I was supposed to be doing. Perhaps the occasional paper back up isn’t such a bad idea.
    That fright made me look at Omnifocus but I can’t bring myself to pay lots of money for the program and then some more money for the phone app.
    What I have to keep reminding myself is that any program is only good when it disappears into the background and lets you accomplish the tasks which made you use it in the first place!

  • Russ Lorfing

    I first learned of Getting Things Done through your original blog (waaaayyy back when) in 2004. I use Things on Mac, iPhone and iPad and with their sync working flawlessly, it is awesome. I’ve checked up on Nozbe several times over the years and just don’t see it being as efficient to use as Things… but I’ll take a fresh look based on today’s post. Thanks!

    • http://noahsdad.com/ Rick Smith

      I agree. With the syncing working well with Things now, it seems like a winner.

    • Jim Martin

      Russ, as a Things user, I have thought the same.  I am also taking a fresh look now.  Now only has this post helped me with this decision but tinkering with the Mac desktop version.  Much more appealing than the online version.

    • http://michaelhyatt.com Michael Hyatt

      Thanks, Russ. Some of this is preference, too, of course.

  • Kyle Lassiter

    I had never heard of Nozbe, but I am getting ready to transition to a “Getting Things Done”  system as I have just begun reading the book and am impressed with it.  I will try this out when I’ m ready, thank you for the heads up. 

  • doughibbard

    I’m currently using Google Tasks which syncs well to my Calengoo App on my Kindle Fire, but I like the idea of “contexts” and will take a look into Nozbe’s free account to see if it works better for me. Right now, I can see the stuff that needs to but have trouble organizing it to a finer detail point than “stuff that needs to be done.”

  • http://twitter.com/A_Ankit Ankit Agarwal


  • http://twitter.com/JRTaylorMusic JR Taylor

    I’ve used Things, then OmniFocus, then Things again. While Things is finally working for me with cloud sync (in beta), I like some of the integration features Nozbe seems to have. But most importantly is your vote for their responsiveness with regards to updates. I am flabbergasted at how long everything seems to take from CulturedCode (Things) and how poor their communication has been over the past 3-4 years since I’ve been using their app. With OmniFocus, I spent too much time managing the app itself. I will take Nozbe for a spin around the block.

    • http://michaelhyatt.com Michael Hyatt

      I totally agree. It’s like they dropped off the map for months at a time. I get that cloud sync is a challenge, but other companies, including Nozbe, got it right from the beginning. Thanks.

    • Jim Martin

      I have been using Things for several years.  I also noticed that has often been little, if any, communication from them.  

  • Joanna Hyatt

    Just finished reading GTD this weekend and was looking for a good task management system.  Thank you!

  • http://fitnessexpose.com Michael Mahony

    Alright, so I looked at Nozbe and find it quite interesting. My biggest challenge is always keeping my tasks synchronized between my desktop, iPhone and iPad. Right now I have a cludgy system using Outlook, Toodledo and the ToDo app (on iPhone and iPad). It works fairly well, but I don’t like how the contexts are handled. I use the GTD add-in for Outlook. Thus, my questions would be:w

    1.  As a GTD practicioner who lives off of email, how does Nozbe integrate with my Outlook emails so that I can create tasks directly from the email?
    2.  How “real time” is the synchronization?


    • http://michaelhyatt.com Michael Hyatt

      I don’t use Outlook any longer, so perhaps Michael can jump in here with an answer. I use Apple Mail.
      For me, I have an AppleScript that Nozbe provided. I have it mapped to a keyboard shortcut. I simply invoke it, add the project and/or context and click okay. You can also e-mail the message directly to your special Nozbe e-mail address. (This works almost identical to Evernote.) The cool thing is that the message is attached to the task item as a comment. You can either read it there or click on the link and view it in the native application.
      The real-time synchronization is almost instantaneous with the Mac app. It auto-syncs when you enter new data. The iOS devices are slower, only because you have to sync manually by pressing the sync icon. I would be surprised if this doesn’t change in the next version of those apps.

  • Jim Martin

    Michael, I’ve been using David Allen’s GTD  for a number of years and have also tried a variety of task management systems.  For the last two years, I have been using things.  This morning I spent some time with the Mac desktop version and was very impressed.  Was particularly impressed with the functions along with the clean look.

  • http://TillerFamily.org/ John Tiller

    Last year I began using Solve360 (norada.com) as my CRM (Customer Relationship Management) software.  It’s probably not comparing apples to apples because Nozbe does not seem to be a full CRM software.  

    However, I LOVE tying my tasks to my contacts and Solve360 does it beautifully.  It is a great solution for a small team because you can share (or keep private) contacts, projects and tasks.  It has seamless integration with Google Contacts and therefore, also with my iPhone contacts.Pricing is more expensive than Nozbe ($39/mo for five users, $69/mo for six users, and $149/mo for 18 users), but WAY less expensive than traditional full-function CRM and very easy to implement.

    One area for improvement with Solve360…they don’t have an iPhone app.  While they do have mobile-optimized browsing, it’s a little cumbersome.

    • http://michaelhyatt.com Michael Hyatt

      This sounds like an interesting solution, John. Nozbe is definitely not a CRM, but there appears to be some overlap in functions. Thanks.

  • Kathryn

    Sorry. I am terribly non-technical.  I still use pencil and paper (Franklin-Covey planner to be exact.)  Because of persistant back trouble, I can’t carry a laptop around and I don’t like the small screen on the smart phone for important information.

    I’ve just never figured out how an electronic system could be useful for me. 

  • Cam

    I’m a big fan of Toodledo. It’s a task list as well as a notebook. Not as muscular as Evernote, but it does everything I want in a simple fashion.

    • http://TillerFamily.org/ John Tiller

      That’s good to know, Cam.  I’ve seen a couple of comments today about happy users of that system.  Thanks for sharing that!

  • http://twitter.com/RashaanM Driven_By_Sucess


    I am currently in need of a good task manager, todo list, document sync, etc. Everything you just named and I spent a whole day searching for the right tool. I downloaded some pretty cool note takers, task managers, and other organizational apps but i haven’t had time to try them yet.

    My other problem is that I need an awesome calendar sync in my life. I love using yahoo’s calendar because I can create other calendars for my all the areas of my life I need to organize. But apparently nobody likes to sync ALL of my yahoo calendars, just my main one. And it seems to me that everybody should use google’s or your gmail calendar to be able to sync effectively, and i still don’t know if gmail’s calendar has an option for multiple calendars or multi-colored events for different things.

    I need some serious advice on what to do. All comments are welcomed

    • http://TillerFamily.org/ John Tiller

      My recommendation for you would be Gmail, Google Calendar (yes, multiple calendars are easy to set up and share), Google Docs (Document Sharing), Evernote (note taking/sharing), and Nozbe (task manager).  All are easy to launch and use. 

      Good luck!

      • Jim Martin

        Great suggestions, John!  I actually use every one of these with the exception of Nozbe.  After this post, I may using it as well.

    • http://emuelle1.typepad.com/ Eric S. Mueller

       What are you using to sync your calendars to? I’ve never had a problem syncing my Yahoo! calendars to iOS. I had tons of trouble with Google for a while though. It was almost enough to make me switch off of Google calendar.

  • http://twitter.com/RashaanM Driven_By_Sucess

    I call those systems of success btw.

  • http://twitter.com/tom_dixon2 Tom Dixon

    I have been on the fence about Nozbe…this may just push me over the edge…

    • Jim Martin

      Tom, like you, I think this post just pushed me over the edge!

  • Jkirkunbroken

    Im not using any, but have no $ to spare at time present, any suggestions on a free software to get me started?

    • http://TillerFamily.org/ John Tiller

      Good news, Nozbe is free!  They only charge to sync between devices and there is a 60-day risk-free trial on that.

      • http://emuelle1.typepad.com/ Eric S. Mueller

         It’s free for 5 contexts/projects and 2MB of storage.

        • http://TillerFamily.org/ John Tiller

          Thanks for clarifying that, Eric!

  • John Ott

    I love asana.com. It rocks! Check it out.

    • http://twitter.com/bicienzo Vincenzo Vecchio

      WOW! Never heard of it before, but its really something!

  • Carl Franzon

    I use Toodledo for a most of my task management.  I recently started using Trello for team collaboration projects.

  • http://www.mancaveradio.com/ ManCaveRadio.com

    I used Nozbe for a couple of months, 

  • Roy Danby

    The previous best I used on my BB was Todo matrix from Rex Wireless, however I now use Evernote on my Galaxy Note and with the add in Meshin recall I can’t see any need to complicate a process that works brilliantly for me.
    As previous posts have indicated, I would be intrigued as to how Nozbe and Evernote can integrate to form the perfect solution.
    As always an interesting post. Thank you.

  • tomknesel

    The thing that keeps me from trying new task managers is the cost of the iPad and iPhone apps. I would love to give Nozbe a try but even with the trial period it will still cost me $20 to download the iOS apps. To get a complete feel for the workflow I need it on all of my devices and I prefer native rather than web apps..but maybe that makes ME a dinosaur. If Nozbe had iCloud sync then I could at least give it a spin using the simple Reminder app on my iOS devices.
    In the meantime I am simply using iCal on my Mac and then 2Do on my iPhone and iPad. They sync up perfectly. http://www.2doapp.com/en/2Do/features.html

    On the desktop I use Anxiety to display my Tasks. Not perfect but Apple is at least porting a desktop version of Reminders to OS X Mountain Lion.

  • http://MacedoniaFilms.com/ Dan Baker

    I’m glad they give you a free trial, I’m annoyed with all the apps today charging annual fees. I’d much rather pay once and be done with it. Hopefully this will be a good tool for our easily distracted team of artists and filmmakers…

  • http://twitter.com/bryandunagan Bryan Dunagan

    I know it’s much more limited in what it can do, but Orchestra has been so helpful as a task manager for me, and in its ability to share tasks with other collaborators.

  • MattSykes

    I’ve recently been trying out an Evernote deployment – “The Secret Weapon” (check out thesecretweapon.org).  I’ve found it to be very effective – I’ve tweaked on what they suggest as the standard deployment, but I find it helpful because it can’t be date-driven – which for me is often a big temptation, but which mostly goes against GTD!

  • Peter

    I am an avid note taker both on paper and in mind maps (I love Personal Brain and MindManager) and I really enjoy Behance’s app, but I have to admit that after re-examining Nozbe… I have to agree. This is a very comprehensive system, especially combined with Evernote and DropBox!

  • http://christopherbattles.net/ Christopher Battles

    Nice product.  Not in the market for it, but I would recommend it.
    Thank you Michael.

    K, bye

  • http://www.serenityhunter.com Todd Hash

    This may have been asked already, but does anyone know when the updates to the web-based software will be available.  Due to the sharing features Michael mentions I may recommend it to my company (Force by Design) which typically employs teams of 3-5 people for each development project.  I can definitely see added value in shared tasks lists.

    • http://michaelhyatt.com Michael Hyatt

      The last I heard was this month (April).

  • Bkcolwell

    Michael, I remember when you wrote about giving your original iPad away but found it curious that you mention using Nozbe with your iPad3. I’m currently undecided on the value of the iPad compared to a MacBook Air. Can you provide some details regarding your decision to purchase the iPad3 and how you use it compared to the original?

    • http://michaelhyatt.com Michael Hyatt

      I’m afraid I can’t advocate a strong position. I often buy gadgets just to test and familiarize myself with them. I did buy a iPad3. The jury is still out as to whether or not I will keep using it. Thanks.

  • dallonchristensen

    Since I don’t have time to walk through all the comments, my only question is whether you are required to have the subscription service to use Evernote syncing. I am a huge Evernote user, and the ability to use EN to assign tasks really appeals to me. However, $90 a year for the subscription service is awfully steep.

    • http://emuelle1.typepad.com/ Eric S. Mueller

       I’m a free user, and was able to enable Evernote in my settings.

      • dallonchristensen

        That helps, Eric. Thanks much!

  • http://joshuamonen.com/ Joshua Monen

    Thanks for the tip Michael. I just had one question… I use Results Machine right now as a productivity tool and I like how I can choose a task and allocate a specific amount of time to it. 

    Then I click play and the countdown tickers starts. I feel like it helps me “budget” my time for the day. Does Nozbe have a similar feature?

    • http://michaelhyatt.com Michael Hyatt

      No, I am afraid it doesn’t. Sorry.

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  • Chris_andress


  • gadget00

    Been a computer engineer, I have suffered the ‘try out everything’ and haven’t been disciplined enough to use a single task manager for a long time, say a year.  I tried to keep everything with Google Tasks but the day came when I didn’t had wifi available and was in need of checking my tasks…and everything went bust.

    Now I’m using Wunderlist on my Macbook and I feel very pleased because it’s very easy to use and very versatile at the same time.  I just wish they could invest in a mobile-ready website, because there is no app client for my Nokia N8 yet.

  • Pruidiaz

    I use Apigo ToDo, drawback, it lacks priorities…

  • http://www.comindware.com/ CMW


    But all solutions in your list are mainly personal task manageement software, but when you need to manage team tasks you need more powerful software with workflow automation features, here comes Comindware

  • Ymalali
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  • http://www.facebook.com/james.gipe James Gipe

    A few different people here have mentioned Toodledo – I am also currently using this as well. At home I am an avid user of Evernote. I also use Google Calendar. I use these three on my home computer as well as iPod and iPad. On the iOS devices I access Toodledo tasks and Google Calendar events in the Pocket Informant app. I’ve also used the Toodledo app, but I prefer the interface of Pocket Informant a bit more, and like that it merges the info with the calendar.
    I like this setup because it also follows the GTD methodology, the interface is sufficient, it syncs across the cloud, and it works with third party apps. I would love to see direct integration with Evernote added.
    I can access the Toodledo and Google Calendar webpages from work. Unfortunately, Evernote is not an option at work. The Evernote site is blocked, and I am not allowed to install the Evernote software. I can send e-mails to Evernote, but have no way of retrieving the information while there. Also, my cell phone, iPod, and iPad are not allowed in the building.
    Our work e-mail and calendar are only accessible via Outlook, so for my work I am using a combination of Outlook and OneNote. It is not ideal, but through macros and Outlook tasks, I have built a fairly robust, reliable, and effective solution.
    The article above mentioned one of the “favorite aspects of Nozbe” is its ability to share projects. At this point I have not had the need to share projects, so am unsure at this point how well my home or work solution would support this.
    I am very interested in Nozbe – I’ll definitely test drive the iOS apps once they are free. I did find Nozbe’s Productive! Magazine on the iPad, and am really enjoying it. Thank you Michael for this article, and for constantly highlighting to us the ideas and products that help us live and lead! Your blog is one of the few under the “Must Read” label in my RSS feed.

  • Sally Dias

    For my personal aims I have been using  Outlook. But for business purposes I make use of mobile version of comindware task management software. It’s very convenient, easy to use, multifunctional program that really saves my time and gives a possibility to manage all the tasks even in a very big projects and even several projects.
    Moreover, what i like more is a possibility to provide my clients with real time reports on various things in no time.

  • http://emuelle1.typepad.com/ Eric S. Mueller

    Since I read this post, I started looking at the task management systems I’ve used. I tried a few different ones, and finally dusted off MyLifeOrganized. It was a pain to get my Remember The Milk data into it, but I have it up and running. It’s really powerful, but sometimes too powerful.

  • http://www.littlepeople.id.au Chris Little

    I’m on the lookout for a task manager that suits me better, & Nozbe sounds promising. Yet I couldn’t easily find what the costs are on their web site. Is it there?

    Perhaps it’s just me, but I have less trust in a product that’s not clear about costs (even if the lack of clarity is unintentional, I can’t help feeling it looks bad).

  • brookslockwood

    I still prefer Things, especially since they are moving to the cloud. I had no idea that Nozbe existed. Looks like another good one. 

  • Todd H.

    Does anyone have any experience with any of the “Goal-based” (as opposed to GTD-based) productivity systems out there such as Goalscape, GoalsonTrack or Lifetick?

  • http://www.productivesuperdad.com/ Timo Kiander


    I agree … It is definitely one of the best productivity apps out there.

    I’m just learning how to use it, but what I have used it so far, I really love it :)


  • Wylieray

    Nirvana is the best..love it and it is true to GTD to a fault sometimes..active interactions with users and developers…great tool

  • Phil Larsen

    Uh Oh…not good.

    Yesterday I started transferring all my “actions” from ToodlDo to Nozbe, and let’s just say Nozbe has some problems.

    1st symptom is everything ran very sloooow as I entered more and more tasks. Now it just doesn’t load at all.

    iPhone sync is also very, very bad.

    I guess your mileage will vary, but I would be very wary before changing systems as I tried to do.

    Back to ToodleDo I go. It isn’t as pretty, but it does the job much better in my experience.

    The silver lining is that I learned how to better implement the GTD system thanks to Nozbe and their videos. Now if they could just get that page to load :-)

  • Mary Kaichini

    I am sure that I have one more task management tool which is very similar to Nozbe, but which is absolutely free and I think it is even easier to use. I am using it myself -Comindware task management.http://www.comindware.com/

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  • Arteyfe

    I am using gqueues…  it seems like the only thing different than it and nozbe is the quality of the mobile app, which is no small thing…  do you know of any other key differences?

    • http://michaelhyatt.com Michael Hyatt

      Sorry, I am not familiar with this app.

    • Wade

      I am using GQueues as well and highly recommend it.  I fumbled with many other tools as well and finally landed on GQueues.  Very flexible, works well with the GTD methodology, and inexpensive for a premium account.  I’m a big Google fan, so I love how this integrates with other Google services.

      • gocloudonly

        Thanks for shairing! I have been looking for something that works in the all google ecosystem!,, you have helpedme so much! Thank you!

        • http://michaelhyatt.com/ Michael Hyatt

          This does look simple but impressive.

  • Maciej Liziniewicz

    So happy you have mentioned Nozbe! It has been founded by my fellow pole – Michal Sliwinski! I love the fact that it is such a great tool!

  • Kevin

    I’ve been really happy with Things ever since the sync beta. But I’ve lusted after nozbe’s email and evernote integration since you’ve been discussing it.

    I took the nozbe plunge today and was happy until I realized that they’ve cinfused next items with focus and don’t have a true next items view. Now I’m feeling buyer’s remorse. Michael, what’s your workflow like with Nozbe?



  • http://twitter.com/MarlaCummins Marla Cummins

    I agree, Michael! As an ADHD Coach, this is the task
    management I use and recommend to my clients. Its simplicity, organization and ability
    to sync with Evernote and Dropbox were the determining factors for me.

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  • Hero

    Take a look at task management solution QL Task: http://www.quantumleap.eu/ql-task/

  • Ingo

    If Nozbe or a third party would ever create a usable Android app, I’d jump ship from Toodledo in a heartbeat.  But they just can’t seem to do that.  The latest rewrite is still a clunky thing that doesn’t bother to follow Android conventions in the least.  I had to rate it one star.

    This is why I keep renewing my Toodledo Pro subscription every year.  There are multiple great third-party apps available.  My current favorite is UTL (Ultimate Todo List), but DGT GTD is making great strides.

    I just wish they’d implement GTD as well as Nozbe *seems* to.

  • Ingo

    Thanks for your comments, Michael.  I’ll keep trying to use the updated Android app from time to time.

    But in regards to not following conventions, I chose an Android device, I expect my apps to all behave basically the same.  Any app that requires me to think in a different fashion than all the others breaks my flow.

    Breaking my flow is not what you want when you’re trying to Get Things Done.

    I don’t want to offend, but in my view it’s hubris to believe that Nozbe’s universal conventions are better than following established conventions.   

    What if Saab had decided that since they used stick controls on their airplanes that their cars would also use them even though every other car out there uses a steering wheel?  Would they have done well forcing their customers to relearn how to drive just their cars?

    Google’s Design Guide (http://developer.android.com/design/get-started/principles.html) exists for a reason, so that users can get a consistent interface across all apps and don’t have to waste time learning each new one.

    Actually, nothing makes my point better than this review of Windows 8:  http://www.youtube.com/watch?v=WTYet-qf1jo

    Again, I don’t want to offend.  I respect what you’ve done with Nozbe, I’ve been watching the product a long, long time, just waiting for the Android app. Please consider this constructive criticism if you can.

    • http://www.michaelsliwinski.com/ Michael Sliwinski

      Thanks again for your comments. I take all the constructive critisism very seriously and as I wrote above, our goal is to make the best Android experience for our users as possible.

      We do however need to find equilibrium between OS conventions and our apps conventions. People who drive cars don’t usually buy planes. People who own Android phones very often also own an iOS device (and the other way around).

      Anyway, thanks again, we have the same goal as you do – to make our Android app the best we can so we are working hard on making this happen. We keep pushing better and better updates every other week. Thanks again.

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  • Stuart Tattum

    Any thoughts on the following issue?

    I send an e-mail to Nozbe with attachments. The attachments are loaded as Rich Comments in the task and as Files in the Inbox.

    I process the task by assigning a context, project etc.The attachments in the Rich Comments move with the task to the project. The attachments loaded as Files in the Inbox remain as Files in the Inbox and have to be manually removed.

    Is there a way to not have the attachments be loaded as files in the Inbox?

    I don’t think this feature is usable for me if I have to remove every attachment from the Inbox files manually.



  • http://twitter.com/bhorvath77 Brian Horvath

    Michael and fellow readers – Have you seen how you can use Alfred & AppleScripts to post tasks without going through Nozbe directly?  I found this neat web page….Thanks ProductiveWizard!

    • http://michaelhyatt.com/ Michael Hyatt

      Nozbe now has a built-in Quick Entry hotkey, so you can enter a task from anywhere. It works really, really well. Thanks.

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  • Jhansen

    Does this software show a checklist of whom has completed a task and who has not?  I need something to track a team that all have the same task.

  • RichardHaralson

    You are right, Nozbe is on the $pendy side. Curious about Opus Domini – has anyone used it. D o you like it. Thoughts?

  • Chuck Balsamo

    Dear Michael,

    I’ve been trying to love Nozbe as you’ve suggested. I greatly value your opinions.

    I’ve watched every tutorial, read books, articles, etc… and cannot figure out how I should set up Nozbe for Team Collaboration.

    How are you using Projects, Contexts, Labels, etc… to best maximize the Nozbe software?

    Here is my situation:
    * I am a Pastor/Author/Speaker.
    * I lead a team of 6 executives at church.
    * I have an assistant for my Author/Speaker life.
    * I have a personal life shared with my wife and kids.

    Should I create a CONTEXT for EACH major life/business category… and then create projects and tasks for each?


    Should I create a PROJECT for EACH major life/business category… and then create tasks for each project? (limits my options)


    Should I create a LABEL for EACH major life/business category… and then use contexts, projects, and tasks as they were designed to be used? (the problem with this option is that there is no easy way to manage the label list)

    I’m a huge fan of yours. Please help me if you can.

    Dream Big,

    Chuck Balsamo

    • http://twitter.com/chuckbalsamo Chuck Balsamo

      Also, I have a team meeting today about productivity. No pressure. lol

      But really, if there is anyone else in this network with great ideas for my situation… I would really appreciate your input. Thanks a bunch!

  • Martin

    I use Remember The Milk of which the filtering is very usefull. i am doubting to switch over to Nozbe…

  • http://www.waynestiles.com/ Wayne Stiles

    Michael, I just saw that Evernote can turn notes into calendar events with notification: http://lifehacker.com/evernotes-missing-feature-how-to-add-reminders-to-you-508195172

    Have you heard of this? I wonder if this will dethrone Nozbe. Thanks.

    • http://theordainedbarista.com/ Barry Hill

      Thanks for this link, Wayne.

      I love evernote as my electronic brain but I don’t like it’s interface for day to day task management. Maybe it’s just me?

      But adding this feature is surely a step in the right direction!

    • http://michaelhyatt.com/ Michael Hyatt

      I don’t think it will. I still maintain that Evernote is a great tool, but not for task management—at least not for me.

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  • Kristi Bothur

    How does this work with, or differently from, Evernote? I would like to use as few apps as possible to get as much done as possible.

    • http://michaelhyatt.com/ Michael Hyatt

      I don’t use it with Evernote. If it has to do with writing, it goes in Scrivener. Everything else goes in Evernote. I tried writing in Evernote for a while, but it just isn’t designed for writers. I found it too distracting.

  • http://goinswriter.com/ Jeff Goins

    Hmmm… Considering this. Been using Wunderlist, but it’s a little buggy when it syncs.

    • http://michaelhyatt.com/ Michael Hyatt

      It’s worth giving a spin.

    • http://michaelhyatt.com/ Michael Hyatt

      It’s worth giving a spin.

    • http://michaelhyatt.com/ Michael Hyatt

      It’s worth giving a spin.

  • http://orgspring.com/ OrgSpring

    Asana, michael. Youve got to try asana. Its free and am amazing cloud app. Syncs to you gmail, ical, or outlook calendar, and allows for team project management.

    Learned about it from the guys at open church 2 years ago and have been using it ever since.

    • http://michaelhyatt.com/ Michael Hyatt

      I tried it about a year ago and couldn’t quite get the hang of it. I’ll have another look. Thanks.

      • http://orgspring.com/ OrgSpring

        It’s a little funky with the sliding panel, I had the same reaction. but it’s just so powerful, and now it has something called organizational teams which lets you move projects between teams . The calendar integration for me is great too.

  • http://www.facebook.com/ben.kaufmann.1612 Ben Kaufmann

    Manage tasks in a better, efficient and more time saving way with Task Management Software.Team Task Manager is designed to minimize the time it takes to keep your projects up-to-date. Assign tasks, setup due dates, add task dependencies, attach files, view progress reports and much more…

  • Ana Joseph

    Recently I have signed up for Brightpod ( http://brightpod.com ) , a project management app specifically for marketing teams. Includes readymade workflows & a whole bunch of collaboration features.

    • http://www.sahilparikh.com/ Sahil Parikh

      Good app!

  • Anwell Steve

    I can say that Nozbe is a hit and it will continue its popularity to all busy entreprenuers out there. It can be a little daunting at first, exploring the app but once you know the system, it will be surely easy for you. I can say that it’s indeed one of the best productivity software.

  • http://about.me/annakaliska Kaila

    I think you should check ot the SmartTM app. This one is strictly based on GTD and hase totally awesome, beautiful interface. Also this one syncs with Evernote, iCal, Google Calendar so it’s simple to manage all tasks in one place as simple as it can be!

  • Michael Douglas

    I has used the DayTimer software for years but they discontinued it. I’ve just been using excel for a few years and have wanted a more formal system. Thanks for the tip on Nozbe.

  • Ellis Thomas

    Person to person the tools varies and my part of task management is taken care by task management tools from Replicon for getting my things done up. What is your thought about that?

    • http://michaelhyatt.com/ Michael Hyatt

      I’m sorry, but I am not familiar with that software. Thanks.

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  • Bruce Abadian

    Using proofhub (www.proofhub.com) these days but this tool too seems to be interesting. I will surely try this.

  • http://www.scottsjoblom.com/ Scott Sjoblom

    I need the ability to manage my tasks across a variety of platforms (PC, Mac & iOS) and so far Nozbe is doing a nice job of it.

    But I have two questions that perhaps someone can help me out with:
    1. Is there a way to set up due/overdue notifications?
    2. Is there a way to integrate it with iOS’s reminders?


    • http://michaelhyatt.com/ Michael Hyatt

      I’m afraid I don’t know. I don’t use notifications.

    • http://michaelhyatt.com/ Michael Hyatt

      Thanks for your questions, Scott!

      1 – Notifications of due/overdue tasks are coming in Nozbe 1.9 in January – stay tuned :-)
      2 – Nope, we don’t intergrate with reminders at this moment – how would you see this kind of integration? Why would you want this? Reminders are a very simple to-do system and Nozbe is a much more robust time/project management system and it’s actually a great substitute for reminders :-)

      Thanks again for considering Nozbe!

      @Michael, thanks again for endorsing us :-)

      • http://www.scottsjoblom.com/ Scott Sjoblom

        Thank you for responding! That is great news about the notifications. I am generally pretty good about reviewing my stuff each day but I like the confidence of knowing that if I set a reminder that I will be notified.

        As for the iOS Reminders app… not having integration is certainly not a deal breaker. Sometimes if an app has integration with it you can tweak it to use with Siri. Really just more curious than anything else. Thanks again.

    • http://michaelhyatt.com/ Michael Hyatt

      I just heard from my friends at Nozbe. Here’s what they said:

      1. It is possible thanks to the Nozbe-Google Calendar integration. Tasks defined with particular date will have the same notifications as regular G-Cal events. Nozbe 1.9 is going to offer some native notifications, and Nozbe 2.0 – even more.

      2. We are working on implementing integration with iOS reminders in the future versions.

  • http://www.lachaineweb.com/ Jean-Christophe Dichant

    Do you suffer from the recurrent bugs from the latest Nozbe releases ? Every new release has a major bug (iPad blank screen, Win 8 with no display at all, etc.) and I spend more time trying to fix the software than using it. This is a major issue with respect that the annual fee is more expensive than other services (RTM) being much more stable. Any feedback appreciated ;)

    • http://michaelhyatt.com/ Michael Hyatt

      No, honestly, I haven’t. But I use the Mac version and don’t use it on my iPad. Sorry for your troubles. Thanks.

    • http://www.michaelsliwinski.com/ Michael Sliwinski

      Hello Jean-Chirstophe and sorry you’ve been suffering from bugs in Nozbe. It’s not our intention to have our customers suffer problems – with each new iteration of Nozbe we’re trying to make your life easier with better features, not harder. Contrary to other solutions you mention, which are based on the web mostly, we support many platforms and we’re aiming at giving simultaneous updates to all of them at a time. For Nozbe 1.9.x we had to prepare 7 apps: Web app, Mac, Windows, iPhone, iPad, Android and Android for tablets apps.

      Some bugs are easy to spot and others are very rare and happen only to a few of our customers. In both situations we take them seriously and want to make our customers happy and productive.

      With each new release we’re improving our testing process and introducing longer “beta community testing” periods to make sure even the edgiest cases are covered.

      The next release 1.9.2 will have the auto-update mechanism improved (which is also a thing most of our competitors don’t have) so that each update to each new version goes smoother… and the upcoming Nozbe 2.0 version will have a month of community testing before we launch it for everyone.

      Suffice to say is that we’ve learned from our previous releases and as much as we like rushing to give you the best features, we don’t want to have you spend time debugging our apps, so we’re taking strong measures and putting emphasis on testing more than ever before.

      Thanks for being a Nozbe user!

      • http://www.lachaineweb.com/ Jean-Christophe Dichant

        Michael, thanks for taking the time to answer.
        I wouldn’t have left a comment if I was not enjoying the product so much. You pointed out the main Nozbe benefit, i.e. multiple platforms, offline mode and sync. It is true that other products are not at the same level, except RTM probably (but no Windows app).
        I still believe that Nozbe is the tool I want to use, but the fact is that I am obsessed every time I launch the app that it will crash for some reason.
        With 1.9, it looked much more stable, even iPad release was fine. I was very enthusiastic to see that 1.9.1 was coming and would again improve the stability. But it did not : my Win 8.1 was event not able to launch and display.
        Hopefully your online support is efficient and has all the workarounds needed.
        I do understand that it is a huge challenge to launch multiple releases at a time, I work in the software industry too. But some editors do.
        I know that you spend all required energy and time to have a great product, I am ready to wait for solutions, because the way you structured Nozbe is the way I need (GTD philosophy, etc.). But don’t take years ;)
        Anyway, your comment shows how dedicated you are, and I appreciate this, thanks for feedback.
        Greetings from Paris, France :)

        • KenJones

          Hello Paris? Shanghai calling… I share your frustration when things don’t work like I want them to…people too, for that matter…but I’ll tell you the best way to correct the errors we see is, in my opinion, to bother Delfina and the support staff with that little “email support” icon that is So Nicely situated right at the top of the page. That was one of the reasons I chose Nozbe…desiring to hear from users so much, they put a link right at the top.
          I’m older than the internet by far, and I’ve also tried many apps along the way. Remember Time and Chaos for DOS? Remember DOS? Anyway, I’m sticking with these guys. They’re on to something. And I love the way the look-and-feel remains consistent across platforms.
          Cheers from the wrong side of the Great FireWall.

          • http://michaelhyatt.com/ Michael Hyatt

            I totally agree with you, Ken.

  • BIju Chacko


    Thanks for the post, I am currently in the process of deciding which project management software to use and I came across your post while searching for a review on Nozbe. Another tool/methodology I am considering is “THE SECRET WEAPON” (http://www.thesecretweapon.org/) which relies on email client and Evernote.

    I was wondering if you have any experience with that and whether or not you have any thoughts?



    • http://michaelhyatt.com/ Michael Hyatt

      Yes, I used The Secret Weapon for about a month. It didn’t work for me. I felt like I was using the wrong tool for the job and went back to Nozbe.

  • Benjamin Conway

    I have been using Nozbe for about 1 week now and it is far superior both to Remember the Milk and 2Do, the previous two programmes I used. I love how it helps me organize myself and the data… fantastic. Love being able to forward emails to Nozbe – takes them out of the inbox where they don’t belong and puts them into the processing stage. Brilliant!

    All I need to make it perfect is an app for Google Chrome that lets me send a website URL to Nozbe to read later…

  • Jaimie Bowman

    I have been trying to find the answer to this question – with Nozbe can you set alerts or reminders for actions due? My boss wants to be reminded 3x before the hour something is due. Would that be possible with this app? He doesn’t use Google Calendars, so we can’t set up reminders that way. He uses Outlook.

    • http://michaelhyatt.com/ Michael Hyatt

      Nope, I am afraid not.

  • Jerry

    I have tried most of the GTD solutions and read a review on Nozbe about 4 months ago and have been using it exclusively ever since. It is a solid application with all of the features I need. They recently added Box support which is the required cloud-based solution at our University. The email functionality allows me to move important emails to tasks. This is a very handy feature. I have not yet begun to use the sharing capability, but it is in my plans. I have it on my iPad and use it as a guide for my staff meetings. All of my priorities in one place.

  • Gordon W


    Not too long I mentioned Pathfinder, but OmniFocus 2 came out and it might be a worthwhile consideration. I’ve tried Nozbe, and couldn’t get into it, but this might be something to look at again.


    Again, thank you for the blog…it’s a weekly read!

  • theKomodo

    Thanks for the article, Michael. I’m currently considering Nirvana and Nozbe as they are very similar. There seems to be more features in Nirvana that I like. Key ones: First of all, Nirvana’s annual fee is cheaper. Secondly, it has more keyboard shortcuts than Nozbe. Thirdly, I can drag and drop a task from the inbox into a project (not possible in Nozbe). Fourth, in its ios app, I can navigate to the next or previous task in the task view using the up/down buttons (not possible in Nozbe). Can you share why you prefer Nozbe over Nirvana specifically?

  • Robert Johnston

    I prefer to use http://www.hitask.com and http://www.trello.com. My team can manage their task as well using those to-do-list and task management tools.

  • S

    I tried the Mac app, but was immediately turned off when the only thing it would do was display blanks for email address and password. I could understand that if I had other versions and wanted to sync data, but all I did was download the Mac app to run locally and get a feel for it. If that went well, maybe I’d spring for other versions and want to sync them. But the LOCAL MAC APP wouldn’t even let me see it?!?!?! Deal killer, deleted it, rated it very poorly on the Mac App Store.