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  • Michelle Pendergrass

    I got the inbox down from over 650 to 28.


    But it does feel good.

  • Michael Hyatt


    This is fantastic. If you can keep it up, I think you will find that your mind is less burdened. A full inbox consumes more mental energy than you think.



  • Russ N.

    If you are running MS Outlook you can do this with Rules and Alerts and not have to set up another email account.

    Set up a rule that checks messages when they arrive. The conditions of the rule are:
    1) where my name is not in the To or CC box
    2) it’s from people or distribution list (put your email in this space)

    Then, when an email meets this condition have it automatically moved (not copied) to the specified folder (WaitingFor)

  • Michael Hyatt


    Yes, this works just as well. I also have a rule that automatically turns it into a @waitingfor task, but I didn’t want to get too complicated in the post.



  • Pete Nikolai

    I can’t seem to figure out how the message to the free email client makes it back to my Outlook account. Do I set up the free client to forward all messages back to me?

  • Michael Hyatt


    You have to set up a new account in outlook for your new e-mail address. You are essentially sending an e-mail to yourself via the BCC field. However, only @WaitingFor messages go to this account, you can set up an e-mail rule that automatically moves these to the WaitingFor folder.

    Does that help?


  • Jerry Davis

    I created an Outlook rule to save all my sent messages to my inbox. If it is a delegated item I drag it to my Waiting For folder. If I want to save it, I drag it to my Processed Mail folder. Otherwise, I delete it.

    On a side note, Mike’s Working Smart was my favorite blog…I am glad that he is still offering his productivity tips on From Where I Sit.

  • Pete Nikolai

    I am not authorized to set up another email account in Outlook, so I have given it some more thought and decided that I will just use the follow-up flag offered in Outlook when a message requires follow-up. This seems to accomplish the same end and allows me to live in one less folder.

    Thanks for getting me thinking!

  • Pablo

    Hi Mike,
    You have a very inteersting blog.
    I was looking to your old posts. How do you do you turn automatically an email into a @waitingfor task?

  • Ron Lane

    That is an interesting idea to handle delegating work.

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  • Eugene Sim

    instead of creating a new account – I bcc myself (which is set up automatically, I don’t even have to type my own address) and when that email comes into my inbox I just drag it into the @waitingfor folder.

  • Ben

    I tried to set up your gmail idea for the “waiting for” folder, but when gmail forwards an email the “waiting for” address is never shown.  The forwarded email looks like it was sent from the original sender (my work address in this case) and not the forwarded email address.  The rule I set up in my mail account would then have to say that any email I send myself from myself would go to the waiting for folder.  Since I send myself emails as reminders all the time this would not work well.  I spent an hour and a half trying to get this to work and no luck.  If you have this working I would be very curious as to how.  Thanks