I have long been a fan of David Allen’s Getting Things Done™ (GTD) [affiliate link] . If you are serious about increasing your productivity, this is the one book you must read. His methodology is the most effective I have seen.
I have written extensively on my implementation of David’s system. Here is a sampling of previous posts:
- How to Shave Ten Hours Off Your Work Week
- My Current Workflow System
- Overcoming Email Overload, Part 1
- Overcoming Email Overload, Part 2
- Overcoming Email Overload, Part 3
- Breaking Email Addiction
- How to Get a Faster Response to Your Email
- Yes, You Can Stay on Top of Email
- The Not To-Do List
- Recovering the Lost Art of Note-Taking
- Workload Triage
- The Importance of the Weekly Review
- The Quarterly Review
- Slay Your Dragons Before Breakfast
As a result of these articles, GTD users often email me, asking about the technology I am currently using. I have used several over the past several years. For the past three years, I have used Microsoft Entourage. David’s company, The David Allen Company, has a wonderful white paper on how to use GTD with Entourage. (They also have one for Microsoft Outlook.)
Unfortunately, Entourage tasks do not sync with the iPhone. So, last month, I switched to OmniFocus. It has a Mac desktop version and an iPhone version. They sync with each other, so that whatever I do on one platform is reflected on the other.
OmniFocus is not the easiest or most intuitive program. (If you want something a little easier, check out Things.) However, the program is extremely flexible. It can also be controlled by AppleScript, which is essential for me. I have a script, for example, that automatically converts an Entourage email into an OmniFocus task.
All in all, I am very pleased with OmniFocus. If you are serious about implementing GTD and are on a Mac platform, you owe it to yourself to check it out.