Let me be honest. I am actually better at writing about delegation than actually doing it. This is especially true when it comes to email. I have always prided myself in being super-responsive. As a result, I like to process my email myself. However, that has become increasingly difficult.
Archive for workflow
Late one night, I caught myself saying to my wife Gail for the third time, “Just a few more minutes, Honey. I’m almost done.” Immediately, I realized I was lying to her and to myself. I closed my laptop and jotted down a list of ten things that had kept me—and others—from completing their work.
Almost everyone I know is working more time than they would like. That’s why a book like The 4-Hour Work Week by Tim Ferris has been such a big bestseller. This is a great book, but the promise is a little over the top. I don’t know of anyone, including Tim Ferris, who really only works four hours.
Several people have written to ask how I am managing my current workflow. Most of those writing are “GTD practitioners” (inspired by David Allen’s bestseller, Getting Things Done) who are specifically interested in what software tools I am using. So, I thought I would I would dedicate a post to providing an overview of my current practices.
Most of us don’t spend enough time thinking. We are so busy doing that we have, I fear, almost forgotten how to think. Yet it is our thinking, more than any other single activity, that influences our outcomes.
I am reading The 4-Hour Workweek by Timothy Ferriss. He’s only 29-years old, but is wise beyond his years. This is probably the best book I have read on productivity since Getting Things Done by David Allen.
I change my voice mail greeting everyday, so that it references the current day. Why? Because I want people to know that I am on top of my messages and their message is important to me. Whenever I discover a recurring activity like this, I try to “template” the process. By this I mean that I try to find a solution that represents the optimal way for me to perform the activity.
Pretty soon people start saying, “I can never get a timely response from him,” or “When I send her an email, I feel like it goes into a black hole,” or worse, your colleagues just roll their eyes and sigh…. Their perception, whether you realize it or not, will determine how fast your career advances and how high you go.